3.11 Leave of Absence/Withdrawal from the College

A student may request a leave of absence for a future semester or for a semester in progress. The Dean of Students may grant a leave of absence for a duration of up to two consecutive semesters. A leave of absence may be extended beyond two consecutive semesters with the approval of the Dean of Students. If the student does not apply for an extension prior to the conclusion of the leave period, the student will be considered withdrawn from the College and must apply for readmission to the College to return.

In order to request a leave of absence, a student must have completed the first term as a new student and be in good academic standing. A student may not take a leave of absence if action of a committee, board or official of the College, which would affect the student's status, is pending. Students who leave the College and are ineligible for a leave of absence must apply for readmission. Questions about the leave of absence request should be addressed to the Office of Student Affairs at studentaffairs@macalester.edu.

Requesting a Leave of Absence

To request a leave of absence for a future semester, the appropriate form must be submitted to the Office of Student Affairs before the first day of class of the term in question.

To request a leave of absence for a semester in progress, the appropriate form must be submitted to the Office of Student Affairs.

-Students who request a leave of absence for a semester in progress may be required to remain on leave for the following semester.

-Students are typically not permitted to take a leave of absence for a semester in progress after the last day of class for the semester.

Any student who wishes to leave Macalester for the purpose of entering military service or fulfilling mandatory religious obligations shall be granted a leave of absence by the Dean of Students.

First year students leaving in their first term at Macalester are not eligible to return before the following fall term. The Admissions Office must be notified by March 1 for a return the following fall term.

Returning from a Leave of Absence

In order to register for the term following a leave of absence, a student must contact the Registrar's Office for registration materials and information. At least one month should be allowed for processing.

Failure to return from a leave of absence by the anticipated return date stated when requesting a leave of absence or extension will result in the student being considered withdrawn from the College and the student must apply for readmission to the College to return.

Students who are on leave of absence may not:

  1. Participate in any student activity fee supported activity, intramurals, club or intercollegiate activities, forensics or performance activities, physical education activity courses, College sponsored volunteer activities or any activity in which they are representing the College.
  2. Use art, computing or science facilities.
  3. Use medical or counseling services at the Center for Health and Wellness.
  4. Live in College housing.
  5. Have a campus mailbox.

Students on a leave of absence may use the Library, MAX Center, Career Development Center and faculty advising.

Email accounts for students on leave of absence will remain active.

International students are generally not allowed to take a leave of absence and remain in the U.S. during the semesters of the academic year according to VISA regulations. If an international student takes a leave of absence and leaves the U.S., the student should contact the International Student Programs Office for further clarification of their status and process for re-entry to the U.S., as well as for regulations and special exceptions for the temporary withdrawal.

Withdrawal from the College

Students who decide not to return to the College must submit the appropriate form to the Office of Student Affairs. Students who do not return by the end of a leave of absence or extension will be withdrawn from the College and must apply for readmission to the College to return. Readmission forms are available from the Registrar's Office. The college is not obliged to approve student readmissions.

July 2018