5.13 Facilities/Space Use
The College has a great deal of pride in the campus grounds and physical facilities. The College provides bulletin boards for posting of notices and also numerous campus publications to allow free expression and communication. The College does have a policy of removing graffiti from all buildings and other facilities.
Exclusive use of any facility or common space requires a reservation. Most campus reservations are coordinated through the Reservations Office, located at the Information Desk, on the 1st floor of the Campus Center. Reservations Office staff can help find the best venue for your event, determine if that venue is available, and book the space for your organization. A few spaces on campus, such as the theater, are reserved by other departments on campus. Check with the Reservations staff if you are unsure about who to contact for specific venues as they will point you to the appropriate office. Not all spaces allow food or allow food from outside vendors. Check with the reservation office for specifics.
Reservations must be made no later than 3 weeks in advance. All setup and College Event Registration Forms (CERF) are due 3 weeks prior to the event. Revisions and/or cancellations are just as critical as your initial reservation; please contact the reservations office as soon as this information becomes apparent. All set-ups require both an accurate, illustrated diagram and written description of your event needs. Please contact the Reservations staff if you would like tables, chairs, easels, audio/video equipment, etc. In order to reserve a space for an event, put your request in an e-mail to firstname.lastname@example.org. If you want to check on room availability, it is recommended to use Macalesters online venue reservation system, located at ems.macalester.edu/.
We are proud of the new athletic and health and wellness building, the Leonard Center, that opened Fall 2008. The Leonard Center appeals to competitive athletes and recreational users alike with state-of-the-art fitness equipment, field house, the Riley Pool, and gymnasium. Scotty's juice bar, atrium and meeting rooms serve as focal points for interaction and relaxation. It also houses our medical and counseling services and health promotions. Entrance to the Leonard Center requires that all students, faculty, staff and guests show an ID to the staff member at the information desk. Additional use policies of the facility can be found at: athletics.macalester.edu/sports/2008/7/10/GEN_0710084041.aspx
Reserve outdoor spaces through Campus Reservations (651-696-6638) who will then advise the Facilities Grounds Crew as needed. Consult the Student Organization Handbook for more information on planning outdoor campus events.