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Departing Employees

Have you received notice that one of your employees will be leaving Macalester? Supervisors are responsible for completing the following tasks prior to the employee’s last day at Macalester.

Immediate Actions

  • Complete and submit the Employee Status Form, including resignation letter, to Employment Services as soon as you are made aware of the departure.
  • Direct the employee to the Employment Services website to find our comprehensive Departing Employee Resources webpage.
  • Visit the Recruiting Employees webpage to learn more about the process. Connect with the Talent Acquisition Manager about filling your vacant position.

Time Reporting Responsibilities

  • Approve final time sheet or leave report. Contact the Payroll Department for non-exempt time sheet questions and Employment Services for exempt leave report questions.
  • If your employee supervises staff, let Employment Services know who will be taking on those supervisory duties by sending an email to HR@macalester.edu, outlining the change in oversight, even if it is temporary.
  • If your employee supervises students, let Student Employment know who will be taking on those supervisory duties by sending an email to studentemployment@macalester.edu, outlining the change in oversight, even if it is temporary.

Collecting Macalester Property

  • Collect all keys and return to Facilities Services, prior to the employee leaving on their last day.
  • Ensure that the departing employee has returned all computer and technology equipment to ITS in accordance with the Technology Checklist: Exiting Employee & Supervisor
  • Confirm that the departing employee has returned all books and borrowed materials to the library.
  • Collect, cut in half and return the departing employee’s Pcard (if applicable) to the Pcard Administrator in Business Services.
  • Collect and return any other college property to the appropriate department.