Who should I contact in Employment Services if I have a question?

For general questions or if you don't know who to call, you can call the main Employment Services line at 651-696-6280 or email us at .

For specific ES staff members and areas of responsibility, see Who Should I Contact?.

What should I do if I need to report an employment related accident on-campus or off-campus (Worker's Compensation Claims)?

For insurance reasons, it is important that all employment related injuries or incidents are reported to Employment Services (ES) within 24 hours of the injury/incident occurring. Please complete the Injury/Incident Report Form to report the injury/incident. Please have your supervisor review and sign your completed Injury/Incident Report Form. Questions can be directed to 651-696-6280 or .

In the event the accident occurs outside of regular ES office hours, please fax the report to 651-696-6612 or e-mail the report to .

Where do I find the form that I need?

See the Employment Services Forms page. Specific questions on how to complete a form can be directed to or the ES staff person responsible for the related process.

Benefit Plans & Open Enrollment FAQ
This list was developed to answer specific questions about Macalester's benefit plans and the open enrollment process (typically takes place during the month of November for changes effective on January 1st of the next plan year.)

Sabbatical Leaves
Questions about faculty sabbatical should be directed to the Provost and Dean of the Faculty.

Payroll For Faculty & Staff Paid Monthly
Payroll For Staff Paid Bi-Weekly
Payroll For Student Employees
These three FAQs address common payroll questions by audience.

Time Reporting
This FAQ provides information for employees who report time worked (hourly) or time taken as paid leave (salaried).

Tax for International Visitors
This FAQ provides information international visitors regarding U.S. tax and Macalester's process related to it.

Taxable Prize or Award/Gift Form
This FAQ addresses gifts or awards (using Macalester funds) given to students, faculty or staff and the tax implications and reporting requirements.

Student Employment

Student Employment FAQ
This FAQ provides information for students and supervisors regarding hiring, student pay, employment evaluations, student employment work authorization forms, disciplinary procedures, no-aid student employment.

Work/Study Awards are administered by Financial Aid. Contact Financial Aid for information related to applying for aid or changing aid amounts or status.

Employment Policies

Employee Handbook
This handbook provides the official policy document for employment related issues for Macalester faculty and staff.

Student Employee Handbook (gdoc)
This handbook provides the official policy document for all student employment related issues.

Staff Performance Reviews

For copies of job descriptions, performance review forms, or completed performance reviews, contact

Staff performance reviews are conducted each spring with a deadline for completion of May 1 each year. A review is considered complete when it has been delivered and discussed with the employee, signed by both the employee and supervisor, and turned into Employment Services. Performance reviews are not required for any staff members hired or promoted to a new position on or after December 1st of the previous year. However, supervisors are encouraged to conduct performance reviews with all employees they supervise. For additional information on staff performance review, please contact Employment Services at 651-696-6280 or

If you're having trouble opening a job description that was sent to you as an email attachment, follow these instructions:

  1. Right-click (Windows) or Control-click (Mac OS) the link to the PDF file.
  2. Choose the appropriate save or download option.
  3. Make sure Adobe Acrobat Document is selected for the file type, and save the file.
  4. Locate the saved PDF, and double-click the file to open it.

Annual Staff Compensation

Annual staff compensation adjustments take place and are effective the beginning of each fiscal year (June 1st). Any staff members hired or promoted to a new position on or after December 1st are not eligible for the annual June 1st increase immediately following the date of hire or promotion.  Exceptions to this rule must be approved in advance by the Director of Employment Services.

Job Description Changes

The supervisor and employee should discuss any relevant change(s) to the job description and create an updated version of the job description. In a separate submission than the performance review, the supervisor will submit the updated electronic copy of the job description along with a summary of the changes to Employment Services.