Below is a list of commonly asked questions or concerns in relation to Student Employment for the 2020-2021 academic year.  We will continue to update this page as more information is known.  Last updated: 8/25/2020

For other frequently asked questions about the College’s planning related to COVID-19, please see the COVID-19 website.

Are students who are learning remotely eligible for student employment? 

  • Students who are learning remotely but located in the US are eligible for student employment.

    • If you are working remotely outside of MN, please inform your student employment supervisor.

  • Students who are not physically located in the United States are not eligible for student employment due to tax and payroll implications regarding non-U.S sourced income.

    • If you are located outside of the US and have not informed your student employment supervisor, please do so.


Can students work during the quiet period (move-in through September 16)? 

  • Student employees whose work requires a physical presence should not work during the quiet period on campus. Students with remote positions should follow their supervisors direction.


Who can work during  Module 1?

  • First year students will be able to work in module 1 whether that be remote or in-person.

  • Sophomores, Juniors and Seniors will be able to work in module 1 remotely or in person if they are able to.

    • If your job requires you to be physically present and you are not able to be, please let your supervisor know. They will release you from your position and encourage you to apply for a different position through JobX that can be done remotely.


How can I find out if my job still exists?

Some student employment positions that were offered have had to be rescinded due to the needs of the department changing. Many supervisors have already communicated with their student employees about these changes.  If you have questions pertaining to your position, please reach out to your direct supervisor.


How will the college be handling work-study for students in jobs that cannot be completed remotely throughout the first module (and further if required)?

If your student employment position requires you to be on campus and you are not able to be, please let your supervisor know. They will release you from this position so you can apply for other remote positions available on campus. In the event that you are unable to find a remote position, you can apply for the Macalester Student Unemployment Insurance Program (MSUIP). This program will provide a bi-weekly payment up to 50% of what you would have otherwise been able to earn through a student employment position. If you need further assistance, you may be eligible for financial assistance through the Emergency Aid Program.


What happens if I feel sick and have to quarantine?

  • Student Employee health monitoring: Students should use the CampusClear app each morning to self-assess for symptoms. If you report a symptom, you should not go to work in person. In these events, working remotely would be appropriate if feasible and with supervisor approval.

  • Quarantine and physical isolation: In the circumstance where you may be required to quarantine or isolate, you may work remotely if feasible and approved by your supervisor. If your position requires you to be physically present you may supplement missed hours with accrued sick and safe leave hours, if available.


How will I submit the required student employment paperwork?

  • If you are living on or near campus (within 40 miles), review the information below concerning steps that must be completed prior to beginning your student employment position. If you are physically located outside of the 40 mile radius from campus or if you have barriers getting to campus, please continue to scroll down to the second set of action items.
Action items for students living on or near campus (within 40 miles):
  • ACTION ITEM #2: Bring acceptable documents to the Student Employment office at 77 Macalester Street on one of the designated days below. There will be a table outside to complete this with physical distancing measures in place.
    • Note: most students bring a passport, original social security card or birth certificate. These must be original documents. Pictures or photocopies are not accepted, per Federal regulations. 
    • If you will be working remotely during the quiet period, please stop by on one of the following dates:
      • Monday, August 31st 9:00am – 4:00pm
      • Tuesday, September 1st 11am – 4:00pm
    • If you will begin working on or after September 16th, please stop by on one of the following dates:
      • Monday, September 14th 9:00am – 1:00pm
      • Tuesday, September 15th 12:00pm – 5:00pm
    • Reminder: you will not be able to begin working until you complete this step.
  • ACTION ITEM #3: Form W-4, W-2 Electronic Consent, Direct Deposit 
    • On or after your first day of work, please go to the Payroll Website, click on Forms and you will see the Direct Deposit, W-4 Federal and Minnesota and the W-2 Electronic Consent. For any specific questions on these forms, please reach out directly to our Payroll Office.

Action items for students physically located 40 miles or further from campus,  please follow the steps below:

  • ACTION ITEM #2: Bring acceptable documents to the designated location at the time of your appointment.
    • Note: most students bring a passport, original social security card or birth certificate. These must be original documents. Pictures or photocopies are not accepted, per Federal regulations. 
    • Reminder: you will not be able to begin working until you complete this step.
  • ACTION ITEM #3: Form W-4, W-2 Electronic Consent, Direct Deposit 
    • On or after your first day of work, please go to the Payroll Website, click on Forms and you will see the Direct Deposit, W-4 Federal and Minnesota and the W-2 Electronic Consent. For any specific questions on these forms, please reach out directly to our Payroll Office.