{"id":1733,"date":"2026-01-06T17:21:03","date_gmt":"2026-01-06T22:21:03","guid":{"rendered":"https:\/\/www.macalester.edu\/facilities-services\/?page_id=1733"},"modified":"2026-01-26T17:10:37","modified_gmt":"2026-01-26T22:10:37","slug":"third-party-events","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/facilities-services\/third-party-events\/","title":{"rendered":"Third-Party Events"},"content":{"rendered":"<p>Use of Macalester spaces comes with a cost to the college, both financially and in the inability of the campus community to use the space. For these reasons, use of campus facilities by outside groups requires a contract and proof of insurance and typically incurs a rental charge.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Individual staff and faculty of the college are not authorized to reserve or promise use of college space(s) on behalf of outside organizations<\/li>\n\n\n\n<li>Staff and faculty of the college are permitted to initiate a request on behalf of an external group by using &#8220;Request to Hold Space for a Third Party&#8221; booking template via the <a href=\"https:\/\/mac.emscloudservice.com\/web\/Default.aspx\">EMS WebApp<\/a><\/li>\n\n\n\n<li>Any outside organization that desires to use Macalester spaces must make their request through the <a href=\"https:\/\/www.macalester.edu\/conferences\/\">Event Operations Department <\/a>directly, or by having a request made by a current Macalester employee through the &#8220;Request to Hold Space for a Third Party&#8221; booking template in  the <a href=\"https:\/\/mac.emscloudservice.com\/web\/Default.aspx\">EMS WebApp<\/a><\/li>\n\n\n\n<li>All outside organizations that use Macalester spaces must comply with all College rules and protocols<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Fee Waiver Process<\/h2>\n\n\n\n<p>Under certain circumstances, the college may offer a discounted rental rate, or waive rental fees for non-profit organizations, especially if they have an affiliation with the college. Organizations that wish to apply for a <a href=\"https:\/\/macalester.hylandcloud.com\/AppNet\/UnityForm.aspx?d1=AXntbJ6PEtjhfggMDEzg%2bP%2frqJalux0W1S6bPtMdzLQXABV3ah3EWZnDKfEJLFdWOwWZOyXiyQ04kDqGs22S%2f28vkEQFIIgjEPByaUC%2bvkG9YcwgSfg9767ls7pnUNN2b5wZImdifdXAf51D%2fKicQbO%2bEVpjNuW2QNP9Opm3I4QGsmxezH5P3yz49zNYdijHAv3ExT8EQa1SsnKyPkgI2MUdJhDbWN%2fHeHjivpqSFJYLN5GpwqCOYlops8t2JTiiruTiOTjVEV%2fnN8iJO5T8m3eWy%2fXslyyV2q0NCxoqAfLZ\">rental space fee waiver<\/a> must fully complete the fee waiver form and submit it a minimum of 30 days prior to the date of the proposed event.<\/p>\n\n\n\n<p>Space fee waivers are reviewed by the <a href=\"https:\/\/www.macalester.edu\/pcce\/\">Presidential Council for College Events<\/a> and approved by the sponsoring unit\u2019s Senior Leadership Team representative or their designee, if needed. Each Senior Leadership Team line will develop its own process to review and approve requests.<strong>&nbsp;Whether or not there is a tangible benefit to the college or the student experience will be a primary consideration for granting of such waivers.<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n<section class=\"link-group block-container\" >\n            <div class=\"link-group__heading-row\">\n            <div class=\"link-group__heading-container\">\n                <h2 class=\"base-lockup__heading\">Frequently Asked Questions<\/h2>\n            <\/div>\n        <\/div>\n        <div class=\"link-group__links-row\">\n        <ul class=\"link-group__link link-group__link--\">\n        \t                <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"https:\/\/drive.google.com\/file\/d\/1SEEEE3fzLj9IFcNcxI9ehnXLevvle3Re\/view?usp=sharing\" target=\"_self\">\n\t\t\t\t\t    How do I know if my event is internal or external?\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"https:\/\/macalester.hylandcloud.com\/AppNet\/UnityForm.aspx?d1=AXntbJ6PEtjhfggMDEzg%2bP%2frqJalux0W1S6bPtMdzLQXABV3ah3EWZnDKfEJLFdWOwWZOyXiyQ04kDqGs22S%2f28vkEQFIIgjEPByaUC%2bvkG9YcwgSfg9767ls7pnUNN2b5wZImdifdXAf51D%2fKicQbO%2bEVpjNuW2QNP9Opm3I4QGsmxezH5P3yz49zNYdijHAv3ExT8EQa1SsnKyPkgI2MUdJhDbWN%2fHeHjivpqSFJYLN5GpwqCOYlops8t2JTiiruTiOTjVEV%2fnN8iJO5T8m3eWy%2fXslyyV2q0NCxoqAfLZ\" target=\"_self\">\n\t\t\t\t\t    Where do I apply for a space fee waiver?\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"https:\/\/drive.google.com\/file\/d\/13Cjr72hG-ip3ZV02bLWuYEz8Q5JMTBwJ\/view?usp=drive_link\" target=\"_self\">\n\t\t\t\t\t    What is the process for the fee waiver form?\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                    <\/ul>\n    <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Use of Macalester spaces comes with a cost to the college, both financially and in the inability of the campus community to use the space. For these reasons, use of campus facilities by outside groups requires a contract and proof of insurance and typically incurs a rental charge. Fee Waiver Process Under certain circumstances, the [&hellip;]<\/p>","protected":false},"author":590,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1733","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/pages\/1733","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/users\/590"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/comments?post=1733"}],"version-history":[{"count":15,"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/pages\/1733\/revisions"}],"predecessor-version":[{"id":1793,"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/pages\/1733\/revisions\/1793"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/facilities-services\/wp-json\/wp\/v2\/media?parent=1733"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}