{"id":283,"date":"2024-04-01T15:27:56","date_gmt":"2024-04-01T15:27:56","guid":{"rendered":"https:\/\/www.macalester.edu\/160-grants-accounting\/?page_id=283"},"modified":"2024-11-01T20:47:34","modified_gmt":"2024-11-01T20:47:34","slug":"wiretransfers","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/grants-accounting\/wiretransfers\/","title":{"rendered":"EFT \/ Wire Transfer Requests for Grants"},"content":{"rendered":"<h2 class=\"wp-block-heading\"><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">EFT \/ Wire Transfer Requests <\/span><span id=\"m_6219559942761098541gmail-docs-internal-guid-613e1be9-7fff-fa48-9dd3-ad09bd43c983\">&#8211; to send money to vendors, contractors, lecturers, speakers for payment.<\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Before you begin:&nbsp;<\/strong><\/h3>\n\n\n\n<p><strong>Wire Transfers may be requested for the following reasons:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>International payments<\/li>\n\n\n\n<li>When a vendor\/payee only accepts a&nbsp;<strong>wire<\/strong>&nbsp;for payment<\/li>\n<\/ul>\n\n\n\n<p><strong>Wire transfers should only be used as a method of payment if check or ACH payments are NOT accepted by the vendor\/payee.&nbsp; &nbsp;To make a payment via check&nbsp; please use one of the following methods:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.macalester.edu\/businessservices\/checkrequest\/\">Check Request<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.macalester.edu\/businessservices\/payinvoice\/\">Invoice payment<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Requests must be made no less than&nbsp;seven days&nbsp;prior&nbsp;to the date on which the wire is to be sent.<\/strong><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Grant Wire Transfer Request<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To request a payment to a vendor, contractor, lecturer, speaker, first complete a <a class=\"external\" href=\"https:\/\/form.pandadoc.com\/form\/PYg22duzfRauWhdeDQ8dEm\"><strong>Grant Wire Transfer Request (eform)<\/strong><\/a><em>\u00a0 To open the eform in a new tab, right click the link and select \u201cOpen Link in New Tab\u201d.\u00a0<\/em> See <a href=\"https:\/\/www.macalester.edu\/grants-accounting\/granteftwirestepbystep\/\">step-by-step instructions<\/a>.<\/li>\n\n\n\n<li>Enter Grant Primary Investigator (PI) name and email<\/li>\n\n\n\n<li>The Approver is prepopulated.<\/li>\n\n\n\n<li>Complete the form with all&nbsp;<a class=\"more\" href=\"https:\/\/www.macalester.edu\/businessservices\/policies\/wiretransferfieldexamples\/\">required information.<\/a>  <a href=\"https:\/\/www.macalester.edu\/grants-accounting\/granteftwirestepbystep\/\">Step-by-Step instructions<\/a><\/li>\n\n\n\n<li>In order to process the Wire Transfer Request, <strong>the vendor or contractor must have completed a W-9 or a W8-BEN<\/strong>:\n<ul class=\"wp-block-list\">\n<li><strong>The Requestor is responsible for the W-9 or W-8BEN to be provided from the Beneficiary.<\/strong><\/li>\n\n\n\n<li>Requestor should email to Beneficiary (of the wire)&nbsp; <a class=\"more\" href=\"https:\/\/www.macalester.edu\/businessservices\/submit-w-9-securely\/\">Submit W-9 securely<\/a> (for domestic vendors or contractors) OR <a class=\"more\" href=\"https:\/\/www.macalester.edu\/businessservices\/submit-w-8-securely\/\">Submit W-8BEN securely<\/a> (for International vendors or contractors)<\/li>\n\n\n\n<li>Once completed the W-9 or W-8BEN tax form is automatically routed to Macalester&#8217;s Accounts Payable department.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once the form is completed, it will be automatically routed:\n<ul class=\"wp-block-list\">\n<li>First to Grants Accounting<\/li>\n\n\n\n<li>Next the Approver<\/li>\n\n\n\n<li>Next to Accounts Payable &#8211; to await the W-9 or W-8BEN from the vendor.<\/li>\n\n\n\n<li>Next to the <a class=\"more www\" href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#AssociateVPforFinance\">Associate VP of Finance<\/a> who will process the wire transfer from Macalester&#8217;s bank.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once each role has completed their portion of the wire transfer, the completed form will be sent as a completed PDF to the Requestor and Approver via email.<\/li>\n<\/ul>\n\n\n\n<p>If you&nbsp;<strong>do not<\/strong>&nbsp;receive the completed PDF in a timely manner, open the acknowledgement email regarding the form.&nbsp; Here, you will be able to view the signatures to see who hasn\u2019t signed, and you can contact them to bring their attention to the request.&nbsp; See&nbsp;<strong><a class=\"more\" href=\"https:\/\/www.macalester.edu\/businessservices\/?page_id=2289&amp;preview=true\">Form Notification &amp; Checking Form Status<\/a><\/strong> for more information about form notifications<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Viewing the Wire Transfer transaction<\/strong><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once the transaction is complete, the Wire Transfer transaction will be viewable within the Finance Reporting via Argos under the FOAPAL the Wire Transfer was charged to.<\/li>\n<\/ul>\n\n\n\n<p>Contact the <a class=\"more www\" href=\"https:\/\/www.macalester.edu\/businessservices\/staff\/#GrantsAccountant\">Grants Accountant<\/a>&nbsp;if you have questions.<\/p>","protected":false},"excerpt":{"rendered":"<p>EFT \/ Wire Transfer Requests &#8211; to send money to vendors, contractors, lecturers, speakers for payment. Before you begin:&nbsp; Wire Transfers may be requested for the following reasons: Wire transfers should only be used as a method of payment if check or ACH payments are NOT accepted by the vendor\/payee.&nbsp; &nbsp;To make a payment via [&hellip;]<\/p>","protected":false},"author":44,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-283","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/283","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/comments?post=283"}],"version-history":[{"count":11,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/283\/revisions"}],"predecessor-version":[{"id":1165,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/283\/revisions\/1165"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/media?parent=283"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}