{"id":58,"date":"2017-10-04T20:29:02","date_gmt":"2017-10-04T20:29:02","guid":{"rendered":"https:\/\/www.macalester.edu\/160-grants-accounting\/grantlifecycle\/"},"modified":"2024-10-16T21:13:11","modified_gmt":"2024-10-16T21:13:11","slug":"grantlifecycle","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/grants-accounting\/grantlifecycle\/","title":{"rendered":"Grant Lifecycle Processes and Practices"},"content":{"rendered":"<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.macalester.edu\/grants-accounting\/wp-content\/uploads\/sites\/607\/2013\/03\/GrantLifecycle.jpg\" alt=\"diagram of grant lifecycle\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1pi_EjrxsywpNrhbunwB7Dfj_cLa5u0fB\/view?usp=sharing\">Grant Lifecycle (Google image)<\/a><\/li>\n\n\n\n<li><a class=\"more www\" href=\"https:\/\/www.macalester.edu\/support-mac\/grants\/forms\/\">Proposal Preparation and Grant Management Guide &#8211; PPGMG<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Pre-Award: Inquiry and Development<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Project Investigator\/Project Director (PI\/PD) contacts <a href=\"https:\/\/www.macalester.edu\/support-mac\/grants\/\">Foundation, Government and Corporate Relations (FGCR)<\/a> to discuss project ideas and possible funders<\/li>\n\n\n\n<li>With assistance from FGCR, PI\/PD prepares a draft narrative and budget, if necessary<\/li>\n\n\n\n<li>Typical budget expenses may include: salaries, benefits, lab supplies, travel, consultants, publication fees, and indirects<\/li>\n\n\n\n<li>Considerations may include assessment, Macalester match, support letters, and Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC) involvement<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Pre-Award: Proposal Submission<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Proposal documents are reviewed internally before submission<\/li>\n\n\n\n<li>To initiate the review PI\/PD sends narrative, budget and completed Proposal Clearance Form (PCF) to FGCR a minimum of seven days prior to submission<\/li>\n\n\n\n<li>Generally speaking, <span style=\"font-size: 1rem\">this internal review includes Provost, VP for Admin &amp; Finance, Asst VP for Finance, and others as required<\/span><\/li>\n\n\n\n<li>Upon internal clearance, FGCR or PI\/PD submits the proposal to the funder<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Award: Award Notification<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Funder notifies the Project Investigator\/Project Director (PI\/PD) and\/or the College of an award as well as conditions of accepting the award<\/li>\n\n\n\n<li>FGCR coordinates campus and external publicity, if necessary<\/li>\n\n\n\n<li>FGCR notifies other offices on campus, including the Grants Accountant<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Award: Award&nbsp;Set-Up<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Grants Accountant sets up the grant<\/li>\n\n\n\n<li>FGCR and the Grants Accountant complete the Grant Data Form (GDF)<\/li>\n\n\n\n<li>FGCR and the Grants Accountant meet with the PI\/PD and the Grant Administrator to discuss the conditions of the new award<\/li>\n\n\n\n<li>Banner FOAPAL is activated<\/li>\n\n\n\n<li>Banner access and approvals are given<\/li>\n\n\n\n<li>Training on financial reporting systems is provided<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Award: Project Duration<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PI\/PD undertakes the objectives of the project<\/li>\n\n\n\n<li>PI\/PD is responsible for managing the funds\n<ul class=\"wp-block-list\">\n<li>Funds must be spent according to funder requirements<\/li>\n\n\n\n<li>Argos Grant Transactions Report should be used to monitor grant transactions on a regular basis<\/li>\n\n\n\n<li>Grants Accountant provides assistance with monitoring and managing the funds<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>PI\/PD is responsible for narrative and technical reports\n<ul class=\"wp-block-list\">\n<li>FGCR provides assistance with narrative reporting<\/li>\n\n\n\n<li>Grants Accountant prepares financial reports with assistance from PI\/PD and Grant Administrator<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Changes to the Award\u2014PI\/PD submits the Grant Revision Request Form (GRR) to FGCR for review and assistance with funder notification\n<ul class=\"wp-block-list\">\n<li>Extensions<\/li>\n\n\n\n<li>Budget Revisions<\/li>\n\n\n\n<li>Change in scope<\/li>\n\n\n\n<li>Other changes<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>FGCR and Grants Accounting partner with the PI\/PD and Grant Administrators throughout the project<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Award: Project Closeout<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PI\/PD or FGCR submits final reports which may include: technical, narrative, and financial<\/li>\n\n\n\n<li>Banner FOAPAL is closed\n<ul class=\"wp-block-list\">\n<li>Banner access and approvals are removed<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Financial records, supporting documents and other pertinent records must be retained in accordance with Macalester and funder requirements\n<ul class=\"wp-block-list\">\n<li>Grants are subject to Macalester and funder audits from the beginning of the project period through the last day of the record retention period<\/li>\n<\/ul>\n<\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Pre-Award: Inquiry and Development Pre-Award: Proposal Submission Post-Award: Award Notification Post-Award: Award&nbsp;Set-Up Post-Award: Project Duration Post-Award: Project Closeout<\/p>","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-58","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/58","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/comments?post=58"}],"version-history":[{"count":7,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/58\/revisions"}],"predecessor-version":[{"id":771,"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/pages\/58\/revisions\/771"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/grants-accounting\/wp-json\/wp\/v2\/media?parent=58"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}