{"id":249,"date":"2018-01-24T21:37:27","date_gmt":"2018-01-25T03:37:27","guid":{"rendered":"https:\/\/www.macalester.edu\/employment-services\/departingemployees\/"},"modified":"2025-02-19T14:47:03","modified_gmt":"2025-02-19T20:47:03","slug":"departing-employees","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/human-resources\/managers-toolkit\/departing-employees\/","title":{"rendered":"Departing Employees"},"content":{"rendered":"<p>Have you received notice that one of your employees will be leaving Macalester? Managers are responsible for completing the following tasks prior to the employee&#8217;s last day at Macalester.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Immediate Actions<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete and submit the&nbsp;<a href=\"https:\/\/www.macalester.edu\/human-resources\/employee-status-forms\/\">Employee Status Form<\/a>, including resignation letter, to Human Resources as soon as you are made aware of the departure.<\/li>\n\n\n\n<li>Direct the employee to the HR website to find our comprehensive <a href=\"https:\/\/www.macalester.edu\/human-resources\/departing-employee-resources\/\">Departing Employee Resources<\/a> webpage.<\/li>\n\n\n\n<li>Visit the <a href=\"https:\/\/www.macalester.edu\/human-resources\/managers-toolkit\/recruiting-hiring-onboarding-employees\/\">Recruiting Employees<\/a> webpage to learn more about the process. Connect with the Talent Acquisition Manager about filling your vacant position.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Time Reporting Responsibilities<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Approve final time sheet or leave report. Contact the Payroll Department for\u00a0<strong><em>non-exempt<\/em><\/strong>\u00a0time sheet <strong><em>or\u00a0<\/em><\/strong>leave report questions.<\/li>\n\n\n\n<li>If your employee supervises staff, let HR know who will be taking on those supervisory duties by sending an email to <a href=\"mailto:HR@macalester.edu\">HR@macalester.edu<\/a>, outlining the change in oversight, even if it is temporary.<\/li>\n\n\n\n<li>If your employee supervises students, let Student Employment know who will be taking on those supervisory duties by sending an email to <a href=\"mailto:studentemployment@macalester.edu\">studentemployment@macalester.edu<\/a>, outlining the change in oversight, even if it is temporary.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Collecting Macalester Property<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collect all keys and return to&nbsp;<a href=\"https:\/\/www.macalester.edu\/public-safety\/card_access\/\">Facilities Services<\/a>, prior to the employee leaving on their last day.<\/li>\n\n\n\n<li>Ensure that the departing employee has returned all computer and technology equipment to ITS in accordance with the&nbsp;<a href=\"https:\/\/macalester.topdesk.net\/tas\/public\/ssp\/content\/detail\/knowledgeitem?unid=3304ac19aa514db6954ef022bef3c955\">Technology Checklist: Exiting Employee &amp; Supervisor<\/a><\/li>\n\n\n\n<li>Confirm that the departing employee has returned all books and borrowed materials to the&nbsp;<a href=\"https:\/\/www.macalester.edu\/library\/\">library<\/a>.<\/li>\n\n\n\n<li>Collect, cut in half and return the departing employee&#8217;s Pcard (if applicable) to the <a href=\"https:\/\/www.macalester.edu\/businessservices\/pcard\/\">Pcard Administrator<\/a>&nbsp;in Business Services.<\/li>\n\n\n\n<li>Collect and return any other college property to the appropriate department.<\/li>\n<\/ul>\n\n\n<section class=\"link-group block-container\" >\n            <div class=\"link-group__heading-row\">\n            <div class=\"link-group__heading-container\">\n                <h2 class=\"base-lockup__heading\">Resources<\/h2>\n            <\/div>\n        <\/div>\n        <div class=\"link-group__links-row\">\n        <ul class=\"link-group__link link-group__link--\">\n        \t                <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/human-resources\/wp-content\/uploads\/sites\/344\/2022\/07\/Supervisors-Departing-Employee-Checklist.pdf\" target=\"_self\">\n\t\t\t\t\t    Supervisor\u2019s Departing Employee Checklist (PDF)\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                    <\/ul>\n    <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Have you received notice that one of your employees will be leaving Macalester? Managers are responsible for completing the following tasks prior to the employee&#8217;s last day at Macalester. Immediate Actions Time Reporting Responsibilities Collecting Macalester Property<\/p>","protected":false},"author":1,"featured_media":0,"parent":221,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-249","page","type-page","status-publish","hentry"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/pages\/249","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=249"}],"version-history":[{"count":14,"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/pages\/249\/revisions"}],"predecessor-version":[{"id":7551,"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/pages\/249\/revisions\/7551"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/pages\/221"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=249"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}