To make a smooth transition from student to Macalester alum, review the information about the lifespan of your Mac email, docs, stored files, and other Google Apps accounts.
Keep the data you’ve accumulated as a student
Your Macalester accounts, including Google Apps, 1600grand, Moodle, etc., will be disabled as of the last day to add/drop/audit a fall class. If you have email and data in your Macalester Google Apps account or files stored in your personal folder that you want to save, make sure you retrieve them before your accounts are closed by following the steps in the ITS Graduates Techlist.
Technology Checklist for Graduating Seniors
✓ Move files away from Google Drive
✓ Transfer the Ownership of Google Drive Docs, Folders and Files to another Macalester account
IMPORTANT: You must change the owner of each individual Google Drive file, changing the ownership of a folder does not change the ownership of the files stored within. Before changing the owner of Google Drive documents to another Macalester account, be sure to archive or copy any documents you want to keep. Google Drive documents will be deleted when your account is deleted. Student workers, you should transfer the ownership to a departmental account to make sure it continues to exist after you leave.
| transfer Google Docs ownership | share a non-Macalester Gmail account as doc owner |
✓ Forward your macalester.edu email to another account
Email will be forwarded until your account is closed. Existing email will not be forwarded.
| forwarding instructions |
✓ Copy Macalester email to your personal Gmail account
IMPORTANT: It can take up to a week to migrate all your mail, so don’t wait to start moving it! Use Google’s Mail Fetcher tool or Google Takeout to copy your existing email to another Gmail account.
| Mail Fetcher instructions | Google Takeout |
✓ Take your contacts, too!
✓ Share Google Sites ownership with another account
Share the ownership of your Google Sites with another Google account–it doesn’t have to be a Macalester account–otherwise the Site will be deleted when your account is deleted.
| Share your site with other people |
✓ Transfer ownership of blog
The short answer is that you can do this by making the blog in question a team blog, with two members, then removing the original team member.
| move a blog between accounts |
✓ Take an archive of Google+ stream, Maps, YouTube, and more
Create an archive with your data from Google products including Google+ Stream, Maps, YouTube and more.
| Google Takeout |
✓ Move any personal files away from H drive
Copy any personal files from the your H Drive to another medium, including a flash drive, external hard drive, or cloud storage. Any files left in your H Drive will be deleted. | smb://files.macalester.edu/users
| connect to H Drive |
✓ Download any Moodle documents you want to keep
Download any Moodle assignments you want to keep before your Moodle account closes.
| moodle |
✓ Print your unofficial transcript
Print your unofficial transcript before your 1600grand account closes.
| print your unofficial transcript |
✓ Macalester College will send you an official PDF transcript, download and keep it
Soon after Commencement, you will receive an email from eScrip-Safe.com, Macalester’s designated agent for the electronic delivery of your official transcript. Follow the instructions in the email provided, before the offer expires, to properly validate and save the PDF for future use.
✓ Keep in touch
Join MacDirect, Macalester’s online alumni community. Update your email address by editing your Contact tab. While you’re there, update your mailing address and phone number too. You can also email contact info updates to email@example.com.
| MacDirect | firstname.lastname@example.org |
✓ Read email from campus distribution lists
Email posts from campus distribution lists, including Studentemail@example.com and ITS-Alerts-Student@lists.macalester.edu, will continue to be sent to your Macalester account until it closes.