Graduates Techlist

✓ Keep the data you’ve accumulated as a student

You’ve got over a year to migrate the data you’ve accumulated as a student. Your Macalester accounts, including email, Google Drive, 1600grand, and Moodle will be disabled on October 1 one year after May graduation. Copy and transfer email and Google docs before the deadline. If you want to leave behind any Google docs you own so other collaborators can continue to access them, you must change ownership to another Macalester account before the deadline. Once your Macalester account is deleted, your Google Drive files can not be recovered.

• Class of 2020: Deadline is October 1, 2021
• Class of 2019: Deadline is October 1, 2020

✓ Know what you can do with your Macalester account

• Download 2020-2021 tax documents from 1600grand.macalester.edu.
• Access @macalester.edu email: read and reply to messages, set up a forwarding address, copy & transfer messages to another @gmail.com account, use Google Takeout to create an archive.
• Access Google Drive Files: Change ownership or make a copy.
• Access to Moodle Archive to download assignments.
• Use your MacPass to access campus buildings:
  • Class of 2020: Access expires the end of summer 2020.
  • Class of 2019: Access expired on May 18 2019.

✓  Reset your forgotten password

1. Go to 1600grand.macalester.edu.
2. Click Forgot Password.
3. Enter Username.
4. Click Submit.
5. Select a verification option: Send me an email or Send me an SMS.
6. Follow the prompts for your OTP (one-time password) enabling you to reset your password.

✓ Create a Gmail account or use an existing one

Go to the Google Account creation page and then follow the steps on the screen to set up your account.

✓ Copy & transfer your email and Google Drive files

Use Google’s Copy & Transfer tool to copy and transfer your mail and files located in My Drive to a commercial Gmail account. Verify your Gmail account has enough storage to copy & transfer your Macalester email and docs before starting the copy and transfer. Alternately, you may create and download an archive of your Google products data. Form more information, checkout the copy and transfer your Mail and Google Drive files to another Google Account Guide.

✓ Enable vacation responder

Set up a vacation responder to automatically notify people that your Macalester account will be closing soon, be sure to include an alternate email address. When people send you a message, they’ll receive an email response containing what you’ve written in your auto reply. Here’s how to set up an out of office or vacation reply. 

✓ Set up email signature

An email signature is automatically added at the end of email messages as a footer. Add your alternative email address to your Macalester account’s signature to let people know you have an alternative email address. You can even create and use multiple signatures. Learn how to create a Gmail signature and manage multiple signatures. 

✓ Forward your macalester.edu email

Email will be forwarded until your account is closed. Existing email will not be forwarded. Learn how to automatically forward Gmail messages to another account.

✓ Copy & transfer any Google Drive files

Google Drive documents will be deleted when your account is deleted. Student workers, you should transfer the ownership to a departmental account to make sure it continues to exist after you leave. share a non-Macalester Gmail account as doc owner

✓ Change ownership of shared Google Drive files

You must change the owner of each individual Google Drive file, not just the folder. Changing the ownership of a folder does not change the ownership of the files stored within. Before changing the owner of Google Drive documents to another Macalester account, be sure to copy and transfer any documents you want to keep. Learn how to make someone else the owner of your file and share folders in Google Drive. 

✓  Unlink sites or apps you’ve linked with Google

Have you used your Macalester account to link to third-party services, like social media, music streaming, and online shopping? Learn how to manage third-party sites or apps you’ve linked with Google. view connected accounts and linked accounts.

✓  Update any account with @macalester.edu as a username

Have you signed up for Amazon, Apple, AT&T, or other service using your @macalester.edu email address as the account login? You’ll want to edit those accounts ASAP.

✓ Take your contacts, too!

Export your contacts to Google CSV format for importing into a another email account. Learn how to export contacts and import contacts or create an archive with Google Takeout.

✓ Change the owner of Google Sites

Change the owner of a Classic or New Google Site with another Macalester account, otherwise the Site will be deleted when your account is deleted. Learn how to share your site with other people.

✓ Transfer ownership of blog

The short answer is that you can do this by making the blog in question a team blog, with two members, then removing the original team member. Learn how to move a blog between accounts.

✓ Take an archive of Maps, YouTube, and more

Create an archive with your data from Google products including Google+ Stream, Maps, YouTube and more. Create an archive with Google Takeout

✓ Download assignments from Moodle

Download any Moodle assignments you want to keep before your Moodle account closes. Moodle Information has the current Moodle instances and the prior 5 years.

✓ Save your VoiceThreads

Contact the ITS Help Desk at helpdesk@macalester.edu and request to have your @macalester.edu email address associated with your VoiceThread account changed to a personal one. All of your VoiceThreads will be saved in this new account. You can also download the VoiceThreads you created by exporting them as mp4 files. Go to each VT and select Share > Export.

✓ Migrate websites hosted by Macalester

Your website can be migrated to another host. For assistance, contact the Digital Resource Center at digitalresourcecenter@macalester.edu.

✓ Move personal files away from H drive

Copy personal files from the your H Drive to another medium, including a flash drive, external hard drive, or cloud storage. Any files left in your H Drive will be deleted. | smb://files.macalester.edu/users. Use Webfile to connect to H Drive.

✓ Print your unofficial transcript

Print your unofficial transcript before your 1600grand account closes.  

✓ Download tax documents

Sometime after January 1,  you will be able to download tax documents, including 1098-T Tuition Statement and W-2 wage and tax statement. Business Services will send an email to your macalester.edu account when these important tax documents are available for download from 1600grand.macalester.edu.

✓ Join MacDirect

Join MacDirect, Macalester’s online alumni community. Update your email address by editing your Contact tab. While you’re there, update your mailing address and phone number too. You can also email contact info updates to alumnioffice@macalester.edu. Learn more about MacDirect  or contact Alumni Engagement at alumnioffice@macalester.edu.

✓ Read email from campus distribution lists

Email posts from campus distribution lists, including Student-announce-l@lists.macalester.edu will continue to be sent to your Macalester account until your account is disabled.