Congratulations!
To make a smooth transition from student to Macalester alum, review the information about the lifespan of your Macalester accounts, including email, docs, stored files, Moodle, 1600grand, and other accounts.
You’ve got over a year to migrate the data you’ve accumulated as a student. Your Macalester accounts, including email, Google Drive, 1600grand, and Moodle will be disabled on October 1 one year after May graduation. Copy and transfer email and Google docs before the deadline. If you want to leave behind any Google docs you own so other collaborators can continue to access them, you must change ownership to another Macalester account before the deadline. Once your Macalester account is deleted, your Google Drive files can not be recovered. Create your Google Account or Sign in – Google Account. Sign out of all Google accounts, then sign into just your Macalester account, before you use Google’s Copy & Transfer tool to copy and transfer your mail and files located in My Drive to a Gmail account. When your Gmail account does not have enough storage to copy & transfer your Macalester email and docs before starting the copy and transfer, you will be given the opportunity to buy more storage. Alternately, you may create and download an archive of your Google products data. Form more information, checkout the Google Account: Transfer your data guide. Use Google Takeout to select data to include in your download archive, customize your archive format and delivery method, Google will email you a link where you can get your Google data archive. How to download your Google data Set up a vacation responder to automatically notify people that your Macalester account will be closing soon, be sure to include an alternate email address. When people send you a message, they’ll receive an email response containing what you’ve written in your auto reply. Here’s how to set up an out of office or vacation reply. An email signature is automatically added at the end of email messages as a footer. Add your alternative email address to your Macalester account’s signature to let people know you have an alternative email address. You can even create and use multiple signatures. Learn how to create a Gmail signature and manage multiple signatures. Email will be forwarded until your account is closed. Existing email will not be forwarded. Learn how to automatically forward Gmail messages to another account. Sending to many email addresses could result in your account getting locked by Google when you send to more than 2,000 contacts in a message, or more than 3,000 unique contacts per day. If you choose to send to all of the contacts in your Macalester account, keep in mind the message will be sent all of your contacts, even generic accounts you contacted through out your time at Mac. If you send a message to the ITS Help Desk, a ticket will be automatically generated. Still think it’s a good idea? Then follow Email: Send an email to all My Contacts. Have you collaborated with others at Macalester—including student employment and research opportunities—and own Google docs that should remain after your account is deleted? If so, you should transfer the ownership to a departmental account to make sure it continues to exist after you leave. You must change the owner of each individual Google Drive file, not just the folder. Changing the ownership of a folder does not change the ownership of the files stored within. Before changing the owner of Google Drive documents to another Macalester account, be sure to copy and transfer any documents you want to keep. You can only transfer ownership of files to people who have a Macalester account. Learn how to make someone else the owner of your file and share folders in Google Drive. Have you used your Macalester account to link to third-party services, like social media, music streaming, and online shopping? Learn how to manage third-party sites or apps you’ve linked with Google. view connected accounts and linked accounts. Have you signed up for Amazon, Apple, AT&T, or other service using your @macalester.edu email address as the account login? You’ll want to edit those accounts ASAP. What to make sure you don’t miss any updates from your favorite email subscriptions? We’re not talking about the Mac Daily or Student announce. Your account will automatically be unsubscribed from all Macalester email Google Groups a few weeks after graduation. Here’s a quick way to locate all of your email subscriptions: In your email inbox, search for the word “unsubscribe” and a list of messages should appear. Export your contacts to Google CSV format for importing into a another email account. Learn how to export contacts and import contacts or create an archive with Google Takeout. Make any existing editor the owner the Google Site, only Macalester accounts can be an owner, otherwise the Site will be deleted when your account is deleted. Learn how to share your site with other people. The short answer is that you can do this by making the blog in question a team blog, with two members, then removing the original team member. Learn how to move a blog between accounts. Create an archive with your data from Google products including Google+ Stream, Maps, YouTube and more. Create an archive with Google Takeout Download any Moodle assignments you want to keep before your Moodle account closes. Moodle Information has the current Moodle instances and the prior 5 years. Contact the ITS Help Desk at helpdesk@macalester.edu and request to have your @macalester.edu email address associated with your VoiceThread account changed to a personal one. All of your VoiceThreads will be saved in this new account. You can also download the VoiceThreads you created by exporting them as mp4 files. Go to each VT and select Share > Export. Your website can be migrated to another host. For assistance, contact the Digital Resource Center at digitalresourcecenter@macalester.edu. Copy personal files from the your H Drive to another medium, including a flash drive, external hard drive, or cloud storage. Any files left in your H Drive will be deleted. | smb://files.macalester.edu/users. Use Webfile to connect to H Drive. Please return items checked out from the Digital Resource Center by 4 PM on Saturday, May 14, 2022 so that we can complete our end of year inventory the following week. If you are unable to return an item by that date or if you need an item over the following week, please reach out to digitalresourcecenter@macalester.edu to make arrangements. Sometime after January 1, you will be able to download tax documents, including 1098-T Tuition Statement and W-2 wage and tax statement. Business Services will send an email to your macalester.edu account when these important tax documents are available for download from 1600grand.macalester.edu. Join MacDirect, Macalester’s online alumni community. Update your email address by editing your Contact tab. While you’re there, update your mailing address and phone number too. You can also email contact info updates to alumnioffice@macalester.edu. Learn more about MacDirect or contact Alumni Engagement at alumnioffice@macalester.edu. ✓ Keep the data you’ve accumulated as a student
✓ Know what you can do with your Macalester account
✓ Reset your forgotten password
✓ Use an existing Gmail account or create one.
✓ Copy & transfer your email and Google Drive files
✓ Download archive with Google Takeout
✓ Enable vacation responder
✓ Set up email signature
✓ Forward your macalester.edu email
✓ Are you sure you want to send a message to all of your contacts?
✓ Change the owner of Google docs to current collaborators
✓ Change ownership of shared Google Drive folders and files
✓ Unlink sites or apps you’ve linked with Google
✓ Update any account with @macalester.edu as a username
✓ Update your email subscriptions
✓ Take your contacts, too!
✓ Change the owner of Google Sites
✓ Transfer ownership of blog
✓ Take an archive of Maps, YouTube, and more
✓ Download assignments from Moodle
✓ Save your VoiceThreads
✓ Migrate websites hosted by Macalester
✓ Move personal files away from H drive
✓ Return any items checked out from the Digital Resource Center
✓ Download tax documents
✓ Join MacDirect