To make a smooth transition from student to Macalester alum, review the information about the lifespan of your Mac email, docs, stored files, and other Google Apps accounts.
Keep the data you’ve accumulated as a student
Your Macalester accounts, including Google Apps, 1600grand, Moodle, etc., will be disabled as of October 1. If you have email and docs in your Google Drive you want to take with you, make sure you retrieve them before your accounts are closed by following the steps in the ITS Graduates Techlist.
Technology Checklist for Graduating Seniors
✓ Copy and transfer your Mail and Google Drive files to another Google Account
Before you attempt to copy and transfer your mail and the contents of your Google Drive (My Drive), compare the Drive storage of your Macalester account with the available storage of you gmail.com account to make sure there’s enough space. The contents of mail and My Drive will be copied and transferred. Alternately, you may create and download an archive of your Google products data and use Mail Fetcher to upload it to another email.
Drive storage | transfer your content | copy & transfer | create archive | Mail Fetcher instructions | download your data: FAQ |
✓ Think about your collaborators. Transfer the Ownership of Google Drive Docs, Folders and Files to another Macalester account
Don’t leave your collaborators without their work! IMPORTANT: You must change the owner of each individual Google Drive file, changing the ownership of a folder does not change the ownership of the files stored within. Before changing the owner of Google Drive documents to another Macalester account, be sure to archive or copy any documents you want to keep. Google Drive documents will be deleted when your account is deleted. Student workers, you should transfer the ownership to a departmental account to make sure it continues to exist after you leave.
| transfer Google Docs ownership | share a non-Macalester Gmail account as doc owner |
✓ Forward your macalester.edu email to another account
Email will be forwarded until your account is closed. Existing email will not be forwarded.
| forwarding instructions |
✓ Enable vacation responder to notify contacts your account will discontinue soon
Set up a vacation responder to automatically notify people that your Macalester account will be closing soon, include an alternate email address. When people send you a message, they’ll receive an email response containing what you’ve written in your auto reply.
| out of office or vacation reply |
✓ Set up an email signature with your alternative email address
An email signature is text, like your contact information or a favorite quote, that’s automatically added at the end of email messages as a footer. Add your alternative email address to your Macalester account’s signature to let people know you have an alternative email address.
| create a Gmail signature |
✓ Take your contacts, too!
✓ Change the owner of Google Sites
Change the owner of a Classic or New Google Site with another Macalester account, otherwise the Site will be deleted when your account is deleted.
| Share your site with other people |
✓ Transfer ownership of blog
The short answer is that you can do this by making the blog in question a team blog, with two members, then removing the original team member.
| move a blog between accounts |
✓ Take an archive of Google+ stream, Maps, YouTube, and more
Create an archive with your data from Google products including Google+ Stream, Maps, YouTube and more.
| Google Takeout |
✓ Move personal files away from H drive
Copy personal files from the your H Drive to another medium, including a flash drive, external hard drive, or cloud storage. Any files left in your H Drive will be deleted. | smb://files.macalester.edu/users
| connect to H Drive |
✓ Download any Moodle documents you want to keep
Download any Moodle assignments you want to keep before your Moodle account closes.
| moodle |
✓ Print your unofficial transcript
Print your unofficial transcript before your 1600grand account closes.
| print your unofficial transcript |
✓ Keep in touch
Join MacDirect, Macalester’s online alumni community. Update your email address by editing your Contact tab. While you’re there, update your mailing address and phone number too. You can also email contact info updates to firstname.lastname@example.org.
| MacDirect | email@example.com |
✓ Read email from campus distribution lists
Email posts from campus distribution lists, including Studentfirstname.lastname@example.org and ITS-Alerts-Student@lists.macalester.edu, will continue to be sent to your Macalester account until it closes.