When will my computer or printer be replaced?

Eligible faculty and staff computers are typically replaced every 4 years and printers every 6 through the Computer Replacement Fund. Follow the steps below to find out when your equipment may be up for replacement.

  1. Locate the Property of Macalester College sticker on your laptop or desktop and note its 5-digit ID number.
  2. Compare the ID number of your device with the fiscal year of replacement range given below to get an idea of when your computer is up for replacement.
  3. Replacements take place throughout the year, in ascending order by ID number: higher numbers will be replaced later in the fiscal year.
  4. This schedule only applies to computers with a blue computer-replacement-fund-eligible sticker.

Property of Macalester College tag with the barcode and 5-digit ID number below it.

Asset ID Range Fiscal Year of Replacement
25241 to 25775 2016 – 2017
25776 to 26250 2017 – 2018
26251 to 26683 2018 – 2019

What are my options?

Choose one of standard computer configurations listed below after you have been contacted by ITS. Should your needs exceed the standard computer configurations, contact the ITS Help Desk.

Apple iMac 21.5″ Desktop Apple MacBook Pro 13″ Laptop
Apple iMac 21.5″ Desktop

  • Intel quad-core i5 processor running at 3.0 GHz
  • 8 GB RAM
  • 1 TB hard drive
  • 2 USB-C ports
  • 4 USB ports
  • optical drive not included, but can be purchased with your own funds
  • 21.5” display with built-in camera
  • wired keyboard, wired mouse, security cable
MacBook Pro 13 inch laptop, silver, black keyboard

  • Intel dual-core i5 processor running at 2.3 GHz
  • 8 GB RAM
  • 256 GB solid-state drive
  • 2 USB-C ports
  • optical drive not included, but can be purchased with your own funds
  • 13.3″ LED-backlit glossy widescreen display with built-in camera
  • multiport adapter included supports USB, ethernet, HDMI, VGA
  • measures 11.97″ wide by 0.59″ high by 8.36″ deep
  • 3.02 lbs
Dell OptiPlex 5060 Desktop-Small Form Factor Dell Latitude 7490 Laptop
Dell small form factor desktop computer, black, shown without monitor

  • Windows 10
  • Intel quad-core i7-7700 processor running at 3.6 GHz
  • 8 GB RAM
  • 256 GB solid-state drive
  • 1 USB-C port
  • 9 USB ports
  • 8x optical drive (DVD±RW/CD-RW)
  • LCD display provided on an as-needed basis
  • wired keyboard, wired mouse, security cable
Dell Latitude laptop, black

  • Windows 10
  • Intel dual-core Core i5 7300U processor running at 2.6 GHz
  • 8 GB RAM
  • 256 GB solid-state drive
  • 2 USC-C ports
  • 3 USB ports
  • optical drive not included, but can be purchased with your own funds
  • 14″ anti-glare LED-backlit display with built-in camera
  • docking stations can be purchased with your own funds, docking stations from before 2017 will not work with the new laptop
  • measures 13.03″ wide by 0.9″ high by 8.7″ deep
  • 3.01 lbs

How is my purchase funded?

Most college-owned computers are purchased through the Computer Replacement Fund. This Fund is also responsible for replacing computers in general use and departmental computer labs and repairing College-owned computers. Where appropriate, this fund helps defray computer replacement costs due to theft. It may also refurbish and reallocate computer equipment to meet campus needs.

Items not covered by the Computer Replacement Fund include additional paper tray units and envelope feeders; docking stations, scanners, external drives, displays for laptops, personal and color printers. ITS does not purchase items other than computers, computer peripherals and software. Contact Business Services if you are considering buying non-computer devices.

Other sources for funding technology purchases include: faculty startup funds, departmental budgets, Technology Equipment and Maintenance budgets, endowed professorship funds, grants, and faculty travel/research funds.