Tax for U.S. Students – General Questions

When/how do I receive my tax information?

W-2’s are available by January 31st.  W-2’s are mailed to the current address on file unless you request to receive your W-2 electronically.  Electronic W-2’s can be downloaded off of 1600grand.

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How do I receive my W-2 electronically?

To sign up to receive your W-2 electronically follow these steps:

  • Go to 1600grand and then go to the “Money Matters” channel
  • Click on the “Tax Forms” link
  • Select the “Electronic W-2 Consent”
  • Scroll down to the Selection Criteria and check the box under My Choice next to “Consent to receive W-2 electronically” (you can also elect to receive your 1095-C electronically)
  • Lastly click Submit

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I graduated and no longer have access to 1600grand. How do I get my tax information?

If you try to access 1600grand but are unable to, you can request your W-2 by sending an email to . Payroll will then send your W-2 via a secured site.

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My parents are indicating me as a “dependant”. Will I still receive a W-2?

Yes, you will still receive a W-2. Regardless of your dependent status, you should receive a W-2 to show what wages you earned and any taxes withheld for the tax year.

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Can my parents request a copy of my W-2 from Macalester College?

No.  Only the individual that earned the wages (a.k.a you as the student) can request a copy of your W-2.

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What do the different tax forms mean?

There are a lot of tax forms out there. The main ones that you will hear payroll uses are: W-4, W-2, 1099, and 1040 (click on the tax form titles below to view the forms).

  • W-4 – is an Internal Revenue Service (IRS) tax form completed by an employee in the United States to indicate their tax situation to the employer.
  • W-2 – is an Internal Revenue Service (IRS) tax form used in the United States to report wages paid to employees and the taxes withheld from them.
  • 1099 – is an Internal Revenue Service (IRS) tax form used in the United States to report miscellaneous income.
  • 1040 – is an Internal Revenue Service (IRS) tax form used by tax filers to file their personal federal income tax returns with the IRS.

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Where do I file my taxes?

The Internal Revenue Service (IRS) website provides instructions on where you need to send in your completed federal income tax return.  Use the following link for further instructions: https://www.irs.gov/filing/where-to-file-paper-tax-returns-with-or-without-a-payment.

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How do I file my taxes?

The IRS provides guidance to taxpayers on how to file their federal income tax returns.  Use the following link for further instructions: https://www.irs.gov/filing/individuals/how-to-file.

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Can anyone at MAC help me with filing?

Filing taxes is the responsibility of all US citizens.  The IRS discourages employers from providing tax advice.  Please use the above links to find assistance on how and where to file your taxes.

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My student position is paid via a stipend. How will I be taxed on this?

To answer this question, you first need to determine if you are being paid via Payroll or Accounts Payable.  A rough guideline is if the majority of your work is performed on campus with immediate work direction from a Mac employee you should be paid by Payroll.  If the majority of your work is performed off campus and with immediate work direction from a non-Mac employee you should be paid by AP.  You can also get confirmation by checking with Student Employment.  If you are paid through Payroll, income taxes are withheld from your payments and you will receive a W-2 in January.  If you are paid from Accounts Payable, income taxes are not withheld from your payments and you will receive a 1099 tax form in January.

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I am a RA (Resident Assistant) and do not receive a paycheck. How will I be taxed?

As an RA, the net amount of your check is deducted to pay for your housing.  This results in no check being cut for you.  Before your housing obligation is deducted, the required federal withholding tax and state withholding tax is deducted from your overall wages.  This is reflected on the W-2 you will receive the following January.

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How much money do I have to make before I am taxed on it?

It depends on how you are filing (your marital status and number of exemptions).  You can consult the IRS Circular E (https://www.irs.gov/pub/irs-pdf/p15.pdf) to calculate your federal tax obligations or you can use a paycheck calculation site like Paycheck City (https://www.paycheckcity.com/calculator/hourly/) which allows you to manipulate your wages so you can then view your tax responsibility.

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Where do I find the 1098 form?

The 1098 tax form is used to help figure education credits for qualified tuition and related expenses paid during the past year.  This tax form is created and distributed by Student Accounts.  At this time, the form is not available electronically.  Please contact Student Accounts at 651-696-6161 or via email at to request a copy of your 1098 tax form.

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Why is Social Security and Medicare being withheld from my summer job but not my academic year job?

The IRS states that any individuals enrolled in at least 6 college credits (half time status) is exempt from paying Social Security and Medicare taxes on wages earned.  So as long as you are enrolled with 6 college credits, your wages are exempt from Social Security and Medicare taxes.  During the summer, there are no college courses to be enrolled in, so your wages become subject to Social Security and Medicare taxes.

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