{"id":1854,"date":"2017-10-05T13:38:13","date_gmt":"2017-10-05T13:38:13","guid":{"rendered":"https:\/\/www.macalester.edu\/160-payroll\/formsresources\/"},"modified":"2026-08-20T07:47:17","modified_gmt":"2026-08-20T12:47:17","slug":"forms-resources","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/general-information-faq\/forms-resources\/","title":{"rendered":"Forms, Links and Resources"},"content":{"rendered":"<h3 class=\"wp-block-heading\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1694 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/welcome-300x123.jpg\" alt=\"\" width=\"607\" height=\"249\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/welcome-300x123.jpg 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/welcome-768x316.jpg 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/07\/welcome.jpg 875w\" sizes=\"auto, (max-width: 607px) 100vw, 607px\" \/><\/h3>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">Congratulations on your New Position &amp; Welcome to Macalester!<\/h3>\n\n\n\n<p class=\"has-text-align-left\"><span style=\"text-align: left\">Faculty, Staff and Students accessing <\/span><a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a><span style=\"text-align: left\"> have the ability to enroll in direct deposit, update W4 elections, change tax filing status, view\/print payroll &amp; tax statements and request duplicate W-2 forms for current and previous years.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-left\"><span style=\"text-align: left\">Below is a collection of our online eforms.&nbsp; <\/span>Contact Payroll at&nbsp;<a class=\"email\" href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a> for questions<\/p>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">Payroll Forms and Self-Service Link<\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Direct Deposit Authorization<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">Login to\u00a0<a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\u00a0required<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">W-4 Federal &amp; MN Forms<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li><a href=\"https:\/\/eform.pandadoc.com\/?eform=bbfc5eb1-4969-4ed2-a8d0-bf438edb4f08\">2026 Federal W-4 (secure e-Signature)<\/a><\/li>\n<\/ul>\n<p>Please complete all the mandatory fields (highlighted in red) and any optional fields (highlighted in green) that might apply.\u00a0 Once completed, select Finalize Document and the form will be sent to the Payroll department securely and automatically.<\/p>\n<ul>\n<li><a href=\"https:\/\/eform.pandadoc.com\/?eform=d5b3e7fb-e102-4414-aad1-030c8d20f1e9\">2026 Minnesota W-4 (secure e-Signature)<\/a><\/li>\n<\/ul>\n<p>Please complete all the mandatory fields (highlighted in red) and any optional fields (highlighted in green) that might apply.\u00a0\u00a0<strong>You can only complete Section 1 or Section 2, NOT BOTH<\/strong>.\u00a0 Once completed, select Finalize Document and the completed form will be sent to the Payroll department securely and automatically.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Electronic W-2 and 1095-C Consent Form (secure e-Signature)<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li><a href=\"https:\/\/eform.pandadoc.com\/?eform=56208011-d6b7-4049-80b7-05d7d547b51b\">Electronic W-2 and 1095-C Consent Form (secure e-Signature)<\/a><\/li>\n<\/ul>\n<p>Please complete all the mandatory fields (highlighted in red)\u00a0<strong>OR <\/strong><\/p>\n<p>For Self-Service, login into <a class=\"external\" href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>, go to Employee Dashboard, open Taxes, and select Electronic Regulatory Consent link, and select to receive W-2 and 1095-c electronically.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Request for Duplicate Copy of W-2 for Former Employees<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li><a class=\"more external\" href=\"https:\/\/eform.pandadoc.com\/?eform=95901dee-4f35-4c12-ba4d-081a7101c634\">Request for Duplicate Copy of W-2 \u2013 for Former Employees<\/a><\/li>\n<\/ul>\n<p>Please complete all the mandatory fields (highlighted in red) and any optional fields (highlighted in green) that might apply.\u00a0 Once completed, select Finalize Document and the completed form will be sent to the Payroll department securely and automatically.\u00a0 Once the completed form has been received; the request will be processed in 2 business days<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Faculty and Staff Payroll Deduction to Macalester<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li><a class=\"more www\" href=\"https:\/\/www.macalester.edu\/supportmac\/howtogive\/payrolldeduction\/\">Faculty and Staff Payroll Deduction to Macalester<\/a><\/li>\n<\/ul>\n<p>If you have questions or concerns please reach out to <a class=\"email\" href=\"\/cdn-cgi\/l\/email-protection#cbaca2bda2a5ac8ba6aaa8aaa7aeb8bfaeb9e5aeafbe\"><span class=\"__cf_email__\" data-cfemail=\"bbdcd2cdd2d5dcfbd6dad8dad7dec8cfdec995dedfce\">[email\u00a0protected]<\/span><\/a><\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">Resources Links<\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">IRS Withholding Estimator<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li><a class=\"external\" href=\"https:\/\/apps.irs.gov\/app\/tax-withholding-estimator\">IRS Withholding Estimator<\/a><\/li>\n<\/ul>\n<p>The IRS Withholding Estimator calculates what your tax obligation will be for the current year based on your expected earnings. From there you can select whether you want a refund or to have only your tax obligation withheld. The tool then tells you how to complete your W-4 for the year.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"<p>Congratulations on your New Position &amp; Welcome to Macalester! Faculty, Staff and Students accessing Workday have the ability to enroll in direct deposit, update W4 elections, change tax filing status, view\/print payroll &amp; tax statements and request duplicate W-2 forms for current and previous years. Below is a collection of our online eforms.&nbsp; Contact Payroll [&hellip;]<\/p>","protected":false},"author":359,"featured_media":0,"parent":1855,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1854","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1854","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/359"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=1854"}],"version-history":[{"count":89,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1854\/revisions"}],"predecessor-version":[{"id":8301,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1854\/revisions\/8301"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1855"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=1854"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}