{"id":5269,"date":"2026-07-29T14:45:31","date_gmt":"2026-07-29T19:45:31","guid":{"rendered":"https:\/\/www.macalester.edu\/payroll\/?page_id=5269"},"modified":"2026-08-18T13:06:09","modified_gmt":"2026-08-18T18:06:09","slug":"faqs-staff","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/general-information-faq\/faqs-staff\/","title":{"rendered":"FAQs &#8211; Staff"},"content":{"rendered":"<section class=\"linked-quotes-block block-container linked-quotes-style-\" >\n      <div class=\"linked-quotes\">\n                 <div class=\"linked-quote\">\n               <div class=\"linked-quote__image\">\n                                        <img decoding=\"async\" alt=\"\" src=\"\" style=\"width: auto; display: block;\">\n                                  <\/div>\n               <div class=\"linked-quote__copy\">\n                   <div class=\"colorblock-heading-1\">\r\n<h4><\/h4>\r\n<p style=\"text-align: center\"><em>C<\/em><em>ontact Payroll at\u00a0<a class=\"email\" href=\"\/cdn-cgi\/l\/email-protection#3e4e5f474c5152527e535f5d5f525b4d4a5b4c105b5a4b\"><span class=\"__cf_email__\" data-cfemail=\"2353425a514c4f4f634e4240424f46505746510d464756\">[email\u00a0protected]<\/span><\/a>\u00a0if your question is not covered below<\/em><\/p>\r\n\r\n<\/div>\n                   <div class=\"linked-quote__headline\">\n                                        <\/div> \n             <\/div>\n         <\/div>\n         <\/div>\n<\/section>\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">FAQ&#8217;S<\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">When Do I Get Paid?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4 class=\"colorblock-heading-1\">Wondering When I Get Paid?<\/h4>\n<p>Not sure when your next paycheck will arrive? Here\u2019s where to find the schedule.<\/p>\n<p>Staff employees are paid either biweekly or monthly<\/p>\n<p><strong>Looking for a specific pay date?<\/strong><\/p>\n<p>We\u2019ve got you covered! Check the\u00a0<strong>Payroll Calendar<\/strong>\u00a0for the complete schedule of\u00a0<strong>pay dates, pay periods, time entry deadlines, and approval deadlines<\/strong>. The Payroll Calendar is located in the\u00a0<strong>Calendars<\/strong>\u00a0section of the\u00a0<a href=\"https:\/\/www.macalester.edu\/payroll\/\">main Payroll page<\/a>.<\/p><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Set-up your Direct Deposit Account?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>To add a New Bank Account or Additional Bank Account in Workday:<\/h4>\n<ol start=\"1\" data-spread=\"true\">\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul data-spread=\"true\">\n<li><span style=\"font-family: arial, sans-serif\">Use <\/span><strong><span style=\"font-family: arial, sans-serif\">Single Sign on (SSO)<\/span><\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the left side navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul data-spread=\"true\">\n<li>Click <strong>Payment Elections<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-family: arial, sans-serif\">Under <strong>Payment<\/strong> <strong>Elections<\/strong><\/span>\n<ul data-spread=\"true\">\n<li>Click <strong data-start=\"467\" data-end=\"474\">Add<\/strong> to enter a new bank account or additional account<\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>Bank Account Setup, <\/strong>complete all required fields (*)<\/li>\n<li><b><span style=\"color: #000000\">Under Preferred payment method &#8211; Select Direct deposit <\/span><\/b><span style=\"color: #000000\">for <\/span><span style=\"color: #000000\">both<b>:<\/b><\/span>\n<ul>\n<li><span style=\"color: #000000\">USA Expense &#8211; AP &#8211; Direct Deposit<\/span><\/li>\n<li><span style=\"color: #000000\">USA Payroll &#8211; Payroll &#8211; Direct Deposit<\/span>\n<ul>\n<li>Confirm both are selected as<strong> Direct Deposit<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Under Account Information <strong>add the following bank details<\/strong>\n<ul>\n<li><strong>Account Typ<\/strong>e (Checking or Savings)<\/li>\n<li><strong>Routing Transit Number<\/strong><\/li>\n<li><strong>Account Number<\/strong><\/li>\n<li><strong>Bank Name<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Review bank details for accuracy<\/li>\n<li>Click\u00a0<b>Ok<\/b> to save<\/li>\n<\/ol>\n<p><strong>Important:<\/strong> You must set up the bank account under <strong>Accounts<\/strong> before you can select it for a payment election<\/p>\n<p><strong>Confirmation:<\/strong> Your new bank account has been successfully added when it appears under the <strong>Accounts <\/strong>section and is assigned to the applicable<strong> Payment Elections<\/strong><\/p>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<p><strong>USA Payroll vs. USA Expenses<\/strong><\/p>\n<ul>\n<li><strong>USA Payroll \u2013 Payroll \u2013 Direct Deposit<\/strong> determines how your <strong>paycheck<\/strong> is deposited. Changes made under USA Payroll affect your payroll payments<\/li>\n<li><strong>USA Expense \u2013 Accounts Payable \u2013 Direct Deposit<\/strong> determines where you receive <strong>expense reimbursements<\/strong>. This payment election is used when the College reimburses you for approved business expenses through Workday Expenses<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Update Existing Bank Account Information<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Need to update Existing Bank account?<\/h4>\n<p>Use these instructions if you need to update information for a bank account that is already set up in Workday, such as the account number, routing number, or account type<\/p>\n<ol>\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li><span style=\"font-family: arial, sans-serif\">Use <\/span><strong><span style=\"font-family: arial, sans-serif\">Single Sign on (SSO)<\/span><\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the side navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul data-spread=\"true\">\n<li>Click <strong>Payment Elections<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Under the <strong>Accounts<\/strong> section, locate the bank account you want to update<\/li>\n<li>In the <strong>Action<\/strong> column, select <strong>Edit\u00a0<\/strong><\/li>\n<li>For security purposes, Workday will require you to enter the <strong>full account number<\/strong> for the bank account before allowing you to continue<\/li>\n<li data-section-id=\"cxe1ql\" data-start=\"511\" data-end=\"640\">Make any necessary updates to your bank account information<\/li>\n<li data-section-id=\"cxe1ql\" data-start=\"511\" data-end=\"640\"><strong>Review<\/strong> the information carefully to make sure it is accurate<\/li>\n<li data-section-id=\"cxe1ql\" data-start=\"511\" data-end=\"640\">\u00a0Click <strong>Ok<\/strong> to save the changes<\/li>\n<\/ol>\n<p><strong>Confirmation:<\/strong> Your bank account information has been successfully updated when the updated account appears under the <strong>Accounts<\/strong> section<\/p>\n<p><strong>Important:<\/strong> Updating your bank account information does not change where your payroll or expense payments are deposited. If you need to change which account receives your payments, see <strong>How to Change Your Payment Elections<\/strong> below<\/p>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<p><strong>Security<\/strong><\/p>\n<ul>\n<li>For security purposes, Workday requires you to enter the <strong>full bank account number<\/strong> associated with an existing account before allowing you to make certain changes.<\/li>\n<\/ul>\n<p>Please review all banking information and payment elections carefully before saving changes to help ensure future payroll and expense payments are deposited into the correct account.<\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Change Your Payment Elections<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Need to update your Payment Elections?<\/h4>\n<p>Use these instructions if you already have multiple bank accounts set up in Workday and want to change which account receives your payroll or expense payments<\/p>\n<ol start=\"1\" data-spread=\"true\">\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul data-spread=\"false\">\n<li>Use <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the side navigation panel, hover over the <strong>Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>, click <strong>Payment Elections<\/strong><\/li>\n<li>Under <strong>Payment Elections<\/strong>, locate the payment election you want to update<\/li>\n<li>Click <strong>Edit<\/strong> next to the applicable payment election<\/li>\n<li>For security purposes, Workday may require you to enter the <strong>full account number<\/strong> for one of your existing bank accounts before allowing you to continue<\/li>\n<li>Under <strong>Accounts<\/strong>, use the drop-down menu to select the bank account you want to use<\/li>\n<li>If you have multiple accounts and want to change the amount going to each account, update the <strong>amount allocated to each account<\/strong> as needed<\/li>\n<li>Review the payment election to make sure the correct account and amount are selected<\/li>\n<li>Click <strong>OK<\/strong> to save your changes<\/li>\n<li>Repeat these steps for any other payment elections you need to update<\/li>\n<\/ol>\n<p class=\"isSelectedEnd\"><strong>Confirmation:<\/strong> Your payment elections have been successfully updated when the correct bank account and payment allocation appear under <strong>Payment Elections<\/strong><\/p>\n<p class=\"isSelectedEnd\"><strong>Important:<\/strong> Please review your payment elections carefully to ensure your payroll and expense reimbursements are deposited into the correct account<\/p>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<p><strong>Multiple Payment Elections<\/strong><\/p>\n<ul>\n<li>If you have multiple direct deposit accounts, the order of your payment elections is important:\n<ul>\n<li><strong>Flat Amount<\/strong> payment elections should be listed first<strong>ercentage<\/strong> payment elections should follow<\/li>\n<li><strong>Balance<\/strong> should always be listed last. The Balance election receives any remaining net pay after the other payment elections have been processed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Security<\/strong><\/p>\n<ul>\n<li>For security purposes, Workday requires you to enter the <strong>full bank account number<\/strong> associated with an existing account before allowing you to make certain changes<\/li>\n<\/ul>\n<p>Please review all banking information and payment elections carefully before saving changes to help ensure future payroll and expense payments are deposited into the correct account<\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Update Direct Deposit Amounts for Multiple Bank Accounts?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Need to update your Amounts for Multiple Bank account?<\/h4>\n<p>Do you have multiple bank accounts and want to change how your pay is distributed?<\/p>\n<p class=\"isSelectedEnd\">If you have multiple bank accounts set up for direct deposit and want to change the amount going to each account, follow the steps below<\/p>\n<ol start=\"1\" data-spread=\"true\">\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul data-spread=\"false\">\n<li>Use <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the side navigation panel, hover over the <strong>Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>, click <strong>Payment Elections<\/strong><\/li>\n<li>Under <strong>Payment Elections<\/strong>, locate <strong>USA Payroll<\/strong><\/li>\n<li>Click <strong>Edit<\/strong> next to <strong>USA Payroll<\/strong><\/li>\n<li>For security purposes, Workday will ask you to enter the <strong>full account number<\/strong> for one of your existing bank accounts<\/li>\n<li>Once the account number has been verified, Workday will allow you to edit your payment elections<\/li>\n<li>Under <strong>Accounts<\/strong>, review the bank accounts currently set up for your payroll direct deposit<\/li>\n<li>Update the <strong>amount allocated to each account<\/strong> as needed\n<ul data-spread=\"false\">\n<li>You can change the dollar amount going to each account<\/li>\n<li>Review the remaining balance to ensure your full net pay is allocated correctly<\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>OK<\/strong> to save your changes.<\/li>\n<li>Review the <strong>Payment Elections<\/strong> section to confirm the updated amounts are showing correctly for <strong>USA Payroll<\/strong><\/li>\n<\/ol>\n<p><strong>Confirmation:<\/strong> Your direct deposit amounts have been successfully updated when the revised allocations appear under <strong>Payment Elections<\/strong><\/p>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<p><strong>Multiple Payment Elections<\/strong><\/p>\n<ul>\n<li>If you have multiple direct deposit accounts, the order of your payment elections is important:\n<ul>\n<li><strong>Flat Amount<\/strong> payment elections should be listed first<\/li>\n<li><strong>Percentage<\/strong> payment elections should follow<\/li>\n<li><strong>Balance<\/strong> should always be listed last. The Balance election receives any remaining net pay after the other payment elections have been processed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Security<\/strong><\/p>\n<ul>\n<li>For security purposes, Workday requires you to enter the <strong>full bank account number<\/strong> associated with an existing account before allowing you to make certain changes<\/li>\n<\/ul>\n<p>Please review all banking information and payment elections carefully before saving changes to help ensure future payroll and expense payments are deposited into the correct account\n<\/p><\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-6\"\n\t                        id=\"accordion-group-heading-button-6\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Remove Existing Bank Account<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-6\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Need to Remove Existing Bank account?<\/h4>\n<p>Use these instructions if you no longer want a bank account saved in Workday<\/p>\n<p><strong>Before You Remove an Account<\/strong><\/p>\n<p>If the bank account is currently being used for direct deposit, you must first remove it from <strong>all applicable Payment Elections<\/strong> and select another payment method or account before removing the bank account.<\/p>\n<ol>\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li><span style=\"font-family: arial, sans-serif\">Use <\/span><strong><span style=\"font-family: arial, sans-serif\">Single Sign on (SSO)<\/span><\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the side navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul data-spread=\"true\">\n<li>Click <strong>Payment Elections<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>Payment Elections,<\/strong> locate the payment elections assocated with the bank acccount you want to remove<\/li>\n<li>Click <strong>Edit<\/strong>\u00a0 next to the applicable payment election<\/li>\n<li>Under<strong> Payment Type<\/strong>\n<ul>\n<li>Change <strong>Direct Deposit<\/strong> to another available payment option or select another active bank account, as appropriate.<\/li>\n<\/ul>\n<\/li>\n<li>If the bank account is used for multiple payment elections, repeat these steps for each payment election before removing the bank account<\/li>\n<li>Once the bank account is no longer associated with any payment elections, return to the <strong>Accounts<\/strong> section<\/li>\n<li>Under the <strong>Accounts, <\/strong>locate the bank account you want to remove<\/li>\n<li>In the <strong>Action<\/strong> column, select <strong>Remove<\/strong><\/li>\n<li>For security purposes, Workday may require you to enter the <strong>full account number<\/strong> for the bank account before allowing you to continue<\/li>\n<li>Review the information and click <strong>OK<\/strong> to save the changes<\/li>\n<\/ol>\n<p class=\"isSelectedEnd\"><strong>Confirmation:<\/strong> The bank account has been successfully removed when it no longer appears under the <strong>Accounts<\/strong> sectopn<\/p>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<p><strong>Before Removing a Bank Account<\/strong><\/p>\n<ul>\n<li class=\"isSelectedEnd\">Before removing an existing bank account, verify that your replacement account has been assigned to <strong>all applicable payment elections<\/strong>. If the old account is still associated with a payment election, it must be replaced before the old account can be removed.<\/li>\n<\/ul>\n<p><strong>Security<\/strong><\/p>\n<ul>\n<li class=\"isSelectedEnd\">For security purposes, Workday requires you to enter the <strong>full bank account number<\/strong> associated with an existing account before allowing you to make certain changes<\/li>\n<\/ul>\n<p>Please review all banking information and payment elections carefully before saving changes to help ensure future payroll and expense payments are deposited into the correct account<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-7\"\n\t                        id=\"accordion-group-heading-button-7\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Where can I view my Pay Slips?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-7\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Workday can be accessed using either of the following methods:<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ul>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ul>\n<li>Open a <strong>web browser<\/strong> and navigate to the <strong><a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a> website<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How to View and Access Payslips using the Mobile Device<\/h4>\n<ol>\n<li>Open the <strong>Workday app<\/strong>\n<ul>\n<li>Sign in using\u00a0<strong>Single Sign-On (SSO)<\/strong>, or use your authorized fingerprint or facial recognition<\/li>\n<\/ul>\n<\/li>\n<li>Access 2 way <strong>Apps (bottom of the screen) or Payslips (top of the screen)\u00a0<\/strong>\n<ul>\n<li>Using the <strong>App\u00a0<\/strong>\n<ul>\n<li>Select <strong>Apps <\/strong>(botttom of the screen)<\/li>\n<li>Select <strong>Pay<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Using the PaySlips\n<ul>\n<li>Select <strong>Payslips<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Under\u00a0<strong>Pay Overview &#8211; List of recent Pay Slips<\/strong>\n<ul>\n<li>Select <strong>Pay Slip<\/strong> you would like to print<\/li>\n<li>Click <strong>Get PDF<\/strong><\/li>\n<li>Click\u00a0<strong>Open PDF (will pop up the payslips on your mobile)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>If you need a copy of a paycheck prior to the switch to Workday, you will need to contact Payroll at <\/strong><a href=\"mailto:payroll@macalester.edu\"><strong>payroll@macalester.edu<\/strong><\/a><\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How to View and Access your Payslips using the desktop computer<\/h4>\n<ol>\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\"><strong>Workday<\/strong><\/a>\n<ul>\n<li>Use your Single Sign-On (SSO) credentials<\/li>\n<\/ul>\n<\/li>\n<li>From the <strong>Navigation Panel<\/strong>, select <strong>Employees<\/strong><\/li>\n<li>Open the <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>From the <strong>Overview<\/strong> page, you can:\n<ul data-spread=\"false\">\n<li>View your <strong>most recent payslip<\/strong>, or<\/li>\n<li>Expand the <strong>Pay<\/strong> section in the navigation panel and select <strong>Payments<\/strong> to view your complete payslip history<\/li>\n<\/ul>\n<\/li>\n<li>Scroll to the <strong>Payslips<\/strong> section to view available payroll statements<\/li>\n<\/ol>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>Print Payslips<\/h4>\n<p class=\"isSelectedEnd\">Workday offers two printing options:<\/p>\n<ul data-spread=\"false\">\n<li><strong>Print a Single Payslip:<\/strong> Select <strong>Print<\/strong> next to the payslip you would like to print.<\/li>\n<li><strong>Print Multiple Payslips:<\/strong> Select <strong>Multiple Payslips<\/strong> to choose and print several payslips at once.<\/li>\n<\/ul>\n<p><strong>Tip:<\/strong> Your payslips are available online whenever you need them, making it easy to view, download, or print copies for your records.<\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-8\"\n\t                        id=\"accordion-group-heading-button-8\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Where is my paycheck delivered?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-8\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Verify your Home Address in Workday<\/h4>\n<p>If you do not have <strong>Direct Deposit<\/strong> set up as your Payment Election, your payroll check will be mailed to your <strong>Home Address<\/strong> currently listed in Workday.\u00a0 It is important to review and keep your address information up to date to ensure your payroll check is delivered correctly.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>View or Update Your Address<\/h4>\n<ol start=\"1\" data-spread=\"false\">\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\"><strong>Workday<\/strong><\/a>\u00a0using a web browser.\n<ul data-spread=\"false\">\n<li>Sign in using your <strong>Single Sign-On (SSO)<\/strong> credentials<\/li>\n<\/ul>\n<\/li>\n<li>From the Workday dashboard, select your <strong>profile picture<\/strong> in the upper-right corner<\/li>\n<li>Select <strong>View Profile<\/strong><\/li>\n<li>From the navigation menu, select <strong>Contact<\/strong><\/li>\n<li>Review your<strong> Home Address<\/strong> information and update any details as needed<\/li>\n<li>If updates are needed\n<ul data-spread=\"false\">\n<li>Select <strong>Edit<\/strong><\/li>\n<li><strong>Make the necessary changes<\/strong><\/li>\n<li>Click <strong>Save<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Tip: <\/strong>Keeping your Home Address information current helps ensure payroll checks, tax forms and other important payroll communication are delivered correctly<\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-9\"\n\t                        id=\"accordion-group-heading-button-9\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">I&#8217;ve lost my check! What should I do to get it replaced?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-9\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>If a check is lost, destroyed, or stolen, it should be reported to the Payroll Department. The Payroll Department will place a stop payment on the check in question. There is a $30.00 stop payment fee unless you have direct deposit then the college will waive the fee.\u00a0 Once payroll receives confirmation that the check has not been cashed, a replacement check will be issued. This process can take up to 48 hours to complete<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-10\"\n\t                        id=\"accordion-group-heading-button-10\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How do I receive\/view my W-2 electronically?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-10\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Workday can be accessed using either of the following methods:<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ul>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ul>\n<li>Open a <strong>web browser<\/strong> and navigate to the <strong><a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a> website<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How to view my W-2 Electronically?<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ol>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Menu<\/strong><\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul>\n<li>Click <strong>My Tax Documents\u00a0<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>My<\/strong> <strong>Tax<\/strong> <strong>Documents<\/strong>\n<ul>\n<li>Your Current Year End Tax Document Printing Elections will display<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ol>\n<li>Log into <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the left navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Click on <strong>My Tax Documents\u00a0<\/strong><\/li>\n<li>Under <strong>Tax Forms Printing Elections<\/strong>\n<ul>\n<li>Your Current Year End Tax Document Printing Elections will display<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How to Select Electronic Delivery for Your W-2?<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ol>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Menu<\/strong><\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul>\n<li>Click <strong>My Tax Documents\u00a0<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Edit<\/strong><\/li>\n<li>Select the radio button to <strong>Receive electronic copy of my Year End Tax Documents<\/strong><\/li>\n<li>Review the <strong>Company Disclousre <\/strong>text<\/li>\n<li>Click <strong>OK<\/strong>\n<ul>\n<li><strong>Confirmation:<\/strong> Your election has been successfully saved when the <strong>My Tax Documents<\/strong> page displays your updated delivery preference<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ol>\n<li>Log into <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the left navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul>\n<li>Click <strong>My Tax Documents\u00a0<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Tax Forms Printing Elections<\/strong><\/li>\n<li>Click <strong>Edit<\/strong><\/li>\n<li>Select the radio button to <strong>Receive electronic copy of my Year End Tax Documents<\/strong><\/li>\n<li>Review the <strong>Company Disclousre <\/strong>text<\/li>\n<li>Click <strong>OK<\/strong>\n<ul>\n<li><strong>Confirmation:<\/strong> Your election has been successfully saved when the <strong>My Tax Documents<\/strong> page displays your updated delivery preference<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>Note: Beginning with tax year <strong>2026<\/strong>, your W-2 will be available in <strong>Workday<\/strong><\/p>\n<p>If you need a copy of a <strong>prior-year W-2 (before 2026)<\/strong>, please contact Payroll at <a class=\"email\" href=\"mailto:payroll@macalester.edu\"><strong>payroll@macalester.edu<\/strong><\/a> to completed the required eform to request<\/p>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-11\"\n\t                        id=\"accordion-group-heading-button-11\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How can I change my tax withholding?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-11\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Workday can be accessed using either of the following methods:<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ul>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ul>\n<li>Open a <strong>web browser<\/strong> and navigate to the <strong><a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a> website<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How can I change my tax withholding using Mobile Device?<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ol start=\"1\" data-spread=\"true\">\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click\u00a0<strong>Menu<\/strong><\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks and Reports<\/strong>\n<ul data-spread=\"true\">\n<li>Click\u00a0<strong>Withholding Elections<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click either the <strong>Federal <\/strong>or <strong>State\/Local Withholding button <\/strong>you want to update<\/li>\n<li>Verify the following:\n<ul>\n<li>Under <strong>Federal Withholding Elections<\/strong>\n<ul>\n<li><strong>Company <\/strong>defaults to <strong>Maclaester College\u00a0<\/strong><\/li>\n<li><strong>Effective date<\/strong> defaults to today&#8217;s date<\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>State\/Local Withholding Election<\/strong>\n<ul>\n<li><strong>Company <\/strong>defaults to <strong>Maclaester College\u00a0<\/strong><\/li>\n<li><strong>Effective date<\/strong> defaults to today&#8217;s date<\/li>\n<li><strong>State<\/strong> Defaults on <strong>State\/Local Withholding Election<\/strong><\/li>\n<li><strong>Withholding Form Type <\/strong>defaults to <strong>W-4MN Withholding<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>OK<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click the<strong> Arrow<\/strong> (upper right-hand corner of the screen) to continue<\/li>\n<li>\u00a0Update your <strong>W-4\u00a0 Employee&#8217;s Withholding Certificate<\/strong> by completing all required (*) fields, including:\n<ul data-spread=\"true\">\n<li><strong>Marital Status<\/strong><\/li>\n<li>Any additional withholding fields, if applicable<\/li>\n<\/ul>\n<\/li>\n<li>Select the <strong>Authorization \u2013 I Agree<\/strong> checkbox<\/li>\n<li>Click the <b>checkmark <\/b>(upper right-hand corner of the screen) to submit your changes<\/li>\n<\/ol>\n<p><b><strong>Confirmation: <\/strong><\/b>Your update has been submitted successfully when Workday displays a Success confirmation message<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How can I change my tax withholding using desktop computer?<\/h4>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ol>\n<li>Log into <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the left navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click <strong>Benefits and Pay Hub<\/strong><\/li>\n<li>Under <strong>Tasks<\/strong> <strong>and<\/strong> <strong>Reports<\/strong>\n<ul>\n<li>Click on <strong>Withholding Elections<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>Worker Tax Information<\/strong>\n<ul>\n<li>Click either the <strong>Federal <\/strong>or <strong>State\/Local Withholding Election button <\/strong>you want to update<\/li>\n<\/ul>\n<\/li>\n<li>Verify the following:\n<ul>\n<li>Under <strong>Federal Withholding Elections<\/strong>\n<ul>\n<li><strong>Company <\/strong>defaults to <strong>Maclaester College\u00a0<\/strong><\/li>\n<li><strong>Effective date<\/strong> defaults to today&#8217;s date<\/li>\n<\/ul>\n<\/li>\n<li>Under <strong>State\/Local Withholding Election<\/strong>\n<ul>\n<li><strong>Company <\/strong>defaults to <strong>Maclaester College\u00a0<\/strong><\/li>\n<li><strong>Effective date<\/strong> defaults to today&#8217;s date<\/li>\n<li><strong>State<\/strong> Defaults on <strong>State\/Local Withholding Election<\/strong><\/li>\n<li><strong>Withholding Form Type <\/strong>defaults to <strong>W-4MN Withholding<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>OK<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Update your <strong>W-4\u00a0 Employee&#8217;s Withholding Certificate<\/strong> as needed by completing all required (*) fields, including:\n<ul>\n<li><strong>Marital Status<\/strong><\/li>\n<li>Any additional withholding fields, if applicable<\/li>\n<\/ul>\n<\/li>\n<li>Select the <strong>Authorization \u2013 I Agree<\/strong> checkbox<\/li>\n<li>Click <strong>OK\u00a0<\/strong>to submit your changes<\/li>\n<\/ol>\n<p><strong>Confirmation:<\/strong> Your update has been submitted successfully when Workday displays the message <strong>&#8220;You have submitted.&#8221;<\/strong><\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3>Additional Information<\/h3>\n<ul>\n<li class=\"isSelectedEnd\"><strong>Reminder:<\/strong> The IRS discourages employers from providing tax advice. If you need assistance completing your <strong>Federal Form W-4<\/strong>, a helpful resource is the <strong>IRS Tax Withholding Estimator<\/strong>:\n<ul>\n<li class=\"isSelectedEnd\"><a href=\"https:\/\/www.irs.gov\/individuals\/tax-withholding-estimator?utm_source=chatgpt.com\">IRS Tax Withholding Estimator<\/a><\/li>\n<\/ul>\n<\/li>\n<li>The estimator can help you determine whether you need to update your federal tax withholding based on your individual tax situation.<\/li>\n<\/ul>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-12\"\n\t                        id=\"accordion-group-heading-button-12\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How do I notify my supervisor of missed hours, and when will I be paid?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-12\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4><strong>Missed Clock Time or Hours?<\/strong><\/h4>\n<p class=\"isSelectedEnd\">If you forgot to clock in or out, or have missed hours, notify your supervisor as soon as possible.<\/p>\n<p class=\"isSelectedEnd\"><strong>Your supervisor will<\/strong>:<\/p>\n<ul data-spread=\"false\">\n<li>Enter the missed clock time or missed hours directly into Workday using the date the hours were originally worked<\/li>\n<li>Review and approve the entry to ensure it is processed correctly<\/li>\n<\/ul>\n<p class=\"isSelectedEnd\">Once the entry has been completed and approved, Workday will automatically process the payment through the <strong>retroactive pay process<\/strong><\/p>\n<p class=\"isSelectedEnd\"><strong>Payroll Deadlines<\/strong><\/p>\n<ul data-spread=\"false\">\n<li>Missed hours will be included on the <strong>current active payroll<\/strong> if the retroactive payment is entered and approved by <strong>Monday of payroll week at 4:30 p.m.<\/strong><\/li>\n<li>Entries completed after this deadline will be processed on the <strong>next available payroll<\/strong><\/li>\n<\/ul>\n<p>If you have questions about the status of your missed hours or payment, please contact your supervisor or the Payroll Office at <strong><a class=\"email\" href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a><\/strong><\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-13\"\n\t                        id=\"accordion-group-heading-button-13\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">For the upcoming holiday how many hours should I input if my FTE is lower than a 1.0?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-13\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>For employees that have an FTE lower than 1.0, the annual holiday hours is calculated by taking 7.75 x Employee&#8217;s FTE x # of Macalester Holidays.\u00a0 Additional questions about eligibility can be found on the <strong>Eligibility section<\/strong>\u00a0located on the <a class=\"more-long\" href=\"https:\/\/www.macalester.edu\/employmentservices\/benefits\/timeaway\/holidays\/\">Holiday<\/a> page on the Human Resources website.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-14\"\n\t                        id=\"accordion-group-heading-button-14\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Review Your Time Off Balances and Requests<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-14\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<h4>Workday can be accessed using either of the following methods:<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ul>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Option 2: Desktop Computer<\/strong><\/p>\n<ul>\n<li>Open a <strong>web browser<\/strong> and navigate to the <strong><a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a> website<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>Planning Time Away? Check your Time Off Balance in Workday<\/h4>\n<p><strong>Option 1: Mobile Device<\/strong><\/p>\n<ol>\n<li>Open the <strong>Workday app<\/strong> on your <strong>mobile device<\/strong>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO)<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Under Let&#8217;s Get Started\n<ul>\n<li>Click <b>Manager Absence<\/b><\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Balances<\/strong>\n<ul>\n<li>Your <strong>eligible Time Off balances<\/strong> will display <strong>as of the current date<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Option 2: Desktop Comp<\/strong><strong>uter<\/strong><\/p>\n<ol>\n<li>Log onto <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a>\n<ul>\n<li>Log in using <strong>Single Sign-On (SSO) credentials<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>From the left navigation panel, hover over the <strong data-start=\"246\" data-end=\"259\">Employees<\/strong> icon<\/li>\n<li>Click\u00a0<strong>Manage Absence Calendar<\/strong><\/li>\n<li>Your current <strong>Time Off balances<\/strong> will display on the right side of the screen <strong>as of the current date<\/strong><\/li>\n<li>To review upcoming or previously submitted time off requests\n<ul>\n<li>Select the <strong>Requests<\/strong> tab<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>The <strong>Requests<\/strong> tab displays the status of your submitted time off requests, including <strong>pending, approved, denied, and upcoming<\/strong> requests.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<ul>\n<li>\n<p class=\"isSelectedEnd\">Your <strong>Floating Holiday<\/strong> balance will display as <strong>0<\/strong><b>\u00a0hours <\/b>in Workday. Floating Holiday is <strong>not an accrual-based<\/strong> time off plan and therefore does not display an available balance like other accrued time off plans.<\/p>\n<\/li>\n<li>\n<p class=\"isSelectedEnd\">If you have <strong>used your Floating Holiday<\/strong>, your balance will display as a <strong>negative value<\/strong> (for example, <strong>-8 hours<\/strong>).<\/p>\n<\/li>\n<li>For additional details, visit the <a href=\"https:\/\/www.macalester.edu\/human-resources\/benefits\/time-off-and-leaves-of-absence\/\"><strong>Time Off Benefits<\/strong><\/a> page. You can also click on the applicable <strong>leave type<\/strong> in Workday to view information related to that specific time off plan, including available benefits and usage details.<\/li>\n<li>Questions regarding your <strong>time off balance(s), eligibility, or leave benefits<\/strong> should be directed to <a class=\"email\" href=\"mailto:hr@macalester.edu\">Human Resources<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-15\"\n\t                        id=\"accordion-group-heading-button-15\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Do I need to report gift card amounts that I award to employee (staff)?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-15\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>Yes. Gift cards are considered taxable per the IRS. To report gift cards awarded, complete the <strong>Taxable Prize or Award\/Gift Form<\/strong>\u00a0located on the <a class=\"more-long\" href=\"https:\/\/www.macalester.edu\/business-services\/taxableprize\/\">Accounts Payable Forms<\/a> page under the\u00a0<strong>Tax and Taxation<\/strong> section near the bottom of the page.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"","protected":false},"author":471,"featured_media":0,"parent":1855,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-5269","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5269","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/471"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=5269"}],"version-history":[{"count":462,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5269\/revisions"}],"predecessor-version":[{"id":7847,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5269\/revisions\/7847"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1855"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=5269"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}