{"id":5459,"date":"2026-06-11T15:48:15","date_gmt":"2026-06-11T20:48:15","guid":{"rendered":"https:\/\/www.macalester.edu\/payroll\/?page_id=5459"},"modified":"2026-06-18T12:20:01","modified_gmt":"2026-06-18T17:20:01","slug":"proxy-2","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/time-approver-staff\/proxy-2\/","title":{"rendered":"Delegation"},"content":{"rendered":"<h3 class=\"wp-block-heading\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1851 aligncenter\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-300x243.jpg\" alt=\"\" width=\"512\" height=\"415\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-300x243.jpg 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3-768x622.jpg 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2021\/08\/proxy-set-up3.jpg 860w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/h3>\n\n\n\n<p>Delegation Set-up and Management is designed for Supervisors to help navigate on how to&nbsp;assign another member of their team as a designated back-up to manage their departments tasks or business proceses.  <\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Delegation Set up and Management<\/h2>\n\n\n\n<p class=\"has-text-align-center\"><strong><em>Need Delegation Assistance? <\/em><\/strong><em>Review the how to questions below providing step-by-step instructions<\/em><\/p>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Set up a Delegation and Access Delegated Tasks<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>To help ensure timely payroll processing, it is highly recommended that all time approvers establish delegations. Delegations allow designated employees to perform time entry, time approval, and time-off related tasks when an approver is unexpectedly unavailable<\/p>\n<div class=\"colorblock-heading-1\">\n<h4>To Setup Delegations:<\/h4>\n<ol>\n<li><strong>Access Manage Delegations<\/strong>\n<ul>\n<li>Log in to Workday using a <strong>web broswer<\/strong><\/li>\n<li>In the search bar, enter <strong>My Delegations<\/strong><\/li>\n<li>Select <strong>Manage Delegations<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Complete the Delegation Details<\/strong>\n<ul>\n<li>Enter a <strong>Begin Date<\/strong>\n<ul data-spread=\"false\">\n<li>The Begin Date can be <strong>effective immediately<\/strong> or<strong> future dated<\/strong><\/li>\n<li>Delegations cannot begin retroactively<\/li>\n<\/ul>\n<\/li>\n<li>Enter an <strong>End Date<\/strong>\n<ul data-spread=\"false\">\n<li>An <strong>End Date is required<\/strong><\/li>\n<li>It is recommended that delegations be established for no more than one year at a time<\/li>\n<\/ul>\n<\/li>\n<li>In the <strong>Delegate<\/strong> field, enter the <strong>employee<\/strong> who will <strong>perform tasks on your behalf <\/strong>(such as time approval\/entry tasks)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Configure Start on My Behalf<\/strong>\n<ul>\n<li>Under <strong>Start on My Behalf<\/strong>, select the following:\n<ul>\n<li>Edit Time Off for a Worker<\/li>\n<li>Enter Time for Worker (Delegation Only)<\/li>\n<li>Request Time Off for a Worker<\/li>\n<li>Review Time (Delegation Only)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Configure Do My Tasks on My Behalf<\/strong>\n<ul>\n<li>Under <strong>Do My Tasks on My Behalf<\/strong>, select the following 3 business processes:\n<ul>\n<li>Correct Time Off<\/li>\n<li>Enter Time<\/li>\n<li>Request Time Off<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Retain Access to Delegated Tasks<\/strong>\n<ul>\n<li>Select the checkbox next to <strong>Retain Access to Delegated Tasks within My Tasks<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Save the Delegation<\/strong>\n<ul>\n<li>Review the delegation settings<\/li>\n<li>Click <strong>OK<\/strong> or <strong>Submit<\/strong> to save the delegation<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>How to Access Delegated Tasks<\/h4>\n<ol>\n<li><strong>Switch Accounts<\/strong>\n<ul>\n<li>Log in to <strong>Workday using a web browser<\/strong><\/li>\n<li>Click <strong>your profile picture<\/strong> in the upper-right corner of the screen<\/li>\n<li>Select <strong>Switch Account<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Select the Employee<\/strong>\n<ul>\n<li>Locate the <strong>employee whose tasks have been delegated to you<\/strong><\/li>\n<li>Select the <strong>employees name<\/strong><\/li>\n<li>A<strong> new dashboard <\/strong>will display, allowing you to <strong>act on behalf of that employee<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Perform Delegated Time Off Tasks<\/strong><\/p>\n<ul>\n<li>You can then proceed with enter and approve time off requests (Manage Absence\/Request Absence \u2013 Manage Absence is designed more for desktop viewing and Request Absence is designed more for mobile viewing)<\/li>\n<li>You can also edit, enter, submit, and approve time worked (Enter Time for Worker and Review Time)<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>Additional Information<\/h4>\n<ul>\n<li>Who should I select to be my Delegate?\n<ul>\n<li>Team member within your department\n<ul>\n<li>That currently approves time for student employees<\/li>\n<li>That provides work direction to student employees<\/li>\n<\/ul>\n<\/li>\n<li>Team member in a related department that currently approves time for student employees<\/li>\n<li>Supervisor<\/li>\n<\/ul>\n<\/li>\n<li>Setting a Delgation can give your assigned Delgate access to All employee that report to you including employee who use:\n<ul>\n<li>Timesheets \u2013 Non-Exempt Employees<\/li>\n<li>Absence Request \u2013 Exempt and Non- Exempt Employees<\/li>\n<li>Time Entry \u2013 Non-Exempt, Union and Student Employees<\/li>\n<\/ul>\n<\/li>\n<li>All supervisors and time approvers should maintain an active delegation to ensure payroll processing and time-off approvals can continue without interruption during planned or unplanned absences.<\/li>\n<\/ul>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>","protected":false},"excerpt":{"rendered":"<p>Delegation Set-up and Management is designed for Supervisors to help navigate on how to&nbsp;assign another member of their team as a designated back-up to manage their departments tasks or business proceses. Delegation Set up and Management Need Delegation Assistance? Review the how to questions below providing step-by-step instructions<\/p>","protected":false},"author":471,"featured_media":0,"parent":102,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-5459","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5459","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/471"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=5459"}],"version-history":[{"count":24,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5459\/revisions"}],"predecessor-version":[{"id":5965,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/5459\/revisions\/5965"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/102"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=5459"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}