{"id":7517,"date":"2026-08-17T11:32:56","date_gmt":"2026-08-17T16:32:56","guid":{"rendered":"https:\/\/www.macalester.edu\/payroll\/?page_id=7517"},"modified":"2026-09-30T12:13:26","modified_gmt":"2026-09-30T17:13:26","slug":"faqs-workday","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/payroll\/general-information-faq\/faqs-workday\/","title":{"rendered":"FAQs &#8211; Workday"},"content":{"rendered":"<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-1024x1024.png\" alt=\"\" class=\"wp-image-7523\" style=\"width:736px;height:auto\" srcset=\"https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-1024x1024.png 1024w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-300x300.png 300w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-150x150.png 150w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-768x768.png 768w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-1536x1536.png 1536w,  https:\/\/www.macalester.edu\/payroll\/wp-content\/uploads\/sites\/521\/2026\/08\/workday-2048x2048.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Workday Quick Tips, Tricks, Troubleshooting &amp; FAQs<\/h2>\n\n\n\n<p class=\"has-text-align-center\"><em>Your <\/em><strong><em>one-stop<\/em><\/strong><em> resource for <\/em><strong><em>Workday<\/em><\/strong><em> guidance, helpful tips, and frequently asked questions<\/em>.  <\/p>\n\n\n\n<p class=\"has-text-align-center\">Use this page to find helpful <strong>Workday tips<\/strong>, quick answers, step-by-step instructions, and resources to help you navigate common Workday tasks and processes.<\/p>\n\n\n\n<p class=\"has-text-align-center\"><strong><em>Got Questions?  We Got Answers<\/em><\/strong>!<\/p>\n\n\n\n<p class=\"has-text-align-center\">Review the <strong>Tips, Tricks, Troubleshooting &amp; FAQs<\/strong> below for helpful guidance, quick answers, and step-by-step instructions for navigating Workday.<\/p>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Quick Comparison: TimeClock Plus vs. Workday<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h6 class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"116ft6h\" data-start=\"168\" data-end=\"194\"><strong>What\u2019s Staying the Same<\/strong><\/h6>\n<div class=\"group TyagGW_tableContainer\">\n<div class=\"TyagGW_tableWrapper flex flex-col-reverse w-fit\">\n<table class=\"w-fit min-w-(--thread-content-width)\" data-start=\"196\" data-end=\"1151\">\n<thead data-start=\"196\" data-end=\"258\">\n<tr style=\"height: 47px\" data-start=\"196\" data-end=\"258\">\n<th class=\"last:pe-10\" style=\"height: 47px\" data-start=\"196\" data-end=\"222\" data-col-size=\"sm\"><strong data-start=\"198\" data-end=\"221\">Timekeeping Process<\/strong><\/th>\n<th class=\"last:pe-10\" style=\"height: 47px\" data-start=\"222\" data-end=\"243\" data-col-size=\"md\"><strong data-start=\"224\" data-end=\"242\">TimeClock Plus Process<\/strong><\/th>\n<th class=\"last:pe-10\" style=\"height: 47px\" data-start=\"243\" data-end=\"258\" data-col-size=\"lg\"><strong data-start=\"245\" data-end=\"256\">Workday Process<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody data-start=\"273\" data-end=\"1151\">\n<tr style=\"height: 119px\" data-start=\"273\" data-end=\"391\">\n<td style=\"height: 119px\" data-start=\"273\" data-end=\"295\" data-col-size=\"sm\"><strong data-start=\"275\" data-end=\"294\">Job Not Listed<\/strong><\/td>\n<td style=\"height: 119px\" data-start=\"295\" data-end=\"346\" data-col-size=\"md\"><strong>Student employees:<\/strong> Contact Student employment at\u00a0 <a class=\"email\" href=\"http:\/\/mailto:studentemployment@macalester.edu\">studentemployment@macalester.edu<\/a>. <strong>Staff employees:<\/strong> Contact Human Resources at <a class=\"email\" href=\"http:\/\/mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/td>\n<td style=\"height: 119px\" data-col-size=\"lg\" data-start=\"346\" data-end=\"391\"><strong>Student employees:<\/strong> Contact Student employment at\u00a0 <a class=\"email\" href=\"http:\/\/mailto:studentemployment@macalester.edu\">studentemployment@macalester.edu<\/a>. <strong>Staff employees:<\/strong> Contact Human Resources at <a class=\"email\" href=\"http:\/\/mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/td>\n<\/tr>\n<tr style=\"height: 47px\" data-start=\"273\" data-end=\"391\">\n<td style=\"height: 47px\" data-start=\"273\" data-end=\"295\" data-col-size=\"sm\"><strong data-start=\"275\" data-end=\"294\">Clocking In\/Out<\/strong><\/td>\n<td style=\"height: 47px\" data-start=\"295\" data-end=\"346\" data-col-size=\"md\">Employees clock in and out using TimeClock Plus.<\/td>\n<td style=\"height: 47px\" data-col-size=\"lg\" data-start=\"346\" data-end=\"391\">Employees clock in and out using Workday.<\/td>\n<\/tr>\n<tr style=\"height: 95px\" data-start=\"392\" data-end=\"602\">\n<td style=\"height: 95px\" data-start=\"392\" data-end=\"412\" data-col-size=\"sm\"><strong data-start=\"394\" data-end=\"411\">Multiple Jobs<\/strong><\/td>\n<td style=\"height: 95px\" data-start=\"412\" data-end=\"485\" data-col-size=\"md\"><strong>Primary job<\/strong> is listed first. Employees select another job when clocking in\/out.<\/td>\n<td style=\"height: 95px\" data-col-size=\"lg\" data-start=\"485\" data-end=\"602\"><strong>Primary job<\/strong> is listed first. Employees can use the <strong data-start=\"538\" data-end=\"556\">drop-down menu<\/strong> to select another job when clocking in\/out.<\/td>\n<\/tr>\n<tr style=\"height: 103.258px\" data-start=\"787\" data-end=\"973\">\n<td style=\"height: 103.258px\" data-start=\"787\" data-end=\"807\" data-col-size=\"sm\"><strong data-start=\"789\" data-end=\"806\">Time Rounding<\/strong><\/td>\n<td style=\"height: 103.258px\" data-start=\"807\" data-end=\"855\" data-col-size=\"md\">Worked time rounds to the nearest 15 minutes.<\/td>\n<td style=\"height: 103.258px\" data-col-size=\"lg\" data-start=\"855\" data-end=\"973\">Worked time continues to round to the nearest <strong data-start=\"903\" data-end=\"917\">15 minutes<\/strong>.<\/p>\n<p><strong data-start=\"919\" data-end=\"971\">0\u20137 minutes rounds down; 8\u201315 minutes rounds up.<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 95px\" data-start=\"974\" data-end=\"1151\">\n<td style=\"height: 95px\" data-start=\"974\" data-end=\"1000\" data-col-size=\"sm\"><strong data-start=\"976\" data-end=\"999\">Supervisor Access to Time<\/strong><\/td>\n<td style=\"height: 95px\" data-start=\"1000\" data-end=\"1056\" data-col-size=\"md\">Supervisors can view an employee&#8217;s clocked in\/out, even for jobs they do not directly supervisor in TimeClock Plus.<\/td>\n<td style=\"height: 95px\" data-col-size=\"lg\" data-start=\"1056\" data-end=\"1151\"><strong>Supervisors can view all hours clocked in\/out, even for jobs they do not directly supervise in Workday.<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 71px\" data-start=\"974\" data-end=\"1151\">\n<td style=\"height: 71px\" data-start=\"974\" data-end=\"1000\" data-col-size=\"sm\"><strong data-start=\"976\" data-end=\"999\">Supervisor Approval<\/strong><\/td>\n<td style=\"height: 71px\" data-start=\"1000\" data-end=\"1056\" data-col-size=\"md\">Supervisors approve time according to their assigned employees and department.<\/td>\n<td style=\"height: 71px\" data-col-size=\"lg\" data-start=\"1056\" data-end=\"1151\">Supervisors can\u00a0only approve time for their own department\/job. Time worked under another department\u2019s job must be approved by the supervisor responsible for that department.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div>\n<div class=\"colorblock-heading-1\">\n<h6><strong>Timekeeping Examples &amp; Key Differences<\/strong><\/h6>\n<h6><strong>How 15-Minute Time Rounding Works<\/strong><\/h6>\n<div class=\"group TyagGW_tableContainer\">\n<div class=\"TyagGW_tableWrapper flex flex-col-reverse w-fit\">\n<table class=\"w-fit min-w-(--thread-content-width)\" data-start=\"1185\" data-end=\"1287\">\n<thead data-start=\"1185\" data-end=\"1225\">\n<tr data-start=\"1185\" data-end=\"1225\">\n<th class=\"last:pe-10\" data-start=\"1185\" data-end=\"1205\" data-col-size=\"sm\"><strong data-start=\"1187\" data-end=\"1204\">Clock-In Time<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"1205\" data-end=\"1225\" data-col-size=\"sm\"><strong data-start=\"1207\" data-end=\"1223\">Rounded Time<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody data-start=\"1236\" data-end=\"1287\">\n<tr data-start=\"1236\" data-end=\"1261\">\n<td data-start=\"1236\" data-end=\"1248\" data-col-size=\"sm\">6:07 p.m.<\/td>\n<td data-start=\"1248\" data-end=\"1261\" data-col-size=\"sm\">6:00 p.m.<\/td>\n<\/tr>\n<tr data-start=\"1262\" data-end=\"1287\">\n<td data-start=\"1262\" data-end=\"1274\" data-col-size=\"sm\">6:08 p.m.<\/td>\n<td data-start=\"1274\" data-end=\"1287\" data-col-size=\"sm\">6:15 p.m.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<hr \/>\n<h6><strong>Student Misses a Clock-In or Clock-Out<\/strong><\/h6>\n<div class=\"group TyagGW_tableContainer\">\n<div class=\"TyagGW_tableWrapper flex flex-col-reverse w-fit\">\n<table class=\"w-fit min-w-(--thread-content-width)\" data-start=\"227\" data-end=\"947\">\n<thead data-start=\"227\" data-end=\"279\">\n<tr data-start=\"227\" data-end=\"279\">\n<th class=\"last:pe-10\" data-start=\"227\" data-end=\"238\" data-col-size=\"sm\"><strong data-start=\"229\" data-end=\"237\">Step<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"238\" data-end=\"248\" data-col-size=\"sm\"><strong data-start=\"240\" data-end=\"247\">Who<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"248\" data-end=\"279\" data-col-size=\"lg\"><strong data-start=\"250\" data-end=\"277\">What Happens in Workday<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody data-start=\"294\" data-end=\"947\">\n<tr data-start=\"294\" data-end=\"394\">\n<td data-start=\"294\" data-end=\"323\" data-col-size=\"sm\"><strong data-start=\"296\" data-end=\"322\">1. Missed Clock-In\/Out<\/strong><\/td>\n<td data-start=\"323\" data-end=\"333\" data-col-size=\"sm\">Student<\/td>\n<td data-start=\"333\" data-end=\"394\" data-col-size=\"lg\">The student realizes they missed a clock-in or clock-out.<\/td>\n<\/tr>\n<tr data-start=\"395\" data-end=\"560\">\n<td data-start=\"395\" data-end=\"418\" data-col-size=\"sm\"><strong data-start=\"397\" data-end=\"417\">2. Add a Comment<\/strong><\/td>\n<td data-start=\"418\" data-end=\"428\" data-col-size=\"sm\">Student<\/td>\n<td data-start=\"428\" data-end=\"560\" data-col-size=\"lg\">During their <strong data-start=\"443\" data-end=\"473\">next clock-in or clock-out<\/strong>, the student adds a <strong data-start=\"494\" data-end=\"557\">comment explaining the missed time and requested correction<\/strong>.<\/td>\n<\/tr>\n<tr data-start=\"561\" data-end=\"693\">\n<td data-start=\"561\" data-end=\"589\" data-col-size=\"sm\"><strong data-start=\"563\" data-end=\"588\">3. Review the Comment<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"589\" data-end=\"602\">Supervisor<\/td>\n<td data-col-size=\"lg\" data-start=\"602\" data-end=\"693\">The supervisor reviews the student&#8217;s comment and determines the appropriate correction.<\/td>\n<\/tr>\n<tr data-start=\"694\" data-end=\"823\">\n<td data-start=\"694\" data-end=\"720\" data-col-size=\"sm\"><strong data-start=\"696\" data-end=\"719\">4. Correct the Time<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"720\" data-end=\"733\">Supervisor<\/td>\n<td data-col-size=\"lg\" data-start=\"733\" data-end=\"823\">The supervisor makes the necessary correction to the student&#8217;s worked time in Workday.<\/td>\n<\/tr>\n<tr data-start=\"824\" data-end=\"947\">\n<td data-start=\"824\" data-end=\"850\" data-col-size=\"sm\"><strong data-start=\"826\" data-end=\"849\">5. Approve the Time<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"850\" data-end=\"863\">Supervisor<\/td>\n<td data-col-size=\"lg\" data-start=\"863\" data-end=\"947\">The supervisor reviews and approves the corrected time for their department\/job.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<p data-start=\"949\" data-end=\"965\"><strong data-start=\"949\" data-end=\"963\">Quick Tip:<\/strong><\/p>\n<p class=\"PDq2pG_selectionAnchorContainer\" data-start=\"179\" data-end=\"249\"><strong data-start=\"179\" data-end=\"249\">Students provide the explanation; supervisors make the correction.<\/strong><\/p>\n<p data-start=\"251\" data-end=\"544\">If you miss a clock-in or clock-out, add a <strong data-start=\"294\" data-end=\"331\">comment to your next clock-in\/out<\/strong> explaining the correction needed. Supervisors can review these comments using the <strong data-start=\"414\" data-end=\"488\">MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report<\/strong> and then make the necessary time correction in Workday.<\/p>\n<p data-start=\"546\" data-end=\"642\">This replaces the previous TimeClock Plus process where students could directly edit their time.<\/p>\n<\/div>\n<hr \/>\n<h6><strong>Editing &amp; Approving Time for Employees with Multiple Jobs<\/strong><\/h6>\n<table class=\"w-fit min-w-(--thread-content-width)\" data-start=\"144\" data-end=\"757\">\n<thead data-start=\"144\" data-end=\"219\">\n<tr data-start=\"144\" data-end=\"219\">\n<th class=\"last:pe-10\" data-start=\"144\" data-end=\"169\" data-col-size=\"md\"><strong data-start=\"146\" data-end=\"168\">Employee Job Situation<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"169\" data-end=\"192\" data-col-size=\"sm\"><strong data-start=\"171\" data-end=\"191\">Edit Worked Time<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"192\" data-end=\"219\" data-col-size=\"md\"><strong data-start=\"194\" data-end=\"217\">Approve Worked Time<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody data-start=\"234\" data-end=\"757\">\n<tr data-start=\"234\" data-end=\"297\">\n<td data-start=\"234\" data-end=\"280\" data-col-size=\"md\">Employee has <strong data-start=\"249\" data-end=\"260\">one job<\/strong> in your department<\/td>\n<td data-col-size=\"sm\" data-start=\"280\" data-end=\"288\">\u2705 Yes<\/td>\n<td data-col-size=\"md\" data-start=\"288\" data-end=\"297\">\u2705 Yes<\/td>\n<\/tr>\n<tr data-start=\"298\" data-end=\"438\">\n<td data-start=\"298\" data-end=\"350\" data-col-size=\"md\">Employee has <strong data-start=\"313\" data-end=\"349\">multiple jobs in your department<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"350\" data-end=\"392\">\u2705 Yes \u2014 you can edit time for both jobs<\/td>\n<td data-col-size=\"md\" data-start=\"392\" data-end=\"438\">\u2705 Yes \u2014 you can approve time for both jobs<\/td>\n<\/tr>\n<tr data-start=\"439\" data-end=\"582\">\n<td data-start=\"439\" data-end=\"506\" data-col-size=\"md\">Employee has a job in <strong data-start=\"463\" data-end=\"505\">your department and another department<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"506\" data-end=\"548\">\u2705 Yes \u2014 you can edit time for both jobs<\/td>\n<td data-col-size=\"md\" data-start=\"548\" data-end=\"582\">\u2705 <strong data-start=\"552\" data-end=\"580\">Only your department\/job<\/strong><\/td>\n<\/tr>\n<tr data-start=\"583\" data-end=\"757\">\n<td data-start=\"583\" data-end=\"645\" data-col-size=\"md\">Employee has time worked under <strong data-start=\"616\" data-end=\"644\">another department\u2019s job<\/strong><\/td>\n<td data-col-size=\"sm\" data-start=\"645\" data-end=\"680\">\u2705 Yes \u2014 you can correct the time<\/td>\n<td data-col-size=\"md\" data-start=\"680\" data-end=\"757\">\u274c <strong data-start=\"684\" data-end=\"755\">No \u2014 the supervisor responsible for that department must approve it<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<\/div>\n<div>\n<div class=\"colorblock-heading-1\">\n<h6><strong>What\u2019s Changing in Workday<\/strong><\/h6>\n<div class=\"group TyagGW_tableContainer\">\n<div class=\"TyagGW_tableWrapper flex flex-col-reverse w-fit\">\n<table class=\"w-fit min-w-(--thread-content-width)\" data-start=\"1325\" data-end=\"3338\">\n<thead data-start=\"1325\" data-end=\"1387\">\n<tr data-start=\"1325\" data-end=\"1387\">\n<th class=\"last:pe-10\" data-start=\"1325\" data-end=\"1351\" data-col-size=\"sm\"><strong data-start=\"1327\" data-end=\"1350\">Timekeeping Process<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"1351\" data-end=\"1372\" data-col-size=\"md\"><strong data-start=\"1353\" data-end=\"1371\">TimeClock Plus Process<\/strong><\/th>\n<th class=\"last:pe-10\" data-start=\"1372\" data-end=\"1387\" data-col-size=\"lg\"><strong data-start=\"1374\" data-end=\"1385\">Workday Process<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody data-start=\"1402\" data-end=\"3338\">\n<tr data-start=\"1605\" data-end=\"1803\">\n<td data-start=\"1605\" data-end=\"1631\" data-col-size=\"sm\"><strong data-start=\"1607\" data-end=\"1630\">Supervisor Editing Worked Time<\/strong><\/td>\n<td data-col-size=\"md\" data-start=\"1631\" data-end=\"1707\">Supervisors can edit worked time <strong data-start=\"324\" data-end=\"366\">only for employees in their department<\/strong>.<\/td>\n<td data-col-size=\"lg\" data-start=\"1707\" data-end=\"1803\">\n<p dir=\"ltr\" role=\"presentation\">Supervisors can <strong data-start=\"386\" data-end=\"438\">edit worked time for an employee under both jobs<\/strong> when the employee has multiple jobs, even if the jobs are in different departments.<\/p>\n<p dir=\"ltr\" role=\"presentation\">This allows supervisors to <strong data-start=\"550\" data-end=\"619\">correct hours when a student clocks in or out under the wrong job<\/strong>.<\/p>\n<\/td>\n<\/tr>\n<tr data-start=\"2032\" data-end=\"2243\">\n<td data-start=\"2032\" data-end=\"2057\" data-col-size=\"sm\"><strong data-start=\"2034\" data-end=\"2056\">Student Sick Time<\/strong><\/td>\n<td data-start=\"2057\" data-end=\"2124\" data-col-size=\"md\">Students <strong data-start=\"178\" data-end=\"217\">could not enter their own sick time<\/strong> in TimeClock Plus.<\/td>\n<td data-col-size=\"lg\" data-start=\"2124\" data-end=\"2243\">Student sick time can be entered in Workday through <strong data-start=\"349\" data-end=\"367\">Manage Absence<\/strong>. <strong data-start=\"369\" data-end=\"465\">Students may enter the request themselves.<\/strong> The time off request will then follow the appropriate approval process.<\/td>\n<\/tr>\n<tr data-start=\"2032\" data-end=\"2243\">\n<td data-start=\"2032\" data-end=\"2057\" data-col-size=\"sm\"><strong data-start=\"2034\" data-end=\"2056\">Student Editing Time<\/strong><\/td>\n<td data-start=\"2057\" data-end=\"2124\" data-col-size=\"md\">Students could use the <strong data-start=\"314\" data-end=\"336\">Manage Timekeeping<\/strong> tool in TimeClock Plus to edit their time, including adding a missed clock-in or clock-out.<\/td>\n<td data-col-size=\"lg\" data-start=\"2124\" data-end=\"2243\">Students <strong data-start=\"440\" data-end=\"466\">cannot edit their time<\/strong> in Workday, including adding a missed clock-in or clock-out. If time is missed or needs correction, students can <strong data-start=\"580\" data-end=\"637\">add a comment during their next clock-in or clock-out<\/strong> explaining the missed time and noting the requested correction. The supervisor can then review and make the necessary correction.<\/td>\n<\/tr>\n<tr data-start=\"2244\" data-end=\"2463\">\n<td data-start=\"2244\" data-end=\"2281\" data-col-size=\"sm\"><strong data-start=\"2246\" data-end=\"2280\">Missed Time \/ Prior Pay Period<\/strong><\/td>\n<td data-col-size=\"md\" data-start=\"2281\" data-end=\"2347\"><strong data-start=\"237\" data-end=\"267\">Online Timesheet Correction Request<\/strong>\u00a0were used to report missed time from a prior pay period.<\/td>\n<td data-col-size=\"lg\" data-start=\"2347\" data-end=\"2463\"><strong>Online Timesheet correction Requests have been retired<\/strong>. Supervisors use <strong data-start=\"2415\" data-end=\"2440\">Enter Time for Worker<\/strong> to add missed hours to the appropriate day worked.<\/p>\n<p>If a student missed reporting a day from a prior pay period, the supervisor can enter the missed hours directly on the date the student worked. <strong data-start=\"614\" data-end=\"705\">Payroll will capture these unpaid hours when the retroactive process is run in Workday.<\/strong><\/td>\n<\/tr>\n<tr data-start=\"2697\" data-end=\"2933\">\n<td data-start=\"2697\" data-end=\"2739\" data-col-size=\"sm\"><strong data-start=\"2699\" data-end=\"2738\">Supervisor Correction Notifications<\/strong><\/td>\n<td data-start=\"2739\" data-end=\"2803\" data-col-size=\"md\">Supervisors received <strong data-start=\"298\" data-end=\"347\">automated email notifications for long shifts<\/strong>, along with <strong data-start=\"360\" data-end=\"399\">manual email reminders from Payroll<\/strong> when time corrections needed attention. Supervisors also reviewed <strong data-start=\"466\" data-end=\"527\">their department\u2019s time on their TimeClock Plus dashboard<\/strong> to identify and review corrections or adjustments.<\/td>\n<td data-col-size=\"lg\" data-start=\"2803\" data-end=\"2933\">Supervisors can review <strong data-start=\"557\" data-end=\"623\">their department\u2019s time through the Time &amp; Absence Manager Hub<\/strong> and identify <strong data-start=\"637\" data-end=\"691\">time corrections or adjustments noted by employees<\/strong> by reviewing employee comments in the <strong data-start=\"730\" data-end=\"804\">MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report<\/strong>.<\/td>\n<\/tr>\n<tr data-start=\"2934\" data-end=\"3137\">\n<td data-start=\"2934\" data-end=\"2970\" data-col-size=\"sm\"><strong data-start=\"2936\" data-end=\"2969\">Supervisor Approval Reminders<\/strong><\/td>\n<td data-start=\"2970\" data-end=\"3028\" data-col-size=\"md\">Supervisors received <strong data-start=\"313\" data-end=\"382\">automated email reminders and manual email reminders from Payroll<\/strong> to review and approve employee time.<\/td>\n<td data-col-size=\"lg\" data-start=\"3028\" data-end=\"3137\">Supervisors receive <strong data-start=\"442\" data-end=\"474\">weekly Workday notifications<\/strong> reminding them to review and approve submitted time.<\/p>\n<p><strong data-start=\"528\" data-end=\"716\">The weekly notification does not mean supervisors are required to approve time weekly; it is a best-practice recommendation from Workday to regularly review and approve submitted time.<\/strong><\/td>\n<\/tr>\n<tr data-start=\"3138\" data-end=\"3338\">\n<td data-start=\"3138\" data-end=\"3161\" data-col-size=\"sm\"><strong data-start=\"3140\" data-end=\"3160\">Retroactive Time<\/strong><\/td>\n<td data-start=\"3161\" data-end=\"3244\" data-col-size=\"md\">Prior-period corrections were submitted through the <strong data-start=\"371\" data-end=\"418\">Online Timesheet Correction Request process<\/strong> and manually processed by <strong data-start=\"445\" data-end=\"456\">Payroll<\/strong>.<\/td>\n<td data-col-size=\"lg\" data-start=\"3244\" data-end=\"3338\"><strong data-start=\"316\" data-end=\"368\">Timesheet Correction requests have been retired.<\/strong> Supervisors enter missed prior-period hours in <strong>Workday<\/strong>, and Payroll captures the unpaid hours through the <strong data-start=\"475\" data-end=\"498\">retroactive process<\/strong>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Moving from TimeClock Plus to Workday<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<div class=\"colorblock-heading-1\">\n<p>Learn how common timekeeping tasks have changed from TimeClock Plus to Workday, what processes remain similar, and what you need to know when using Workday.<\/p>\n<p><strong>Understanding your Timekeeping History and Where to <\/strong><strong>Find Your Information<\/strong><\/p>\n<p>With the transition from <strong>TimeClock Plus to Workday<\/strong>, the way you enter, review, and manage time has changed. However, some timekeeping practices remain the same.This section provides information about <strong>your timekeeping history<\/strong>, where to find information in Workday, and how common timekeeping processes have changed.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>What Stayed the Same<\/h4>\n<ol>\n<li><strong>Multiple Jobs<\/strong>\n<ul>\n<li><strong>Primary job will always be listed first<\/strong> when clocking in\/out \u2013 if the employee has more than one job.<\/li>\n<li>To access the other jobs, use the <strong>drop-down menu <\/strong>to select the job\u00a0when clocking in\/out.<\/li>\n<li>If the job you are working is not listed, or you do not see a drop-down menu and the employee has more than one job on campus contact:\n<ul>\n<li><strong>Student employees<\/strong>: contact at Student Employment at <a class=\"email\" href=\"http:\/\/mailto:studentemployment@macalester.edu\">studentemployment@macalester.edu<\/a><\/li>\n<li><strong>Staff employees<\/strong>: contact at Human Resources at <a class=\"email\" href=\"http:\/\/mailto:hr@macalester.edu\">hr@macalester.edu<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>Supervisor Access<\/strong><\/p>\n<ul>\n<li>Supervisors can still view <strong>all hours clocked in and out by an employee<\/strong>, even when the job is not one that they directly supervise.<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>15-Minute Rounding<\/strong><\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li class=\"isSelectedEnd\">All worked time continues to round to the <strong>nearest 15 minutes<\/strong>:\n<ul>\n<li><strong>0\u20137 minutes:<\/strong> Rounds down<\/li>\n<li><strong>8\u201315 minutes:<\/strong> Rounds up<\/li>\n<\/ul>\n<\/li>\n<li><strong>Example:<\/strong>\n<ul>\n<li>If employee clocks in at <strong>6:07 p.m.<\/strong> \u2192 their shift rounds down to <strong>6:00 p.m.<\/strong><\/li>\n<li>If employee clock in at <strong>6:08 p.m.<\/strong> \u2192 their shift rounds up to <strong>6:15 p.m.<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h4>What Changed in Workday &#8211; Funtional Improvements<\/h4>\n<ol>\n<li><strong>Employees can submit their own sick time<\/strong>\n<ul>\n<li>Employees can access the <strong>Manage Absence<\/strong> task to enter their own sick time.<\/li>\n<li>Once submitted, the time is routed to the employee&#8217;s <strong>supervisor for approval<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>Supervisors can edit their employees&#8217; worked time<\/strong><\/p>\n<ul>\n<li>Supervisors can now edit their employees\u2019 worked time, <strong>even if the shift is for hours worked under a job they don\u2019t supervise<\/strong>.<\/li>\n<li>This allows supervisors to correct hours when an employee clocks in\/out under the wrong job.\n<ul>\n<li><strong>Important:<\/strong> Similar to Time Clock Plus, supervisors can only approve time for jobs where they are the designated supervisor.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>Weekly Supervisor Approval Notifications<\/strong><\/p>\n<ul>\n<li>Supervisors will receive<strong> weekly notifications<\/strong> reminding them to approve submitted time.\n<ul>\n<li><strong>Important: <\/strong>Receiving a weekly notification does <strong>not <\/strong>mean supervisors are required to approve time weekly. The weekly notification is a <strong>best-practice recommendation from Workday.<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>Online Timesheet Correction Request have been retired.<\/strong><\/p>\n<ul>\n<li>The previous <strong>online <\/strong><strong>timesheet correction request<\/strong>\u00a0are no longer used.<\/li>\n<li>If an employee misses a day\/hours from a <strong>prior pay period<\/strong>, the supervisor can use the <strong>Enter Time for Worker task<\/strong> to add the missed hours to the date the employee worked.<\/li>\n<li>Payroll will capture unpaid prior-period hours through the <strong>retroactive process in Workday<\/strong>, and the appropriate payment will be included in a future payroll.<\/li>\n<\/ul>\n<\/li>\n<li>\n<hr \/>\n<p><strong>Employees cannot edit any of their time<\/strong><\/p>\n<ul>\n<li>Employees cannot edit their time entries, regardless if it is for a missed clock in\/out entry.<\/li>\n<li>If an employee realizes they missed a clock-in\/out entry:\n<ul>\n<li>Employees can enter a <strong>comment on the next clock in\/out<\/strong> explaining\u00a0 the missed shift and the correction required.<\/li>\n<li>Supervisors have access to these comments for review with the <strong>MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report.<\/strong><\/li>\n<li>The supervisor can then make the necessary correction to the employee\u2019s worked time.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">MacDaily Workday Posts<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h3>Weekly PAP Hours on Students Timesheet<\/h3>\n<p><em><strong>MacDaily posted October 1 &amp; October 5, 2026<\/strong><\/em><\/p>\n<p>A supervisor may notice a box appear on a student\u2019s timesheet on the first day of the week. The box will say something like <strong>\u201cWeekly PAP Hours \u2013 Include in OT\u201d<\/strong> and will list the applicable job and number of hours.<\/p>\n<p>This applies to students who receive a stipend or other payment for which they do not need to clock in or out. These payments have an associated number of expected hours worked. We need to include those hours along with the hours the student clocks in\/out in order to:<\/p>\n<ul>\n<li>Accurately calculate any potential overtime.<\/li>\n<li>Ensure sick time is accrued correctly on the stipend payment.<\/li>\n<\/ul>\n<p>The box is simply there to make the supervisor aware of these additional hours so they are included when reviewing the student\u2019s total hours for the week. Please note that the Weekly PAP Hours are not being paid out, it is just being used for potential overtime and sick time accruals.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3>How to Review and Approve Time<\/h3>\n<p><strong><em data-start=\"182\" data-end=\"206\">MacDaily post August 31 &amp; September 4, 2026<\/em><\/strong><\/p>\n<p><strong>Review it, fix it, approve it \u2014 three steps to getting time right before payroll.<\/strong><\/p>\n<p class=\"isSelectedEnd\">Before approving employee time, supervisors can use the following <strong>Workday reports<\/strong> and <strong>tasks<\/strong> to review time worked and <strong>identify any issues that may need to be corrected<\/strong>.<\/p>\n<ol start=\"1\" data-spread=\"true\">\n<li><strong>Run Unmatched Time Clock Events<\/strong>\n<ul data-spread=\"false\">\n<li>Use this report to identify <strong>missed punches or unmatched shifts<\/strong> that may need to be reviewed before approving time.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run MAC Clock In\/Clock Out Exceptions Report \u2013 Manager&#8217;s Exception Report<\/strong>\n<ul data-spread=\"false\">\n<li>Use this report to <strong>identify shifts<\/strong> where an employee has entered a <strong>comment<\/strong>.<\/li>\n<li>Comments typically indicate that the employee is requesting a <strong>time adjustment or correction<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Enter Time for Worker<\/strong>\n<ul data-spread=\"false\">\n<li>Use this task to <strong>add or edit an employee&#8217;s time<\/strong> when a correction is needed.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Edit and Approve Time<\/strong>\n<ul data-spread=\"false\">\n<li>Use this task to <strong>review and approve employee time worked<\/strong>.<\/li>\n<li>You can also use <strong>Edit and Approve Time<\/strong> to make corrections to an employee&#8217;s time before approving it.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><strong>Tip:<\/strong> Review any unmatched time events and employee comments before approving time to help ensure employees are paid accurately.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3 class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"gaoxht\" data-start=\"148\" data-end=\"181\">New Payroll Report &#8211; Workday Time Tracking Comments<\/h3>\n<p data-start=\"182\" data-end=\"206\"><strong><em data-start=\"182\" data-end=\"206\">MacDaily post August 20 &amp; 24, 2026<\/em><\/strong><\/p>\n<p>Payroll has created a new report that <strong>managers can run<\/strong>\u00a0<strong>ad hoc<\/strong>\u00a0to view comments entered by employees when submitting their time.<\/p>\n<p><strong data-start=\"470\" data-end=\"503\">What is this report used for?<\/strong><br data-start=\"503\" data-end=\"506\" \/>Supervisors can use this report to review employee comments associated with time entries. These comments can help identify <strong>missed clock-ins\/outs or other timekeeping corrections<\/strong> that may require supervisor action.<\/p>\n<p>Employees typically enter comments when they need a\u00a0<strong>time adjustment<\/strong>\u00a0<strong>made by their manager<\/strong>. Previously, the only way to view these comments was to review each employee\u2019s individual time entries.<\/p>\n<p><strong>The new report provides a more efficient way to review these comments in one place.<\/strong><\/p>\n<p>Report Name: <strong>MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report<\/strong>.<\/p>\n<p><strong>How to Access the Report<\/strong><\/p>\n<p>To access the report:<\/p>\n<ol>\n<li>Log in to <a href=\"http:\/\/workday.macalester.edu\/\">Workday<\/a><\/li>\n<li>In the <strong>search bar, enter:<\/strong>\n<ul>\n<li><strong>MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Select the report from the search results.<\/li>\n<li>Run the report to review employee timekeeping comments and exceptions.<\/li>\n<\/ol>\n<p><strong data-start=\"723\" data-end=\"744\">Helpful Reminder:<\/strong><\/p>\n<ul>\n<li>Employees <strong>cannot edit their own time entries<\/strong>.<\/li>\n<li>If an employee misses a clock-in or clock-out, they can add a<strong> comment to their next clock-in\/out<\/strong> explaining the correction needed.<\/li>\n<\/ul>\n<p>Supervisors can review these comments using the <strong>MAC Clock In\/Clock Out Exceptions Report \u2013 Manager\u2019s Exceptions Report.<\/strong><\/p>\n<p><strong><em>Questions? <\/em><\/strong><\/p>\n<p>Please contact Payroll at <a href=\"mailto:payroll@macalester.edu\">payroll@macalester.edu<\/a>.<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3 class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"gaoxht\" data-start=\"148\" data-end=\"181\">Pay Stub Notifications Update<\/h3>\n<p data-start=\"182\" data-end=\"206\"><strong><em data-start=\"182\" data-end=\"206\">MacDaily post August 11, 2026<\/em><\/strong><\/p>\n<p data-start=\"182\" data-end=\"206\"><strong>Your pay stub notification is moving from email to Workday.<\/strong><\/p>\n<p data-start=\"208\" data-end=\"228\"><strong data-start=\"208\" data-end=\"228\">What\u2019s changing?<\/strong><\/p>\n<ul>\n<li data-start=\"230\" data-end=\"304\">Emails will no longer be sent when a new pay stub is available for review.<\/li>\n<li data-start=\"306\" data-end=\"436\">Instead, you will receive a <strong data-start=\"334\" data-end=\"402\">notification on the Workday home page under \u201cTimely Suggestions\u201d<\/strong> when a new pay stub is available.<\/li>\n<\/ul>\n<p data-start=\"438\" data-end=\"566\"><strong data-start=\"438\" data-end=\"454\">Helpful Tip:<\/strong> Check <strong data-start=\"461\" data-end=\"483\">Timely Suggestions<\/strong> on your Workday home page regularly so you don&#8217;t miss a new pay stub notification<\/p>\n<\/div>\n<div class=\"colorblock-heading-1\">\n<h3 class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"gaoxht\" data-start=\"148\" data-end=\"181\">Time Entry for Employees Who Clock In\/Out<\/h3>\n<p data-start=\"182\" data-end=\"206\"><strong><em data-start=\"182\" data-end=\"206\">MacDaily post July 22, 2026<\/em><\/strong><\/p>\n<p data-start=\"182\" data-end=\"206\"><strong>Know when your clocked time is automatically submitted and what you need to do.<\/strong><\/p>\n<ul>\n<li data-start=\"281\" data-end=\"430\"><strong data-start=\"281\" data-end=\"297\">Helpful Tip:<\/strong> If you record your time by <strong data-start=\"325\" data-end=\"359\">clocking in and out in Workday<\/strong>, you do <strong data-start=\"368\" data-end=\"375\">not<\/strong> need to manually submit your hours to your supervisor.<\/li>\n<li data-start=\"432\" data-end=\"607\">Payroll has a scheduled process that runs <strong data-start=\"474\" data-end=\"503\">every Sunday at 8:00 a.m.<\/strong> to automatically submit eligible, completed clock-in\/out time entries from the <strong data-start=\"583\" data-end=\"606\">previous seven days<\/strong>.<\/li>\n<li data-start=\"609\" data-end=\"711\">Your eligible time entries will automatically be submitted to your supervisor for review and approval.<\/li>\n<\/ul>\n<p data-start=\"713\" data-end=\"821\"><strong data-start=\"713\" data-end=\"727\">Important:<\/strong> Make sure your clock-in\/out entries are complete and accurate before the Sunday process runs.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Helpful Workday Reminders<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Keep these helpful tips in mind to stay on track with your time, pay, and everyday Workday tasks.<\/h4>\n<p>Quick reminders to help you complete common Workday tasks accurately and avoid common timekeeping issues.<\/p>\n<ul>\n<li>Employees <strong>cannot edit their own time entries<\/strong>. If you miss a clock-in or clock-out, you can add a<strong>\u00a0comment to their next clock-in\/out<\/strong>\u00a0explaining the correction needed.<\/li>\n<li>Check <strong data-start=\"369\" data-end=\"391\">Timely Suggestions<\/strong> on your Workday home page regularly so you don\u2019t miss a <strong data-start=\"448\" data-end=\"477\">new pay stub notification<\/strong>.<\/li>\n<li data-section-id=\"1ifod3f\" data-start=\"835\" data-end=\"1031\">If you have <strong data-start=\"849\" data-end=\"866\">multiple jobs<\/strong>, make sure you select the <strong data-start=\"893\" data-end=\"908\">correct job<\/strong> when clocking in or out. Your primary job will appear first; use the <strong data-start=\"978\" data-end=\"996\">drop-down menu<\/strong> to select another job when needed.<\/li>\n<li data-section-id=\"olbvxa\" data-start=\"1032\" data-end=\"1187\">If you <strong data-start=\"1041\" data-end=\"1086\">cannot find the job you are working under<\/strong> when clocking in or out, please reach out to <strong data-start=\"312\" data-end=\"396\"><a class=\"email\" href=\"http:\/\/mailto:hr@macalaster.edu\">Human Resources<\/a><\/strong>\u00a0for assistance with your job setup.<\/li>\n<li data-section-id=\"1lmsrq1\" data-start=\"1188\" data-end=\"1290\">Before submitting <strong data-start=\"1208\" data-end=\"1220\">time off<\/strong>, review the <strong data-start=\"1233\" data-end=\"1252\">dates and hours<\/strong> to make sure the request is accurate.<\/li>\n<li data-section-id=\"1svpnar\" data-start=\"1291\" data-end=\"1409\">Review your <strong data-start=\"1305\" data-end=\"1330\">Workday notifications<\/strong> regularly for important information and tasks that may require your attention.<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Helpful Tips for New Supervisors<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>New to supervising employees in Workday?<\/h4>\n<p><strong>Use these quick tips to help you navigate common timekeeping and approval responsibilities.<\/strong><\/p>\n<ol>\n<li><strong>Know Your Responsibilities<\/strong>\n<ul>\n<li>As a supervisor, you may be responsible for reviewing and approving:\n<ul>\n<li>Employee <strong data-start=\"490\" data-end=\"505\">worked time<\/strong><\/li>\n<li><strong data-start=\"508\" data-end=\"529\">Time off requests<\/strong><\/li>\n<li>Other timekeeping items routed to your Workday inbox<\/li>\n<li>Make sure you regularly check <strong data-start=\"616\" data-end=\"628\">My Tasks<\/strong> so you do not miss items requiring your action.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Review Time Before Approving<\/strong>\n<ul>\n<li>Before approving employee time, review the:\n<ul>\n<li>Dates worked<\/li>\n<li>Clock-in and clock-out times<\/li>\n<li>Total hours<\/li>\n<li>Job\/position<\/li>\n<li>Comments or exceptions<\/li>\n<li>If something does not look correct, <strong data-start=\"897\" data-end=\"924\">do not approve the time<\/strong> until the issue has been addressed.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>You Can Edit Worked Time<\/strong>\n<ul>\n<li>Supervisors can edit an employee&#8217;s worked time when a correction is needed, including when an employee accidentally clocks in or out under the wrong job.<\/li>\n<li><strong data-start=\"1150\" data-end=\"1164\">Important:<\/strong> You may be able to edit time for a job you do not supervise, but you can only <strong data-start=\"1243\" data-end=\"1308\">approve time for jobs where you are the designated supervisor<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Employees Cannot Edit Their Own Time<\/strong>\n<ul>\n<li>Employees cannot directly edit their time entries.<\/li>\n<li>If an employee misses a clock-in or clock-out, they can add a <strong data-start=\"1470\" data-end=\"1508\">comment to their next clock-in\/out<\/strong> explaining what happened and what correction is needed.<\/li>\n<li>Supervisors can review these comments using the <strong data-start=\"1614\" data-end=\"1688\">MAC Clock In\/Clock Out Exceptions Report \u2013 Manager&#8217;s Exceptions Report.<\/strong><\/li>\n<li>Supervisors can use the information in the report to <strong data-start=\"361\" data-end=\"442\">identify and make the necessary corrections to the employee\u2019s time in Workday<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Watch for Time Off Requests<\/strong>\n<ul>\n<li>Review time off requests in <strong data-start=\"1755\" data-end=\"1767\">My Tasks<\/strong> and take the appropriate action:\n<ul>\n<li><strong data-start=\"1804\" data-end=\"1815\">Approve<\/strong> \u2013 The request is correct.<\/li>\n<li><strong data-start=\"1844\" data-end=\"1857\">Send Back<\/strong> \u2013 Use this when the employee needs to make a correction.<\/li>\n<li><strong data-start=\"1917\" data-end=\"1925\">Deny<\/strong> \u2013 Use when the request should not be approved.<\/li>\n<\/ul>\n<\/li>\n<li><strong data-start=\"1974\" data-end=\"1990\">Helpful Tip:<\/strong> If information needs to be corrected, <strong data-start=\"2029\" data-end=\"2042\">Send Back<\/strong> is generally preferable to denying the request.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Remember That Weekly Notifications Are Reminders<\/strong>\n<ul>\n<li>Workday may send supervisors <strong data-start=\"2178\" data-end=\"2202\">weekly notifications<\/strong> reminding them to review and approve submitted time.<\/li>\n<li>This does <strong data-start=\"2267\" data-end=\"2274\">not<\/strong> mean you are required to approve time once a week. The notification is a Workday best-practice reminder.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Check the Employee&#8217;s Job<\/strong>\n<ul>\n<li>If an employee has multiple jobs, make sure you are reviewing and approving time for the <strong data-start=\"2503\" data-end=\"2527\">correct position\/job<\/strong>.<\/li>\n<li>If an employee cannot find the job they are working under when clocking in\/out, <strong data-start=\"312\" data-end=\"396\">please reach out to <a href=\"http:\/\/mailto:hr@macalaster.edu\">Human Resources<\/a> for assistance with the employee\u2019s job setup.<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>Prior-Period Missed Time<\/strong>\n<ul>\n<li>If an employee reports that they missed hours from a previous pay period, supervisors can use <strong data-start=\"2800\" data-end=\"2825\">Enter Time for Worker<\/strong> to add the missed hours to the date the employee actually worked.<\/li>\n<li><strong data-start=\"2893\" data-end=\"2943\">Timesheet correction forms are no longer used.<\/strong><\/li>\n<li>Payroll will capture eligible unpaid prior-period hours through the <strong data-start=\"3013\" data-end=\"3044\">Workday retroactive process<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Use Comments When Helpful<\/strong>\n<ul>\n<li>When making a correction or reviewing an unusual time entry, adding a <strong data-start=\"3151\" data-end=\"3162\">comment<\/strong> can provide helpful documentation about why the change was made.<\/li>\n<li>This can make it easier for Payroll or another supervisor to understand the correction if questions arise later.<\/li>\n<\/ul>\n<\/li>\n<li><strong>When in Doubt, Don&#8217;t Approve Yet<\/strong>\n<ul>\n<li>If something doesn&#8217;t look right, <strong data-start=\"3418\" data-end=\"3444\">pause before approving<\/strong>.<\/li>\n<li>Contact the employee to clarify the issue or contact <a href=\"http:\/\/mailto:payroll@macalester.edu\">Payroll<\/a> if you are unsure how to handle the situation. Once time has been approved and processed, corrections may require additional Payroll review.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-6\"\n\t                        id=\"accordion-group-heading-button-6\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Troubleshooting<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-6\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<h4>Having trouble in Workday? Start here for quick solutions to common timekeeping and payroll issues.<\/h4>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><span role=\"text\"><strong data-start=\"393\" data-end=\"433\">I Forgot to Clock In or Clock Out<\/strong><\/span>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Employees <strong data-start=\"445\" data-end=\"483\">cannot edit their own time entries<\/strong>.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If you miss a clock-in or clock-out:\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Add a <strong data-start=\"532\" data-end=\"569\">comment to your next clock-in\/out<\/strong> explaining the missed entry and the correction needed.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Your supervisor can review the comment and make the necessary correction in Workday.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><span role=\"text\"><strong data-start=\"717\" data-end=\"767\">I Can&#8217;t Find My Job When Clocking In or Out<\/strong><\/span>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If you have multiple jobs, your <strong data-start=\"801\" data-end=\"834\">primary job will appear first<\/strong>.\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Use the <strong data-start=\"847\" data-end=\"865\">drop-down menu<\/strong> to select the other job you are working.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Make sure you select the <strong data-start=\"934\" data-end=\"949\">correct job<\/strong> before clocking in or out.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If the correct job is not available, please contact <strong data-start=\"1031\" data-end=\"1050\">Human Resources<\/strong> for assistance with your job setup.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><strong data-start=\"1092\" data-end=\"1131\">I Clocked In Under the Wrong Job<\/strong>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If you accidentally clocked in or out under the wrong job:\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Add a <strong data-start=\"1201\" data-end=\"1212\">comment<\/strong> explaining the issue.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Contact your supervisor.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Your supervisor can review and <strong data-start=\"1295\" data-end=\"1333\">correct the worked time in Workday<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><strong data-start=\"1340\" data-end=\"1385\">My Time Off Request Doesn&#8217;t Look Right<\/strong>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If your time off request is missing, incorrect, or has not been approved:\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Check the <strong data-start=\"1474\" data-end=\"1486\">Requests<\/strong> section under Manage Absence.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Review the <strong data-start=\"1530\" data-end=\"1564\">date, hours, and time-off type<\/strong>.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Check <strong data-start=\"1574\" data-end=\"1586\">My Tasks<\/strong> or your Workday notifications for the status of the request.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If the request was sent back, review the comments and make the necessary changes before resubmitting.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><strong data-start=\"1757\" data-end=\"1789\">My Pay Stub Isn&#8217;t Showing<\/strong>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If you are expecting a new pay stub:\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Check <strong data-start=\"1837\" data-end=\"1859\">Timely Suggestions<\/strong> on your Workday home page.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">New pay stub notifications are no longer sent by email.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Make sure you are looking for the correct <strong data-start=\"1989\" data-end=\"2001\">pay date<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\"><strong data-start=\"2008\" data-end=\"2062\">I Have Missing Hours From a Previous Pay Period<\/strong>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">If you worked hours that were not entered or paid:\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Contact your <strong data-start=\"2131\" data-end=\"2145\">supervisor<\/strong>.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Your supervisor can enter the missed hours in Workday using <strong data-start=\"2209\" data-end=\"2234\">Enter Time for Worker<\/strong>.<\/li>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"114o4hk\" data-start=\"389\" data-end=\"433\">Payroll will capture eligible unpaid prior-period hours through the <strong data-start=\"2306\" data-end=\"2340\">retroactive process in Workday<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-start=\"2343\" data-end=\"2393\"><strong data-start=\"2343\" data-end=\"2393\">Timesheet correction forms are no longer used.<\/strong><\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n<accordion-container\n    tag=\"section\"\n    class=\"accordion-group block-container\"\n    >\t\n\t<div class=\"accordion-group__outer\">\n\t    \t        <h2 class=\"accordion-group__heading\">Frequently Asked Questions &#8211; Workday <\/h2>\n\t    \t    <ul class=\"accordion-group__list\">\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-1\"\n\t                        id=\"accordion-group-heading-button-1\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Can I edit my own time entry if I foget to clock in and out?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-1\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li>No. Employees <strong data-start=\"383\" data-end=\"421\">cannot edit their own time entries<\/strong>. If you miss a clock-in or clock-out, add a <strong data-start=\"466\" data-end=\"503\">comment to your next clock-in\/out<\/strong> explaining the correction needed. Your supervisor can review the comment and make the necessary correction in Workday.<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-2\"\n\t                        id=\"accordion-group-heading-button-2\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">What if I have more then one job?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-2\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"672\" data-end=\"804\">Your <strong data-start=\"677\" data-end=\"710\">primary job will appear first<\/strong> when you clock in or out. Use the <strong data-start=\"745\" data-end=\"763\">drop-down menu<\/strong> to select the other job you are working.<\/li>\n<li data-start=\"806\" data-end=\"913\">If the correct job is not available, please contact <strong data-start=\"312\" data-end=\"396\"><a href=\"http:\/\/mailto:hr@macalaster.edu\">Human Resources<\/a><\/strong>\u00a0for assistance with your job setup.<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-3\"\n\t                        id=\"accordion-group-heading-button-3\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How do I correct a shift that was entered under the wrong position?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-3\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p>If an employee has multiple positions and a shift was entered under the incorrect position, the supervisor can <strong data-start=\"659\" data-end=\"727\">reallocate the shift to the correct position directly in Workday<\/strong>.<\/p>\n<ol data-start=\"730\" data-end=\"1329\">\n<li data-section-id=\"1ji8bg1\" data-start=\"730\" data-end=\"776\">Go to the <strong data-start=\"743\" data-end=\"775\">Time and Absence Manager Hub<\/strong><\/li>\n<li data-section-id=\"158pfcf\" data-start=\"777\" data-end=\"813\">Select <strong data-start=\"787\" data-end=\"812\">Enter Time for Worker<\/strong><\/li>\n<li data-section-id=\"8h5cmz\" data-start=\"814\" data-end=\"852\">Search for and <strong>select the employee<\/strong><\/li>\n<li data-section-id=\"bog979\" data-start=\"853\" data-end=\"932\">Select the <strong>date of the shift<\/strong> that was <strong>recorded under the incorrect position<\/strong><\/li>\n<li data-section-id=\"1km262z\" data-start=\"933\" data-end=\"985\">Locate the <strong>time entry that needs to be corrected<\/strong><\/li>\n<li data-section-id=\"yrpg10\" data-start=\"986\" data-end=\"1024\">Select <strong data-start=\"996\" data-end=\"1004\">Edit<\/strong> for the time entry<\/li>\n<li data-section-id=\"19q99f9\" data-start=\"1025\" data-end=\"1099\">Update the <strong data-start=\"1039\" data-end=\"1051\">Position<\/strong> to the correct position for the work performed<\/li>\n<li data-section-id=\"k4w8it\" data-start=\"1100\" data-end=\"1186\">Review the entry to make sure the correct <strong data-start=\"1145\" data-end=\"1174\">position, date, and hours<\/strong> are listed<\/li>\n<li data-section-id=\"icsqka\" data-start=\"1187\" data-end=\"1236\">Click <strong data-start=\"1196\" data-end=\"1202\">OK<\/strong> or <strong data-start=\"1206\" data-end=\"1216\">Submit<\/strong> to save the change<\/li>\n<li data-section-id=\"1r5bcrw\" data-start=\"1237\" data-end=\"1329\">Once the shift has been updated, proceed with the normal <strong data-start=\"1298\" data-end=\"1320\">submit and approve<\/strong> process<\/li>\n<\/ol>\n<p class=\"\" data-start=\"1331\" data-end=\"1515\"><strong data-start=\"1331\" data-end=\"1352\">Helpful reminder:<\/strong> Make sure the position selected matches the position under which the employee performed the work. This helps ensure the hours are charged to the correct position<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-4\"\n\t                        id=\"accordion-group-heading-button-4\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Do I need to submit my time if I clock in and out?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-4\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"980\" data-end=\"1152\">No. If you record your time by clocking in and out, Payroll has a scheduled process that automatically submits eligible completed time entries from the previous seven days.<\/li>\n<li data-start=\"1154\" data-end=\"1209\">Your supervisor will then review and approve your time.<\/li>\n<\/ul><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-5\"\n\t                        id=\"accordion-group-heading-button-5\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Can my supervisor edit my time?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-5\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><p>&nbsp;<\/p>\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"1257\" data-end=\"1397\">Yes. Supervisors can <strong data-start=\"1278\" data-end=\"1312\">edit an employee\u2019s worked time<\/strong> when a correction is needed, including correcting time recorded under the wrong job.<\/li>\n<li data-start=\"1399\" data-end=\"1496\">However, supervisors can only <strong data-start=\"1429\" data-end=\"1495\">approve time for jobs where they are the designated supervisor<\/strong>.<\/li>\n<\/ul><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-6\"\n\t                        id=\"accordion-group-heading-button-6\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How Do I Enter Holiday Hours in Workday?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-6\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p class=\"isSelectedEnd\">Holiday hours should be entered through the <strong>Absence<\/strong> module in Workday, not on the employee timesheet.<\/p>\n<ol start=\"1\" data-spread=\"false\">\n<li>Go to <strong>Workday<\/strong> and select <strong>Absence<\/strong><\/li>\n<li>Select <strong>Request Absence<\/strong><\/li>\n<li>Select the <strong>holiday date<\/strong> on the calendar and click <strong>Continue<\/strong><\/li>\n<li>Under <strong>Type of Absence<\/strong>:\n<ul data-spread=\"false\">\n<li>Select <strong>Time Off<\/strong><\/li>\n<li>Select <strong>Holiday Paid<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Enter the <strong>number of holiday hours<\/strong> based on the employee\u2019s FTE and regular work schedule<\/li>\n<li>Review the <strong>date, absence type, and hours<\/strong> to make sure everything is correct<\/li>\n<li>Click <strong>Submit<\/strong><\/li>\n<li>The request will route to the employee\u2019s supervisor for approval. Once approved, the holiday will show as <strong>green<\/strong> on the calendar<\/li>\n<\/ol>\n<p><strong>Reminder:<\/strong> Holiday hours should reflect the employee\u2019s normal scheduled hours for the holiday. For a full-time employee, this may be <strong>7.75 hours<\/strong>, depending on the employee\u2019s FTE and regular work schedule.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-7\"\n\t                        id=\"accordion-group-heading-button-7\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How do I submit sick Time?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-7\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"1539\" data-end=\"1618\">Employees can submit their own sick time through <strong data-start=\"1588\" data-end=\"1606\">Manage Absence<\/strong> in Workday.<\/li>\n<li data-start=\"1620\" data-end=\"1715\">Once submitted, the sick time request will be routed to the employee\u2019s supervisor for approval.<\/li>\n<\/ul>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-8\"\n\t                        id=\"accordion-group-heading-button-8\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">How to Enter Sick Time on Behalf of an Employee as a Supervisor?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-8\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><div class=\"colorblock-heading-1\">\n<p class=\"isSelectedEnd\">You can enter sick time on an employee\u2019s behalf through the <strong>Absence<\/strong> module in Workday.<\/p>\n<ol start=\"1\" data-spread=\"false\">\n<li>Go to <strong>Workday<\/strong> and select <strong>Absence<\/strong>.<\/li>\n<li>Select <strong>Request Absence<\/strong>.<\/li>\n<li>Select the <strong>employee<\/strong> you are entering the sick time for.<\/li>\n<li>Select the <strong>date<\/strong> the employee was out sick.<\/li>\n<li>Click <strong>Continue<\/strong>.<\/li>\n<li>Under <strong>Type of Absence<\/strong>, select <strong>Time Off<\/strong>.<\/li>\n<li>Select the appropriate <strong>Sick Time<\/strong> option.<\/li>\n<li>Enter the <strong>number of hours<\/strong> the employee was out sick.<\/li>\n<li>Review the <strong>date, absence type, and hours<\/strong> to make sure everything is correct.<\/li>\n<li>Click <strong>Submit<\/strong>.<\/li>\n<\/ol>\n<p>After Submitting:<\/p>\n<ul>\n<li class=\"isSelectedEnd\">Once the sick time has been submitted, you will also need to <strong>approve the absence<\/strong> through your Workday approval tasks.<\/li>\n<\/ul>\n<p><strong>Reminder:<\/strong> Be sure to enter the hours based on the employee\u2019s actual schedule for the date they were out.<\/p>\n<\/div><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-9\"\n\t                        id=\"accordion-group-heading-button-9\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Can I change a vacation request?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-9\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"1791\" data-end=\"1850\">Yes. An approved vacation request can be edited in Workday.<\/li>\n<li data-start=\"1852\" data-end=\"2055\">If multiple days were submitted as <strong data-start=\"1887\" data-end=\"1902\">one request<\/strong>, Workday may treat the entire group of dates as one absence record. Editing part of the request may cause the request to return to the approval process.<\/li>\n<li data-start=\"2057\" data-end=\"2172\">If the time has already been processed through Payroll, the change may also result in a <strong data-start=\"2145\" data-end=\"2171\">retroactive adjustment<\/strong>.<\/li>\n<\/ul><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-10\"\n\t                        id=\"accordion-group-heading-button-10\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">Where can I find my pay stub?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-10\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"2218\" data-end=\"2314\">New pay stub notifications are available under <strong data-start=\"2265\" data-end=\"2287\">Timely Suggestions<\/strong> on your Workday home page.<\/li>\n<li data-start=\"2316\" data-end=\"2371\"><strong data-start=\"2316\" data-end=\"2371\">Pay stub notifications are no longer sent by email.<\/strong><\/li>\n<\/ul><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t            <li class=\"accordion-group__list-item\">\n\t                <accordion-container-header\n\t                    tag=\"h3\"\n\t                    class=\"accordion-group__item-heading\"\n\t                >\n\t                    <accordion-container-header-button\n\t                        class=\"accordion-group__heading-button\"\n\t                        controls=\"accordion-group-11\"\n\t                        id=\"accordion-group-heading-button-11\"\n\t                    >\n\t                        <span class=\"accordion-group__button-text\">I entered my bank account in workday.\u00a0 Does that mean I have direct deposit?<\/span>\n\t                        <span class=\"accordion-group__icon-wrap\">\n\t                        \t<svg aria-hidden=\"true\" class=\"base-symbol accordion-group__button-icon\" viewbox=\"0 0 12 12\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-plus-small.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t                        <\/span>\n\t                    <\/accordion-container-header-button>\n\t                <\/accordion-container-header>\n\t                <accordion-container-panel\n\t                    id=\"accordion-group-11\"\n\t                    class=\"accordion-group__item-panel\"\n\t                >\n\t                    <div class=\"accordion-group__item-panel-inner\">\n\t                        <p><ul>\n<li class=\"PDq2pG_selectionAnchorContainer\" data-start=\"2463\" data-end=\"2564\">Not necessarily. Adding a bank account in Workday does <strong data-start=\"2518\" data-end=\"2563\">not automatically activate direct deposit<\/strong>.<\/li>\n<li data-start=\"2566\" data-end=\"2652\">You must also make sure the account is properly allocated under <strong data-start=\"2630\" data-end=\"2651\">Payment Elections<\/strong>.<\/li>\n<\/ul><\/p>\n\t                    <\/div>\n\t                <\/accordion-container-panel>\n\t            <\/li>\n\t        \t    <\/ul>\n\t<\/div>\n<\/accordion-container>\n\n\n\n<ul class=\"wp-block-list\"><\/ul>","protected":false},"excerpt":{"rendered":"<p>Workday Quick Tips, Tricks, Troubleshooting &amp; FAQs Your one-stop resource for Workday guidance, helpful tips, and frequently asked questions. Use this page to find helpful Workday tips, quick answers, step-by-step instructions, and resources to help you navigate common Workday tasks and processes. Got Questions? We Got Answers! Review the Tips, Tricks, Troubleshooting &amp; FAQs below [&hellip;]<\/p>","protected":false},"author":471,"featured_media":0,"parent":1855,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-7517","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/7517","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/users\/471"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/comments?post=7517"}],"version-history":[{"count":246,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/7517\/revisions"}],"predecessor-version":[{"id":9085,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/7517\/revisions\/9085"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/pages\/1855"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/payroll\/wp-json\/wp\/v2\/media?parent=7517"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}