Requesting Academic Accommodations
Students with disabilities who require accommodations for access need to request accommoations, they are not automatically provided. Accommodations are intended to provide students equitable access to courses and reduce disability impact. Policies regarding requesting accommodations are based on best practices as per the Association of Higher Education and Disability.
1. Submit the student accommodations application; upload any supporting documentation regarding disability.
If you are an incoming or newly disclosing student, please follow the steps in the link below to register in the confidential database. Staff will follow up with you shortly on your application.
Students who have already registered with Disability Services and need accommodations for an upcoming course should request through the AIM system:
2. Make an appointment with DS Staff.
Accommodations are made upon the approval of Disability Services and an intake (over the phone or face to face) is important. The ideal time to schedule a meeting is prior to or the first few weeks of semester courses.
After discussion with you, review of any documentation, general accommodations will be determined on a case by case basis.
3. Make appointments with your instructors.
Request appointments with your instructors or attend their office hours early in the semester to discuss your accommodation requests in private. When meeting with the instructor, discuss your specific accommodation needs. You do not need to disclose the specific nature of your disability. If you are concerned about speaking with your instructor, Disability Services can assist in this process.
You may need to follow up on accommodations with instructors (e.g., ensuring they received accommodation notices or have provided testing information to the MAX Center).
4. Maintain communication
Please talk with Disability Services or your instructor if you are having difficulties with any accommodation, service or class. DS Staff can assist you with how to talk with your faculty member and when needed, in some cases, assist with
Accommodations can’t be retroactively applied. This means grades that have already been posted on exams, papers, projects or in overall classes prior to receiving documentation and approval can’t be changed.
Requesting Nonacademic Accommodations
If your disability requires housing, meal plan or assistive animal accommodations, please contact Disability Services by emailing firstname.lastname@example.org or calling 651-696-6874 to discuss next steps.
Appealing Accommodations Decisions
Guidelines for Filing a Grievance or Appeal Based Upon a Disability
If a student believes they have been denied equal access in the form of appropriate accommodations, modifications, auxiliary aids, or effective communication, or suffered discriminatory harassment as described in Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act of 1990, they have a few options by which to file a grievance. Although the law does not require a student to first use the college’s grievance procedure before filing a complaint with The Office of Civil Rights (OCR) of the U.S. Department of Education, both the OCR and the college encourage using internal grievance procedures before filing a complaint with OCR.
Students with disabilities are responsible for contacting the Director of Disability Services if they feel reasonable accommodations are not implemented in an effective or timely manner. The Director of Disability Services works with students to resolve disagreements regarding recommended accommodations. If students feel that a professor or staff person is not providing accommodations to which they are entitled, they should contact the Director of Disability Services to discuss their concern.
If the concern is related to grade evaluations, the student should follow the appeals process for grades found in the Grading Policies and Appeals portion of the student handbook.
Appealing Accommodation Decisions Made by Disability Services
Students wishing to appeal a disability accommodation decision by Disability Services staff should follow the procedures outlined below:
- Within seven (7) calendar days after the receipt of the decision by the Director of Disability Services, the student may request in writing an appeal review by the Director of Academic Programs or their designee. The request to the Director of Academic Programs shall be in writing and shall include a brief statement of the grounds for appeal. The grounds for appeal shall be that:
a. There was a substantial failure by the Director of Disability Services to comply with the procedures so as to deny a fair review of the request or
b. The decision of the Director of Disability Services was not supported by the evidence.
- The appeal review will be based on the information and materials in the case file, the Director of Disability Services findings and recommendations, and the student’s written request for an appeal review.
- The Director of Academic Programs may affirm, modify, or reverse the decision of the Director of Disability Services, or at their discretion, refer the matter to the Dean of Students for further review and decision. The Director of Academic Programs shall notify the student in writing of their decision within 15 working days after the appeal is received. The decision of the Director of Academic Programs shall be final and not subject to further review.
Title IX Bias and Harassment Team
The Title IX Bias and Harassment Team includes appointed staff and faculty members who have a shared responsibility for consulting with and supporting the Title IX Coordinator and may serve as the Coordinator’s designee. Members of the team may also be called upon to investigate or adjudicate complaints of sexual misconduct, bias, or harassment; review appeals of decisions; and/or facilitate informal resolutions to conflicts or complaints.