5.6 Confidentiality of Records

(Also See Statement on Privacy and Disclosure of Student Information and Student Rights, Freedoms, and Responsibilities Document)

FERPA (Federal Family Education Records Protection Act)

For the purpose of FERPA regulations, Macalester College officials have designated the Security Office to serve as the law enforcement officials on campus. The privacy protection FERPA gives to students is very broad. With limited exceptions, the FERPA regulations give privacy protection to all students’ “education records.” Examples of student records entitled to FERPA privacy protection are grade reports, transcripts, and most disciplinary files. FERPA does not cover counseling or medical records but other policies do. All communication from the College (e.g., grades, billing, personal information,) therefore, go directly to the student. If students want their parents to receive a copy of grades, for example, they must go to the Registrar’s office and sign a waiver requesting the record be sent to their parents or guardians. Separate forms must be completed for each kind of information requesting release. FERPA is enforced by the U.S. Department of Education. The Department maintains a FERPA website, with links to FERPA regulations.