{"id":1183,"date":"2026-06-09T22:14:03","date_gmt":"2026-06-09T22:14:03","guid":{"rendered":"https:\/\/www.macalester.edu\/workday-support\/?page_id=1183"},"modified":"2026-06-15T18:32:55","modified_gmt":"2026-06-15T18:32:55","slug":"access-to-workday-after-leaving-macalester","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/workday-support\/access-to-workday-after-leaving-macalester\/","title":{"rendered":"Access to Workday after Leaving Macalester"},"content":{"rendered":"<section class=\"introduction block-container\" >\n    <div class=\"introduction__content\">\n    \t        \t<p class=\"introduction__copy\">This guide provides instructions for former employees on how to access their information in Workday after their employment with Macalester has ended.<\/p>\n    \t    <\/div>\n<\/section>\n\n<section class=\"link-group block-container\" >\n        <div class=\"link-group__links-row\">\n        <ul class=\"link-group__link link-group__link--2up\">\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"#how-to-log-in\" target=\"_self\">\n\t\t\t\t\t    How to Log In\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"#information-access\" target=\"_self\">\n\t\t\t\t\t    Information Access\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"#final-payment-faqs\" target=\"_self\">\n\t\t\t\t\t    Final Payment FAQs\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                            <li class=\"link-group__link-item\">\n                    <a class=\"base-cta-featured\" href=\"#additional-reminders\" target=\"_self\">\n\t\t\t\t\t    Additional Reminders\n\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t<\/a>\n                <\/li>\n                    <\/ul>\n    <\/div>\n<\/section>\n\n\n<p><a href=\"https:\/\/www.macalester.edu\/workday-support\/#hr\">Back to HR Guides<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Overview<\/h2>\n\n\n\n<p>After leaving Macalester, you will retain limited access to Workday for a period of time. This allows you to view and download important documents, such as payslips and tax forms, and manage certain personal information. The level of access is different from when you were an active employee.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-log-in\"><strong>How to Log In<\/strong><\/h2>\n\n\n\n<p>Since your network access is disabled upon termination, you will not use the standard Single Sign-On (SSO) to log in. Follow these steps to access your Workday account:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to <a href=\"http:\/\/workday.macalester.edu\/\"><strong>workday.macalester.edu<\/strong><\/a>.<\/li>\n\n\n\n<li>To log in, your username will be the personal email address you have on file in Workday.<\/li>\n\n\n\n<li>Select the <strong>Forgot Password?<\/strong> link.<\/li>\n\n\n\n<li>Follow the prompts to set a new password. A password reset link will be sent to your personal email address.<\/li>\n\n\n\n<li>Once you have set a new password, you can log in to Workday.<\/li>\n<\/ol>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"information-access\">Information Access<\/h2>\n\n\n\n<p>Your access to information in Workday is determined by your status as a former employee (e.g., terminated or retired). This is managed through a specific security role that limits what you can see and do.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What You Can Access\n<ul class=\"wp-block-list\">\n<li><strong>Pay<\/strong>: View and download historical Payslips.<\/li>\n\n\n\n<li><strong>Tax Documents<\/strong>: Access and download your W-2 and other tax forms.<\/li>\n\n\n\n<li><strong>Personal Information<\/strong>: View and update your primary address, email, and phone number through the Contact Information section on your profile.<\/li>\n\n\n\n<li><strong>Benefit Documents<\/strong>: Depending on the configuration, you may be able to view certain benefit-related documents from your time at the College.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>What You Cannot Access<\/strong>\n<ul class=\"wp-block-list\">\n<li>Access to most other applications and data is removed upon termination.<\/li>\n\n\n\n<li>You will not be able to access organizational charts or other employee\u2019s information<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"final-payment-faqs\">Final Payment FAQs<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How will I get my last paycheck?<\/strong><\/h3>\n\n\n\n<p>Your final paycheck will be processed during the next regular pay cycle following your departure. It will be paid according to the Payment Elections (Direct Deposit) you had on file in Workday at the time of your termination. You can view the final payslip in Workday once it is processed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How do I get my final expense payments?<\/strong><\/h3>\n\n\n\n<p>Any outstanding expense reports that have been approved will be processed and paid out to you. Similar to your final paycheck, these payments will be made using the Payment Elections on file. It is a leading practice to ensure all expense reports are submitted and approved before your last day.<\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"additional-reminders\">Additional Reminders<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Update Your Contact Information<\/strong><\/h3>\n\n\n\n<p>It is important to keep your contact information current to ensure you receive important documents, such as your W-2, at the correct address.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to Workday using the steps outlined above.<\/li>\n\n\n\n<li>From the home page, select your profile icon and click <strong>View Profile<\/strong>.<\/li>\n\n\n\n<li>On your profile, select the <strong>Contact<\/strong> tab from the menu on the left.<\/li>\n\n\n\n<li>Click <strong>Edit<\/strong> to update your primary address, personal email, or phone number.<\/li>\n\n\n\n<li>Review your changes and click <strong>Submit<\/strong>.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Returning to Mac<\/strong><\/h3>\n\n\n\n<p>If you are rehired by the College, your Workday account and historical information will be fully restored. If you return as a contingent worker, you may not be able to view payslips from your previous employment period through the same profile.<\/p>\n\n\n\n<p><a href=\"#top\">Back to top<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Back to HR Guides Overview After leaving Macalester, you will retain limited access to Workday for a period of time. This allows you to view and download important documents, such as payslips and tax forms, and manage certain personal information. The level of access is different from when you were an active employee. How to [&hellip;]<\/p>","protected":false},"author":383,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1183","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/pages\/1183","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/users\/383"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/comments?post=1183"}],"version-history":[{"count":3,"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/pages\/1183\/revisions"}],"predecessor-version":[{"id":2249,"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/pages\/1183\/revisions\/2249"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/workday-support\/wp-json\/wp\/v2\/media?parent=1183"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}