{"id":2629,"date":"2026-06-12T19:48:31","date_gmt":"2026-06-12T19:48:31","guid":{"rendered":"https:\/\/www.macalester.edu\/workday\/?page_id=2629"},"modified":"2026-06-12T19:48:31","modified_gmt":"2026-06-12T19:48:31","slug":"june-12-2026-sunday-workday-go-live-hr-time-tracking-payroll","status":"publish","type":"page","link":"https:\/\/www.macalester.edu\/workday\/communication-archives\/june-12-2026-sunday-workday-go-live-hr-time-tracking-payroll\/","title":{"rendered":"June 12, 2026 &#8211;  Sunday Workday Go-Live: HR, Time Tracking, Payroll"},"content":{"rendered":"<p><strong>by Jenn Hass<\/strong><\/p>\n\n\n\n<p>Hello Macalester Community!<\/p>\n\n\n\n<p>We are excited to share that Macalester College will <strong>begin using Workday this Sunday, June 14<\/strong> for our HR, Time Tracking, and Payroll operations. For employees that use timeclocks, this includes using new iPad kiosks to clock in and out.&nbsp;<\/p>\n\n\n\n<p>Starting Sunday, you will be able to log in at <a href=\"http:\/\/workday.macalester.edu\/\"><strong>workday.macalester.edu<\/strong><\/a>. Please note the link will only start working on June 14.<\/p>\n\n\n\n<p>To log in, you will use your Macalester user ID (the first part of your email address before your @<a href=\"http:\/\/macalester.edu\/\">macalester.edu<\/a>), password, and DUO multi-factor authentication.&nbsp;<\/p>\n\n\n\n<p>Please continue reading to find:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#jenn-message\">A message from me<\/a><\/li>\n\n\n\n<li><a href=\"#help\">How to get Workday help and support<\/a><\/li>\n\n\n\n<li><a href=\"#important-reminders\">Important reminders<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"jenn-message\">A Message from Jenn Haas (Project Co-Sponsor, Vice President for ITS, and Chief Information Officer)<\/h2>\n\n\n\n<p>I have to admit this feels a bit like a graduation: months of being challenged to do things differently and many long nights of learning that all lead up to a major milestone. And just like a graduation, this isn\u2019t the end of our journey, it\u2019s a beginning.&nbsp;<\/p>\n\n\n\n<p><strong>Workday expertise and experience is beginning to grow at Macalester. <\/strong>The project team has grown to include some ITS staff and a group of trained department coordinators, known as Workday Champions, who will help support user questions throughout the summer.&nbsp;<\/p>\n\n\n\n<p><strong>As you begin to use Workday,<\/strong> we will discover instructions that need clarification, new reports to be built, and additional access that needs to be granted. This is entirely normal and expected according to the colleges with whom we have consulted.&nbsp;<\/p>\n\n\n\n<p><strong>This month also marks the beginning of the next phase of our Macalester Optimizing Our Operations (MOOO) project<\/strong>, as we begin planning for Workday Student in 2028.<\/p>\n\n\n\n<p>Continuing the graduation theme, I am going to paraphrase some greeting cards.&nbsp;<\/p>\n\n\n\n<p>To the project team, you have worked incredibly hard to reach this milestone and hope you share in my pride for all that has been accomplished. May this be the first of many Workday wins ahead!<\/p>\n\n\n\n<p>To everyone who will be logging in to Workday for the first time, success does not come from getting everything right immediately. It comes from continuing to learn, adapt, and move forward together. I wish all of us success as we learn new ways to enter time, reconcile Pcards, and continue modernizing our operations.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"help\">How to Get Help and Support<\/h2>\n\n\n\n<p><strong>Where to start first<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Learning Workday checklists<\/strong>: Learning a new system can take some time and may feel overwhelming. We recommend learning one thing at a time as each new Workday First occurs. The goal is to provide weekly lists of what to know and do as we learn together. Some of the items on the <a href=\"https:\/\/www.macalester.edu\/workday-support\/week1\/\">Week 1 checklist<\/a> are:\n<ul class=\"wp-block-list\">\n<li><img loading=\"lazy\" decoding=\"async\" width=\"19\" height=\"19\" src=\"https:\/\/mail.google.com\/mail\/u\/0?ui=2&amp;ik=78ee0c1262&amp;attid=0.1&amp;permmsgid=msg-f:1867803663176336931&amp;th=19ebc5891dcc8623&amp;view=fimg&amp;fur=ip&amp;permmsgid=msg-f:1867803663176336931&amp;sz=s0-l75-ft&amp;attbid=ANGjdJ_2ysYVeDHTengozf3dOlSnL0i2lQUayzftK6pMabLMZTzINxH4fVkrB7ySWFa7UQrl6pA5cGEgsnYYP5fUU2cX3hpUJzPvI7bmtj_E8-BRCgPkYfwebhIy34A&amp;disp=emb&amp;realattid=ii_mqb1tg000&amp;zw\" alt=\"unchecked\"><a href=\"https:\/\/www.macalester.edu\/workday-support\/get-to-know-workday\/\">Log in<\/a><\/li>\n\n\n\n<li><img loading=\"lazy\" decoding=\"async\" width=\"19\" height=\"19\" src=\"https:\/\/mail.google.com\/mail\/u\/0?ui=2&amp;ik=78ee0c1262&amp;attid=0.3&amp;permmsgid=msg-f:1867803663176336931&amp;th=19ebc5891dcc8623&amp;view=fimg&amp;fur=ip&amp;permmsgid=msg-f:1867803663176336931&amp;sz=s0-l75-ft&amp;attbid=ANGjdJ86S0ky3CBxwWtYYO74Nnap8Gj1eYjYJZICLHh8xqkCwoouGXhLuN3zRQI92ZSy2pWPQEfT495LugEixrCyRZroXYpCSExv_BUq1LTURlDb3R0e9dOK_6Yc680&amp;disp=emb&amp;realattid=ii_mqb1tg001&amp;zw\" alt=\"unchecked\"><a href=\"https:\/\/www.macalester.edu\/workday-support\/download-and-using-the-workday-mobile-app\/\">Download the Workday mobile app<\/a><\/li>\n\n\n\n<li><img loading=\"lazy\" decoding=\"async\" width=\"19\" height=\"19\" src=\"https:\/\/mail.google.com\/mail\/u\/0?ui=2&amp;ik=78ee0c1262&amp;attid=0.4&amp;permmsgid=msg-f:1867803663176336931&amp;th=19ebc5891dcc8623&amp;view=fimg&amp;fur=ip&amp;permmsgid=msg-f:1867803663176336931&amp;sz=s0-l75-ft&amp;attbid=ANGjdJ8TmMPyoQyhHYnh7HDBlGv8S4q_YGH8AFPVBCzV-dkGNyv-SWrxkeknj-VI8XCAcKNQgBdEXpyvPzE1BC05BitfFQwRAYTF_heb-8uQy3dA8ZSzeMswTD3iXJo&amp;disp=emb&amp;realattid=ii_mqb1tg012&amp;zw\" alt=\"unchecked\">Check out the 2-minute video message from President Rivera in the Workday homepage announcements<\/li>\n\n\n\n<li><img loading=\"lazy\" decoding=\"async\" width=\"19\" height=\"19\" src=\"https:\/\/mail.google.com\/mail\/u\/0?ui=2&amp;ik=78ee0c1262&amp;attid=0.2&amp;permmsgid=msg-f:1867803663176336931&amp;th=19ebc5891dcc8623&amp;view=fimg&amp;fur=ip&amp;permmsgid=msg-f:1867803663176336931&amp;sz=s0-l75-ft&amp;attbid=ANGjdJ_5_BTOyybjNDwLrBV5SA7LX8kHJTDqbCOXchhMVWAHgn2zRAeRgdUx7Iw1MbcT444GMb2FgUhBlRXa1K9qNvxSCfj-4Gql9eeCtWyqJDxjyit3RcS-eQgMKpA&amp;disp=emb&amp;realattid=ii_mqb1tg013&amp;zw\" alt=\"unchecked\"><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSd2uJK-u8lXLPY2AMlhwhCfa-oWHGch99vdTCC7z_p0lR1qHg\/viewform\">Register for Upcoming Zoom Trainings<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>User Guides<\/strong>: Macalester is building a library of step-by-step instructions on our <a href=\"https:\/\/www.macalester.edu\/workday-support\/\">Workday Support page<\/a>. More guides will be added as we begin using Workday more.<\/li>\n\n\n\n<li><strong>Help Text<\/strong>: General instructions to complete a task in Workday. Help text typically appears at the top of the screen and offers broad guidance for the overall task.<\/li>\n\n\n\n<li><strong>QuickTips<\/strong>: As you navigate through some tasks\u2019 data entry fields you will see a question mark icon (?). Select the QuickTip for in-context definitions and guidance. QuickTips will be added and updated throughout our time using Workday.<\/li>\n<\/ul>\n\n\n\n<p><strong>Then if you need additional support<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a Workday Support ticket by choosing the categories you need assistance with and if able, enter further information or screenshots to support your request.<\/li>\n\n\n\n<li>Attend open office hours for opportunities to ask questions and get impromptu support. Some office hours will be virtual via Zoom and others will be timed ones hosted in different locations on campus.Office hours dates and locations can be found on the <a href=\"https:\/\/www.macalester.edu\/workday\/calendar\/\">Workday Dates Google calendar<\/a><\/li>\n\n\n\n<li><strong>Register for additional <\/strong><a href=\"https:\/\/www.macalester.edu\/workday\/calendar\/\"><strong>topic-specific trainings<\/strong><\/a> scheduled to accompany Workday Firsts such as:\n<ul class=\"wp-block-list\">\n<li>June 15: Time Entry for nonexempt (hourly) employees<\/li>\n\n\n\n<li>June 15: Posting Student Jobs for Supervisors\u00a0<\/li>\n\n\n\n<li>June 25: Managing Status Form for Managers and Chairs<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Request a personalized support session by filling out a <a href=\"https:\/\/macalester.topdesk.net\/tas\/public\/ssp\/content\/serviceflow?unid=34a0d6b4-5935-4771-b3b9-5b27e5d07d5a\">Workday Request Ticket<\/a> and selecting the option for a virtual meeting. A Workday Champion will reach out to you for scheduling your personalized support session<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"important-reminders\">Important Reminders<\/h2>\n\n\n\n<p><strong>1. A new system requires systemized support.<\/strong><\/p>\n\n\n\n<p>To provide personalized help and the best experience for the entire Macalester community, please follow the order of support options under How to Get Help and Support. It will allow the project team to track frequently asked questions, prioritize changes to make, and most efficiently get your question to the person best able to help you.<\/p>\n\n\n\n<p><strong>2. Your feedback will shape improvements.<\/strong><\/p>\n\n\n\n<p><br>If you are not needing support but find a process not meeting campus needs, please let us know by emailing <a href=\"mailto:workday-feedback@malcester.edu\">workday-feedback@macalester.edu<\/a>. The project will use feedback to improve training, guides, and configurations where possible.<\/p>\n\n\n\n<p>Jenn<\/p>\n\n\n<section class=\"link-group block-container\" >\n        <div class=\"link-group__featured-row\">\n        <div class=\"link-group__featured-inner\">\n            <div class=\"link-group__featured-inner-inner\">\n                <ul class=\"link-group__featured-link\">\n                                            <li class=\"link-group__link-item\">\n                            <a class=\"base-cta-featured\" href=\"https:\/\/www.macalester.edu\/workday\/communication-archive\/\" target=\"_self\">\n\t\t\t\t\t\t\t    Back to Communication Archives\n\t\t\t\t\t\t\t    <svg aria-hidden=\"true\" class=\"base-symbol base-cta-featured__arrow\" viewbox=\"0 0 24 24\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t\t\t    <use xlink:href=\"\/wp-content\/themes\/macalester-2020\/dist\/svgs\/symbol-arrow.svg#icon\"\/>\n\t\t\t\t\t\t\t\t<\/svg>\n\t\t\t\t\t\t\t<\/a>\n                        <\/li>\n                                    <\/ul>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>by Jenn Hass Hello Macalester Community! We are excited to share that Macalester College will begin using Workday this Sunday, June 14 for our HR, Time Tracking, and Payroll operations. For employees that use timeclocks, this includes using new iPad kiosks to clock in and out.&nbsp; Starting Sunday, you will be able to log in [&hellip;]<\/p>","protected":false},"author":1491,"featured_media":0,"parent":81,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2629","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/pages\/2629","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/users\/1491"}],"replies":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/comments?post=2629"}],"version-history":[{"count":3,"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/pages\/2629\/revisions"}],"predecessor-version":[{"id":2635,"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/pages\/2629\/revisions\/2635"}],"up":[{"embeddable":true,"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/pages\/81"}],"wp:attachment":[{"href":"https:\/\/www.macalester.edu\/workday\/wp-json\/wp\/v2\/media?parent=2629"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}