Expense Report

The Expense Report is helpful if the reimbursement request is for travel, as mileage calculation and travel related FOAPALS are included.

Complete the steps below to submit the Expense Report

  1. Download the Expense Report
  2. Enable editing.
  3. Complete the Expense Report Form.
  4. Email the form to your Supervisor for review and approval, attach receipts for all expenses.   Paper receipts WILL NOT be accepted and must be scanned and photographed.
  5. Have your Supervisor forward the email, stating their approval and including all attachments.
  6. If the Expense Report is for:
    • REIMBURSEMENT ONLY, send to Macalester Accounts Payable to be processed.
    • If an ADVANCE (Cash or ACH) was first requested and processed, and the expense report is a record of how the ADVANCE was spent, send to to be processed.
  7. Please contact  if you have questions.