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Macalester Finance Approvals Explained
Macalester College has an approval process that requires employees with an appropriate Finance approval level to review and approve:
  • Invoices
  • Standard engagement contracts (SEC)
  • Expenses including: Pcard expenditures, expense reports, reimbursements
  • Journal entries (JE’s) – moving funds within the College

Learn about Approver Responsibilities

Finance Approval Levels – Accounts Payable and Pcard transactions

Approval workflow have been assigned within Workday to provide automated routing. The Guidelines for Designated Approval Levels by Dollar Amount and Job Title are:

  • $ 1,000 (Academic Coordinator, Administrative Assistant)
  • $ 5,000 (Academic Chair, Administrative Specialist)
  • $15,000 (Assistant Director, Director, Assistant V.P.)
  • $30,000 (Senior Leader)

Each Cost Center (and their associated Project Codes, Programs, Designations) and Grants and Gifts may have ONE approver for each approval level.

Once a transaction is submitted, Workday will route the transaction to the approvers who have been assigned and based on the amount and the organization / department Worktag entered.

You can find your Accounts Payable approval level by contacting To request Approval, please complete Macalester Finance APPROVAL Request. If you would like to request to VIEW an account via Workday reporting, and you are not already an approver, please complete Macalester Finance Report VIEW Request.