When to use a Purchase Order

Purchase orders are not required by the college but may be used for major purchases. The use of purchase orders creates an additional level of safety for the college, departments and employees in regards to liability, negotiating and leveraging with the vendor.  If a you would like to issue a purchase order, or a vendor requires a purchase order, email [email protected] with the vendor’s quote, FOAPAL and proof of approval by a college employee authorized to spend from that FOAPAL.

Major Purchase Examples – (Consider using a Purchase Order)

• Vehicles
• Building projects
• Services under contract
• Furniture and office equipment
• Computer hardware and software
• Electrical and mechanical equipment

Non-Major Purchase Examples – (Consider using a Pcard)

• Office supplies
• Conference fees
• Food and catering
• Instruction/lab supplies
• Minor equipment
• Travel expenses: air, hotel, taxi, meals