Payments

How To Make A Payment

Payments may be made with:

  • Online Payment Options:
    • Checking/savings account (no fee).  These accounts must be a personal USA bank account.
    • Credit card. We accept online credit card payments from Visa, MasterCard, American Express, and Discover. Credit card payment service fee rates applied by the credit card processor:
      Domestic Transactions:  2.95% or minimum fee of $3 paid by card holder.
      International Transactions:  4.25% or minimum fee of $3 paid by card holder.
    • ACH Validation – Error:  Payers will receive a message (below) on the screen when their account information does not pass Heartland validation.
          ! There was an error validating your bank information.
      Verify your routing and account numbers and try again.  
    • Notes:
      • ACH Validation occurs against the account number and routing number. It does not validate payer name, type of account (savings/checking), or funds available.
      • Payers using new bank accounts may fail validation, even though the account number and routing number are correct. Banks are responsible for updating Validation Services with their new accounts, but do not always do so in a timely manner. Contact your banking institution.
    • Contact Information for Validation Error Questions
      Student Accounts Office    Office Hours : 9am-12pm and 1-3pm
      Phone: 651-696-6161   Email: [email protected]
  • Cash:  Personally paid in the Student Accounts Office during walk in cashier office hours.
  • Check:  Made payable to Macalester College and mailed or personally delivered to the Student Accounts Office during cashier office hours.  Mailing address: Student Accounts Office, Macalester College, 1600 Grand Ave, St. Paul, MN 55105.
  • 529 Digital Payment Option:   Many 529 College Savings plans now have a digital distribution option, which saves time and improves transparency with real-time payment tracking. When requesting a withdrawal from your plan, check with your plan administrator to see if a digital distribution option is available versus a paper check option.
  • Flywire International Student Payment:  Macalester has partnered with with Flywire to accept payments from international students worldwide.
    Follow this link for information on How to Make a Payment.
    Click here to Make a Payment using Flywire.
  • Wire Transfer Payment:  To make a Wire Instructions for Student Payments, please use the link to access details about making this type of payment.  When making a wire transfer, it is very important to include the student’s Macalester ID number and name in the reference section so that it is applied to the correct student’s account.

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Estimate Your Payment

Please use this worksheet to estimate your Macalester bill.

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Payment Plan Options

  • Option 1: Semester Payment
    • Pay tuition, fees and all other charges directly to Macalester College as stated on the pre-term bill you will receive prior to the beginning of each semester:
      • Fall 2024 semester payment is due August 15, 2024
      • Spring 2025 semester payment is due January 15, 2025
  • Option 2: Interest-Free Monthly Payment Plan available through
    Nelnet Campus Commerce (Nelnet)

      • Cost to Participate
        Semester Plans:
        $52 Enrollment Fee (non-refundable)
        4 to 5 monthly payments
        The college will credit your account for the payment plan sum.
        Annual Plans:
        $85 Enrollment Fee (non-refundable)
        9 to 12 monthly payments
        The college will credit your account each semester for one half of the payment plan sum.
      • Payment Methods
        Automatic bank payment (ACH)
        Automatic credit card/debit card
        Note: Payments processed automatically on the 5th day of each month.
      • Simple Steps to Enroll
        Contact Macalester College with your questions:
        Email:  [email protected]
        Phone:  651.696.6161
        Macalester College will send an email inviting the student to enroll in a payment plan.
        In the email invite, select Set Up a Payment Plan
        Sign in or create a username & password
      • Other Things to Know
        Adjustments to the Nelnet credit result only if a contract becomes delinquent with Nelnet or if there is a change in the original contract amount.
      • Important: Review your semester eBill statement in July and December as soon as it is available.  Make any required adjustments to your Nelnet contract immediately to ensure the student billing account balance is current.
      • Dependent upon your choice of monthly payment options, your monthly payment may not be the same each month. The payments are set up to pay by semester even if you are enrolled for the academic year.
      • All new Nelnet accounts must have a status of ‘Current’ or ‘Prepaid’.  Macalester College will not process the Nelnet account until the account is up-to-date.
      • All Nelnet accounts must remain current with payments in order to stay active.  Delinquent Nelnet accounts may be subject to a Macalester registration or validation hold.
      • If a monthly payment to Nelnet is returned twice for delinquency, it is Macalester’s policy to terminate the Nelnet contract. The student and any Authorized Parties on the Nelnet account will be notified from Nelnet that the account has been terminated and will also be notified from Macalester.
      • For terminated Nelnet accounts, the remaining balance will be charged to the student’s billing account and due directly to Macalester. The balance is due promptly through Macalester’s offered payment methods: Online check payment, online credit card payment (2.85% fee), paying in the Student Accounts Office with cash or check, or mailing a check to: Macalester College, Student Accounts Office, 1600 Grand Avenue, St. Paul, MN 55105. Payment is due to help in avoiding  a finance charge being added for the next monthly billing cycle.
      • If Nelnet accounts are terminated twice for delinquency, the student is not allowed to enroll with Nelnet for monthly payments for future semesters.

    Nelnet Monthly Payment Plan Schedules

    Fall 2024 payment plans available on April 1st 2024

    Last day to
    Enroll Online

    Number of
    Payments

    Month of
    Payments

    Payment Date
    June 30 5 July-November 5th
    August 3 4 August-November 5th

    Spring 2025 payment plans available June 1st, 2024

    Last day to
    Enroll Online    		 Number of
    Payments    		 Month of
    Payments    		 Payment Date
    December 1 5 December-April 5th
    January 3 4 January-April 5th

    Annual 2024/2025 payment plans available on April 1st, 2024

    Last day to
    Enroll Online    		 Number of
    Payments    		 Month of
    Payments    		 Payment Date
    May 3 12 May-April 5th
    June 1 11 June-April 5th
    June 30 10 July-April 5th
    August 3 9 August-April 5th

    Call Nelnet 800.609.8056 for more information or to enroll.
    You can also enroll via the web at  
    mycollegepaymentplan.com/macalester-college

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My Student Billing Account

View/pay my bill: This function is now available in 1600grand.

Students:

  • Logon to Macalester’s 1600grand student portal
  • Internet Explorer and Mozilla Firefox browsers work best with the software
  • Click on Money Matters
  • Click on View/Pay My Bills
  • Options:
    Click on View Activity / Make a Payment / Edit Profile Setup
    Click on Account Activity (at top of page) to Choose:
    Activity, Statements and more from the drop down menu

Note: Students must set up all authorized users. No one can do this for them.

Authorized User:  Students may authorize parents or other persons to become an authorized user.  An authorized user may view on-line billing information and make on-line payments.  You must be set up (instructions below) as an authorized user by your student to receive an email notification that your new eBill is ready to view. To view your student’s eBill statement, go to:

Macalester Student Payments

To Set up an Authorized User students must:

  • Logon to Macalester’s 1600grand student portal
  • Internet Explorer and Mozilla Firefox browsers work best with the software
  • Click on Money Matters
  • Below Student Billing Account/Information
  • Click on View/Pay My Bill
  • Below My Profile Setup (upper right corner)
    Note:  You must enroll in Two-Step Verification to make changes to your User Profile.
    Please proceed to Security Settings in My Profile to enroll.
  • Click on Authorized Users
  • Enter information as prompted.  The authorized user will receive an email with login information.
  • Authorized users must keep this login information on file to use each time they choose to log in.

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Payment Policies

Student Accounts Holds
Failure to pay outstanding charges by the established deadlines will result in a hold being placed on a student’s account. A hold could result in one or more of the following:

  • Validation Hold prohibits students from validating at the beginning of the semester.
  • Financial Hold prohibits students from receiving transcripts.
  • Exit Interview Hold is placed on students who need to complete an exit interview for Institutional Loans and/or Perkins Loans.
  • Diploma Hold prevents graduating seniors from receiving their diploma if they have a balance owing on their account.

A financial hold will be removed from a student’s account when the unfulfilled financial obligation is satisfied.

Refund Check Policy
 Refund checks are only created for students who have an actual credit on their account. See Credit Balance Refund Policy  for details.  Checks will not be created for anticipated credits. Refunds for credit balances created by financial aid will not be disbursed until after the first day of class for the appropriate semester. Refunds on student accounts are typically made for the following reasons:

  • Financial Aid is greater than the charges for the semester
  • Official withdrawal from the college

Students who need a credit balance refund should fill send an email to the Student Accounts Office before 4:00 p.m. on Monday in order for the refund to be disbursed on that Friday. Students are encouraged to use the direct deposit option. Direct deposit gives them same day access to their funds.  Paper checks will be mailed to the permanent address on file with the College.  Paper checks are made payable to the student only.

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Out of School Students

If you are a student who is no longer enrolled at Macalester and would like to make an online credit card payment, please contact:

Shannon Regan
Student Accounts Office
Email: s
Phone: 651-696-6161

-or-

Mary Johnson
Director of Student Accounts
Email:
Phone: 651-696-6560

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