Student Travel Policies, Registration, and Funding Requests

Student Travel at Macalester

Macalester College recognizes travel to off-campus events and activities is a beneficial part of the collegiate experience. Travel increases the ability of students to connect within a global community, exposes them to other cultures, and allows them to engage in dialogue with people from different backgrounds and perspectives.  We also seek to provide the safest opportunities and methods of transportation to mitigate any risks that may be associated with travel.

To that end, all College related student travel must be reported to make students aware of  the risks and responsibilities, to capture emergency contact information, and to assure the travel is safe and well planned in accordance with College policies. The travel policies listed below, including those outlined in the Macalester College Student Handbook, are considered the minimum requirements for student travel.

Travel Registration Requirements

If a student is traveling over 50 miles from campus, they are required to fill out a travel request form and complete the travel registration process, if ANY of the following conditions apply:

  • Travel is overnight
  • College, departmental, or student government funds are being used to support travel
  • Travel is to participate in an event on behalf of or using the name of the college

The registration forms include:

  • Basic Information
  • Emergency Contact
  • Itinerary Details
  • Sponsor Information
  • Statement of Student Responsibility and Assumption of Risk
  • Student Travel Insurance Acknowledgement

Certain types of travel (i.e. field trips, study away, athletics, etc.)  have different or additional requirements.  In those cases, contact the sponsoring department  for further instructions. All travel registration information must be submitted by all participants at least three (3) business days prior to trip departure.  If a participant fails to submit the travel registration forms by the deadline they will not be permitted to go on the trip.

Student Travel Policies


For Student Organization related travel:

Laurie Adamson
Office of Student Leadership & Engagement

For students presenting work at academic conference, course field trip, or other course related travel:

Ann Minnick
Director, Academic Programs, Academic Programs and Advising