Submitting Donated Sick Time

This guide outlines how to submit donated sick time in Workday.

Overview

The Manage Absence task in Workday is used to submit donated sick time to a leave bank for employees who are eligible to receive donated sick time.

Before submitting a request to donate sick time, ensure you meet all of the following eligibility requirements:

Length of Employment: You have been employed with the College for a minimum of one year.
Minimum Sick Time Balance: Your sick time balance cannot fall below 77.50 hours after the donation. For Local 70 and Public Safety, the minimum balance is 80 hours.
Annual Donation Limit: You have not already donated the maximum number of hours allowed in the current calendar year:
- 23.25 hours for staff employees
- 24 hours for Local 70 and Public Safety
- The maximum is prorated based on FTE

From the Global Navigation sidebar on the left, hover over Employees
From the menu that appears, select Manage Absence Calendar.
The calendar will display your existing absence requests and balances.
Select today’s date directly on the calendar.
On the bottom left-hand corner, click the 1-Day – Request Absence button.
In the Type of Absence drop down field, select Sick Pool Donation Time Off.
Enter the quantity of sick time hours you would like to donate.
1. Review the annual donation limit in the section above if you are unsure of how much you are allowed to donate.
Click Submit Request

Review and Approval: After you submit your sick time donation request, it will be routed to the Absence Administrator for review and approval.
Reduction in Sick Time Balance: Once the request is approved, the donated sick time will be deducted from your sick time balance and transferred to the leave bank.