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Travel Advance Request

PLEASE NOTE

 If this request is for cash for a Macalester group or team, please visit the webpage about

Cash Advance Request

Should you need an advance of travel funds prior to College-sponsored travel, please review Travel Advance Policy Guidelines. You strongly encouraged to sign up for direct deposit to ensure the funds are expedited into their bank account before travel starts. To request an ADVANCE for College-sponsored travel, first complete the Travel Advance REQUEST (see below).   The requested amount will be deposited to your direct deposit bank account. Keep in mind, this request must be received no fewer than three (3) weeks PRIOR to the day needed, due to processing time.

Grant Related?

Go to GRANT Travel Advance Request, if your advance is Grant-related.

GRANT Travel Advance Request

To initiate a Travel Advance Request

Initiating on BEHALF of the RECIPIENT

Select the link below to start a Travel Advance Request on behalf of the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Recipient 3. Enter name and email of Approver for the budget.

Travel Advance Request – on behalf of the Recipient (eform)

Initiating for YOURSELF as the RECIPIENT

Select the link below to start a Travel Advance Request for yourself as the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of Approver for the budget.

Travel Advance Request – for yourself as the Recipient (eform)

Budget Approval levels and approvers can be found by looking up the Fund or Org in Finance Approval Look up Tool. Go to Finance Access and Approvals References for more information.

If your Travel Advance request will be funded from a Start up fund or a Faculty Travel and Research (FTR) fund, please add Kari Sheldon, [email protected], Administrative Coordinator for Academic Programs and Advising, as the Approver for your request.

Once the form is completed, it will be automatically routed to the Advance Recipient, then the Approver, then to Accounts Payable. Once all signatures have been completed, the form will be sent as a PDF to all of the signers.

A deposit in the amount requested will be deposited to the RECIPIENT’s account within three (3) weeks days.  

If you would like to cancel a request, access the Travel Advance Request from the notification email, click on other actions and then click decline.

Travel Advance Reconciliation

Within two weeks of the completion of the travel/event, complete the Travel Advance Reconciliation.

Contact  if you have questions.