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GRANT Travel Advance Request

PLEASE NOTE

 If this request is for cash for a Macalester group or team, please visit the webpage about

Cash Advance Request

Should you need an advance of travel funds prior to College-sponsored travel, please review Travel Advance Policy Guidelines. Faculty and staff are strongly encouraged to sign up for direct deposit to ensure the funds are expedited into their bank account before travel starts. To request an ADVANCE for College-sponsored travel, first complete the Travel Advance REQUEST (see below).   The requested amount will be deposited to the Faculty or Staff member’s direct deposit bank account. Keep in mind, this request must be received no fewer than three (3) weeks PRIOR to the day needed, due to processing time.

Non-Grant Related?

Go to Travel Advance Request, if your advance is NOT Grant-related.

Travel Advance Request (not grant-related)

To Initiate a Grant Travel Advance Request, select below by who is initiating and the amount:

Principal Investigator is RECIPIENT

Initiating on BEHALF of the RECIPIENT (PI)

Select the link below to start a Grant Travel Advance Request on behalf of the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Recipient

Grant Travel Advance Request – on behalf of the Recipient (PI) (eform)

Initiating for YOURSELF as the RECIPIENT (PI)

Select the link below to start a Travel Advance Request for yourself as the Recipient. Initiate the form: 1. Enter your name and email

Grant Travel Advance Request – for yourself as the Recipient (PI) (eform)

UNDER $2,000 – Principal Investigator NOT is RECIPIENT

Initiating on BEHALF of the RECIPIENT (NOT a PI) under $2,000

Select the link below to start a Grant Travel Advance Request on behalf of the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Recipient 3. Enter name and email of the Principal Investigator (PI).

Grant Travel Advance Request – on behalf of the Recipient (NOT a PI) (eform)

Initiating for YOURSELF as the RECIPIENT (NOT a PI) under $2,000

Select the link below to start a Grant Travel Advance Request for yourself as the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Principal Investigator (PI).

Grant Travel Advance Request – for yourself as the Recipient (NOT a PI) (eform)

OVER $2,000 – Principal Investigator NOT is RECIPIENT

Initiating on BEHALF of the RECIPIENT (NOT a PI) over $2,000

Select the link below to start a Grant Travel Advance Request on behalf of the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Recipient 3. Enter name and email of the Principal Investigator (PI).

Grant Travel Advance Request – on behalf of the Recipient (NOT a PI) (eform)

Initiating for YOURSELF as the RECIPIENT (NOT a PI) over $2,000

Select the link below to start a Grant Travel Advance Request for yourself as the Recipient. Initiate the form: 1. Enter your name and email 2. Enter name and email of the Principal Investigator (PI).

Grant Travel Advance Request – for yourself as the Recipient (NOT a PI) (eform)

Budget Approval levels and approvers can be found by looking up the Fund or Org in Finance Approval Look up Tool. Go to Finance Access and Approvals References for more information.

Once the form is completed, it will be automatically routed to the Advance Recipient (if not the same as the Initiator), the Approvers, then to Accounts Payable. Once all signatures have been completed, the form will be sent as a PDF to all of the signers.

A deposit in the amount requested will be deposited to the RECIPIENT’s account within three (3) weeks days.  

If you would like to cancel a request, access the Grant Travel Advance Request from the notification email, click on other actions and then click decline.

Travel Advance Reconciliation

Within two weeks of the completion of the travel/event, complete the Travel Advance Reconciliation.

Contact  if you have questions.