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Workday/Worktag Look up Tool

The Workday/Worktag Look up tool is available to anyone with Macalester College credentials to help translate a FOAPAL (Banner account code) to Workday Worktag.

Tips to use the tool

  • You may need to open with an Incognito (Chrome) or Private (Firefox) tab if you receive the error message, “User has insufficient permissions to execute “Argos Web API.AP Workday/Wotktag Lookup Tool “. Best viewed with 1920 x1080 screen resolution.
    • You will see the Macalester SSO login screen, use your Macalester credentials to log in.
      • If you receive the pop up message that asks for “macadmsys.macalester.edu wants access”, answer ALLOW.
  • Ideally, you should enter the FULL FOAPAL to see the FULL Workday Worktag accounting code.
  • If using a form OUTSIDE of Workday, you will need to enter the FULL Worktag translation.
  • Within Workday, the system can find Worktags by searching by key words.

Please contact Accounting at [email protected] with any questions.

How to use the Look up tool results in Workday

Depending on the Worktag translation, enter the Worktag to have Workday enter the related Worktags for you. Know that:

  • Ledger Account is required for forms and processes outside of Workday only.  When entering a Spend or Revenue category within Workday, the system adds them automatically.
  • For Payroll costing allocations, Spend Category is not required within Workday.  See Payroll Costing Allocations for more information.
Example: Operating Budget

For an Expense / Spend: Enter the Cost Center and FD100, FN07 will enter automatically within Workday. Ledger will not appear on the Workday form, but it will be added when the Spend Category is added.

Operating Budget Look up results

For an Revenue transaction: Enter the Cost Center and FD100, FN07 will enter automatically within Workday. Ledger will not appear on the Workday form, but it will be added when the Revenue Category is added.

Example: TEM Budget

If a FUND-ORG translation returns a DESIGNATION Worktag, enter the DE#####. The supporting Worktags will be entered automatically by the system. 

Example: Result with PROGRAM

If a FUND-ORG translation returns a PROGRAM Worktag, enter the PG#####. The supporting Worktags will be entered automatically by the system. 

Example: Result with GIFT

If a FUND-ORG translation returns a GIFT Worktag, enter the GF#####. The supporting Worktags will be entered automatically by the system. 

Example: Result with GRANT

If a FUND-ORG translation returns a GRANT Worktag, enter the GR####. The supporting Worktags will be entered automatically by the system. 

Example: Result with DESIGNATION

If a FUND-ORG translation returns a DESIGNATION Worktag, enter the DE#####. The supporting Worktags will be entered automatically by the system. 

Example: Result with PROGRAM and DESIGNATION

If a FUND-ORG translation returns a PROGRAM and DESIGNATION Worktag, enter the DE#####. The supporting Worktags (including PROGRAM) will be entered automatically by the system. 

Example: Result with PROJECT CODE

If a FUND-ORG translation returns a PROJECT CODE Worktag, enter the PJ####. The supporting Worktags will be entered automatically by the system.