Workday / Worktag Orientation
Overview
With the transition to Workday Finance, Macalester has moved from Banner FOAPALs to Worktags to categorize financial transactions. The resources below will help you understand the new Worktag structure, convert existing FOAPALs to Worktags, and build your own reference guide for the FOAPALs you use most often.
Resources for Transitioning to Workday
- FOAPAL to Worktag Mapping Overview (PDF)
- Review the FOAPAL to Worktag Mapping Overview for a high-level comparison of how Banner FOAPAL elements correspond to Workday Worktags.
- Worktag Lookup Tool
- Use the Workday / Worktag Lookup Tool to convert an existing FOAPAL to the corresponding Workday Worktags.
- FOAPAL to Worktag Conversion Spreadsheet
- Make a copy of the FOAPAL to Worktag Conversion spreadsheet to create your own reference guide for the FOAPALs you use most frequently.
- Macalester Finance Approvals Explained
- Learn how Finance Approvals are streamlined an automated with Workday.
Understanding Worktag Types
When you convert a FOAPAL using the Workday / Worktag Lookup Tool, you’ll typically receive multiple Worktags. The Worktag you enter in Workday depends on the type of financial activity you’re completing.
For example:
| Financial Activity | Worktag to Enter |
|---|---|
| Operating budgets | Cost Center (CC) |
| Non-operating transactions | Designation (DE), Program (PG), or Gift (GF) |
| Projects | Project Code (PJ) |
| Grants | Grant (GR) |
Where You’ll Use Worktags
In Workday
The Workday business processes below automatically populate the Worktags associated with your department. If you need to charge a different Banner FOAPAL, first convert that FOAPAL using the Workday / Worktag Lookup Tool. Then enter the corresponding Cost Center, Program, Gift, Grant, Designation, or Project Code in Workday.
- Create Supplier Invoice Request
- Request payment of supplier invoices
- Submit a Standard Engagement Contract (SEC)
- Create Expense Report
- Reconcile Pcard transactions
- Request employee reimbursements
- Create Spend Authorization
- Request a Travel Advance for Macalester-related travel
Outside of Workday
Some processes and forms will continue to be initiated outside of Workday.
Through August 31, 2026, the Cashiering forms below will continue using Banner FOAPALs. Beginning September 1, use the Workday / Worktag Lookup Tool to convert your Banner FOAPALs to the Worktags needed to complete these forms.
- Department Deposit
- Petty Cash Request
- Cash Box Request
- Cash Advance Request