Email Signature Policy
Use these email signature guidelines to present a more unified, professional appearance for college communications.
Email Signature Do’s
- Do use the secondary logo.
- Do keep it simple, including only essential information in three to eight lines.
- Use fonts such as Serif or Sans Serif, sized “Normal” in the Google text editor or 10-12 pt. Other fonts may not display correctly.
- Do use a single color, such as black or dark gray.
- You can include simple URLs (without “http://www”).
- Social media links in plain text (without icons) are optional.
- If you’d like, do include your pronouns and name pronunciation.
Email Signature Don’ts
- Don’t include any other logo besides the secondary logo unless you are in the Athletics Department.
- Don’t include vCARDS; they increase file size and appear as attachments.
- Don’t include tag lines or quotes; they may be perceived as college-wide statements.
- Don’t include a street address unless you frequently host visitors.
Minimal signature
NAME (ALL CAPS)
Title
Macalester College Department/Office
Phone Number
Signature with multiple phone numbers and links
NAME (ALL CAPS)
Title
Macalester College Department/Office
[email protected] | macalester.edu/department
651-696-2000 (office)
651-69655-1234 (mobile)
651-696-8467 (fax)
Follow Us: Facebook | LinkedIn
Signature with mailing address
NAME (ALL CAPS)
Title
Macalester College Department/Office
1600 Grand Avenue, Building, Suite xyz
St. Paul, Minn. 55105
[email protected] | macalester.edu/department
651-696-2000 (office)
651-696-1234 (mobile)
651-696-8467 (fax)
Follow Us: Facebook | LinkedIn
Department or office email accounts
NAME OF DEPARTMENT (ALL CAPS)
Macalester College
Phone Number
How to Change Your Signature
Instructions can be found at Google Mail.