Bulletin Board

2023 Online W-2’s will be available January 17th for those who have signed up to receive their W-2 Electronically.

2023 Paper W-2’s is projected to be mailed around January 22nd and no later than January 31st, per IRS guidelines to the address we have on file.

An email will be sent to you when your W-2 is available to view and print.  If you have questions, please contact Payroll at [email protected]

Quick 5 Timesheet Tips:

  1. When approving timesheet(s) after the payroll period ends make sure the date range reflects the Last Period.
  2. Fractions of hours must be rounded to the nearest 15 minutes and entered as a Fraction of the hour – for example 5.75 – 5hours 45 minutes
  3. Any time segments flagged with a Red X indicates hours apply to a different department and can only be approved by the supervisor of that department.
  4. If your employee has more than one job with a different department, you will receive the following error message: 9000009999 – Timeclock Test [XX/XX/XXXX XX:XX AM/PM].  One or more approvals could not be changed due to job code access.  Only the supervisor who manages that job can approve the time segment.
  5. Column M will populate a checkmark in the box when the time segment was successfully approved by the Manager (you and/or a different department)

Please visit the Bi-weekly Timesheet (TCP) page for Additional Information.

We are pleased to announce Payroll added an exciting new time and attendance feature for students.   This new feature allows students the ability to add, delete and edit missed time segments and sick time on the web clock using the Add Timesheet Entry function.

To learn more about this exciting new feature and how to navigate the process refer to Timesheet Entry.

Contact Payroll at [email protected] if you have questions

Mission Statement

Macalester’s payroll department is a team of professionals committed to supporting the needs of our domestic and international Faculty, Staff and Students.  We are dedicated to deliver payroll accurately and on-time while adhering to college policies, as well as federal and state regulations.  We strive for excellence in providing high level of customer service, high degree of confidentiality, and continued support campus-wide.