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Document Services

Document Services provides quality printing, duplication, finishing and scanning services to Macalester faculty, staff, students and other customers requiring copy and print services.

Ruth Stricker Dayton Campus Center, Lower Level

[email protected]

651-696-6226

Quick Links

Hours

When classes are in session

Document Services and MacPass Printing

Monday – Friday: 8:00 a.m. to 4:30 p.m.

When classes are NOT in session

Document Services and MacPass Printing

Monday through Friday: 7:00 a.m. to 3:30 p.m.

Services Provided

Booklets/Program Printing

Document Services can print both booklets and programs which can be a coil, comb, saddle stitch or two-side staple bound.

Black & white, color or both can be completed in our office.

Please plan ahead, booklets do take more time.

Brochures

Usually, a single sheet often printed on both sides and can be folded in half or in thirds.

Convenience Copiers (Multi-Function Device) / HP Desktop Printers

The MFD’s on campus report error notifications directly to Loffler.

To report any problems, issues, training needs or any questions, open a help desk ticket with ITS (and choose the Print, Scan, Copy button), OR please email us at [email protected]. 

Please include the Loffler ID number.

Copier Paper Requests

  1. Cases of 100% recycled copy paper can be ordered by opening an ITS ticket to Print(Loffler) Supply Order or directly from Central Stores at [email protected]
  2. Reams of any other type of paper can be ordered from Document Services.
  3.  Paper Sample Books are available upon request.
  4. For Toner order see below.

Flyers/Handouts

Flyers and handouts are usually one sheet, one-sided or two-sided.  They can be black and white, color, or both.

A wide variety of paper stocks can be used.

Flyer Printing/Flyer Run

Document Services prints and delivers flyerss for the flyer run.

The normal number of flyer is 54 (35 for Residential Life and 13 for the Information Desk).

Please note, WEEKLY orders must be submitted by 3 pm on Tuesdays, so plan ahead. 

Flyers for flyer run are 8 ½ x 11.

Please submit via IOnS.

Lamination/Foam core

Document Services can laminate sizes of 8 ½ x 11, 8 ½ x 14 and 11×17 Prints.  We can laminate using 1.5 mil, 3 mil and 5 mil thickness.

Laminating up to 24 inches wide (limited to 1.5 mil thickness)  can be completed at Document Services.

Larger laminating is sent off campus to be completed.

Foam core backing is completed off campus.

MacPass / ID card Printing

Document Services prints replacement MacPass cards.

Hours for MacPass Printing

Replacement cards are made a no cost.

For Department cards – used for Door Access or Printing at the Multi-function devices (MFDs) – request via ITS MacPass: Department cards for door access or printing

For more information visit the MacPass information (Macalester login required).  MacPass GET (Manage Your Money, View Balances & more)

NCR Forms

Since the Academic world is not yet paperless, paper forms are still in use here at Macalester.

Document Services has 2, 3, and 4 part NCR paper available.

Document Services also does padding for single sheet forms in whatever thickness is needed.

Postcards

Postcards are a perfect way to share information. They are inexpensive and very effective.

Postal regulations require postcards to be a minimum 3½ inches high by 5 inches wide to a maximum 4 ¼ inches high by 6 inches wide.

Postcards that will be metered (by the postal meter) on campus must be at least 4″ x 6″ .  Postcard smaller than 4″ x 6″ must be hand stamped by the requester.

Postcards must be at least .007 inches thick so most are printed on cardstock.

Scanning Services

We can teach you how to use the scanning functions on the walkup MFD’s, our on-site staff can scan small projects for you, or we can coordinate having larger projects scanned at our off-site Loffler Document Service Center. Please contact Document Services via email at [email protected] or via telephone at 651-696-6226 to discuss your needs.

Table Tents

Table tents are available for classes.

Toner Supply Requests

  1. Toner for Convenience Copiers (Multi-Function Device) or HP Desktop Printers can be ordered by opening an ITS ticket to Print(Loffler) Supply Order or directly from Loffler at  [email protected]
  2. Please include the Loffler ID number and if color or black toner needed.
  3. For Copier Paper orders see above 

Pricing

Black & White Copying

8½ X 11 ______ $0.05

8½ X 14 ______ $0.06

11 X 17 _______ $0.07

Color Copying

8½ X 11 ______ $0.19

8½ X 14 ______ $0.21

11 X 17 ______  $0.23

Large Format Posters

Standard-weight Coated Paper ______ $5.50 per square foot

Finishing/Binding

Coil/Spiral ______ $0.10

Comb ______ $0.10

Booklet ______ $0.12

Padding ______ $0.15

Stapling ______ $0.02

Cutting ______ Price May Vary

Folding ______ $0.01

Laminating

3 or 5 mil:

8½ x 11 ______ $1.00
8½ x 14 ______ $1.50
11 x 17 ______ $1.00

1.5 mil:

8½ x 11 ______ (Less than five) $1.00
8½ x 11 ______ (More than five) $0.50
8½ x 14 ______ $1.00
11 x 17 ______ $1.50

Poster Run

54 posters ______ $11.93

Foam Core Offsite

$4.00 per square foot

Laminating Offsite

$3.50 per square foot

Payment

College Business Submissions

College business submissions are payable through the monthly department chargeback process. You will need the Worktag budget number you are authorized to charge to.

Personal Submissions

Please submit personal print projects thorugh Document Services email at [email protected]

Document Service accepts personal print jobs from Macalester faculty, staff and students and also from members of the local community. Personal submissions must be paid for upon pickup by cash, check, credit/debit card.

Please provide how you would like the print completed, number of copies, one or two sided, color toner or black and white, type of paper, if it needs stapling or hole punching and/or the type of binding if it’s book.

Document Services will email the estimate of the printing job’s cost. Once it’s agreed to, Document Services will print your request.

Submitting Orders

Submitting Print Orders via Loffler’s website IOnS

IOnS (Intelligent On-Line Solution) is the online platform for submitting print jobs at Macalester. 

Access the Ions portal here:  https://lofflerions.macalester.edu/

IOnS User Guide

  • The IOnS platform allows you to:
  • Upload PDFs directly.
  • Customize your print specifications.
  • View total costs upfront before submitting.
  • Store and Resubmit PDF files printed multiple times per year.
  • Delivery Options: You will have a set list of options for pick up or delivery.
  • Notes: If you need something that is not in the options please write it in the notes.  Such as CC sandwich board reservation dates, or if delivery is needed and the destination is different.

Getting Started with Work Tag Numbers: Once you submit your first order, Document Services will link your name to your primary FOAPAL/Worktag. Please enter it in the notes section for a first time use. If you manage multiple accounts, we can easily add additional Worktag numbers to your profile upon request.

Posters: Anything done on the poster printer. All other types of posters size 11×17 and under are considered simple or advanced printing in the Ions system. 

Submitting Print Orders in Person

Stop at Mailing Services counter to fill out an order form or drop a form off. Please see a Loffler team member if assistance is needed.

Macalester Copyright Information

Sustainable Efforts in Document Services

Document Services stocks several varieties of paper which contain post-consumer recycled content. All convenience copiers use paper that contains 100% post-consumer waste recycled content.