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Mobile Device User Guide

Need Assistance? Review the how to questions below providing step-by-step instructions

  • How to Clock In

    1. Open the Workday app on your mobile device
    2. Log on using Single Sign on
    3. Navigate to Clock Ine Clock In option, or use the search bar and type Clock In
      • Clock in/out screen will pop-up indicating you are not currently clocked in Tap Clock In at the bottom of the screen
    4. Verify your time entry details
      • The Time Type field will default to Worked Time. This is the standard option for most users
      • If you have more than one position, select the appropriate job from the Position drop-down menu for which you are clocking in
      • If all information is correct, tap OK at the bottom of the screen
        • If your clock-in is successful, a green confirmation message will appear displaying “Clock In at XX:XX.”
  • How to Clock out

    1. Open the Workday app on your mobile device
    2. Log on using Single Sign on
    3. Select Clock Out, or use the search bar and type Clock Out
      • Clock In/Clock Out window will display your most recent clock event, including the date and time of your last clock-in or clock-out
    4. Select the appropriate Out Reason:
      • Select Meal if you are starting a meal break
      • Select Out if you are ending your shift
    5. After selecting the appropriate Out Reason, the Clock Out window will appear. You may enter a comment if needed. Otherwise, click the check mark in the upper-right corner of the screen to submit your clock-out.
      • If your clock-out is successful, a green confirmation message will appear displaying “Clock Out at XX:XX.”
  • How to Correct a Missed Clock-out

    If You Forgot to Clock Out

    1. If you forgot to clock out from your previous shift, the following warning message will appear when you attempt to clock in for your next shift
      • You already checked in. Did you forget to check-out for your preview shift? If so, please entere in the comenst fields the actual time you should have checked-out so that your manger can adjust your out time.  Ar eyou sure you wnt to chek in again?
    2. To report the missed clock-out, enter a comment in the Comment field on the clock-in screen and include the date and time you intended to clock out
      • Example: 5/15/2026 @ 2:00 PM
    3. Select the checkbox next to the warning message to acknowledge the missed clock-out
      • You already checked in. Did you forget to check-out for your preview shift? If so, please entere in the comenst fields the actual time you should have checked-out so that your manger can adjust your out time.  Are you sure you wnt to chek in again?
    4. Click OK
      • You will be clocked in for your current shift, and a notification will be sent to your supervisor informing them of the missed clock-out and providing the information needed to correct the previous shift
  • How to Request Time Off

    Workday can be accessed using either of the following methods:

    Time-off requests can be submitted using either a desktop computer or a mobile device

    Option 1: Mobile Device

    • Open the Workday app on your mobile device
    • Log in using Single Sign-On (SSO)

    Option 2: Desktop Computer

    • Open a web browser and navigate to the Workday website
    • Log in using Single Sign-On (SSO)

    How to Access using the Mobile Device

    • Open the Workday app
    • log in using Single Sign-On (SSO)
    • Access Manage Absence using one of the following options:
      • Select the Manage Absence quick link, or
      • Select Absence under Most Used

    How to Access using a Desktop Computer

    1. Log in to Workday using a web browser
    2. From the Workday Home page, click Employees
    3. Click Manage Absence Calendar

    How to Request Time Off

    1. Log into Workday using either Mobile device or Desktop
    2. Click Manage Absense or Manage Absece Calendar
      • Note: Manage Absence and Request Absence perform the same function. Depending on your Workday home page configuration, Manage Absence may also be available as a quick link or through the search bar
    3. Select the dates you would like to take off
      •  The Absence Calendar will open
      • Navigate to the month in which you would like to request time off
      • Select the day or days you are requesting off
      • Click Request days at the bottom of the screen
    4. Select your Absense Type
      • Select the Type of Absence from the drop-down menu
        • You will only be able to view/request time off for plans you are eligible for
    5. Enter the number of hours requested
      • The request screen will display the selected dates, the absence type, and a default duration of 24 hours
      • In the Duration field, delete the default value and enter the number of hours you would like to use for each day
        • Example: If you are requesting time off  for multiple shifts.  Taking off 2 hours per day, enter in 2 in the Duration field.  The total request amount will automatically update to 4 hours
    6. Submit your request  
      • Mobile Experience
        • Click Submit at the bottom of the screen to route the request for approval
        • Successfully submitted when you receive a confirmation page displaying the following messaage:
          • Success In Progress; Up Next approval by Manager
        • Select the X in the upper-right corner of the screen to close the window and return to your Absence Calendar
      • Destop Experiece
        • Secessfully submitted when you received the following message:
          • Sucess! Request submitted
        • Select Go to Calender OR X
    7. Verify the status of your request
      • Mobile Experience
        • Pending requests will appear on the absence calendar with a gray dotted circle around the requested date(s)
        • Once approved, the circle will appear green
      • Desktop Experience
        • Pending requests will appear on the absence calendar with a gray box around the requested date(s)
        • Once approved, the box will appear green

    Note: Approved and pending requests can be viewed at any time through the Manage Absence calendar
  • How to View Sick Time

    How to Access using the Mobile Device

    1. Open the Workday app on your mobile device
    2. Log in using Single Sign-On (SSO)
    3. Access Absence
      • From the Workday home screen, locate Absence under Most Used
      • Click Absence
    4. View your sick time balance
      • Under Absence, select the Balances tab
      • Your Current Balance will display as of the current date

    Note: The balance shown reflects your available sick time as of today

    How to Access using a Desktop Computer

    1. Log in to Workday using a web browser
    3. Log in using Single Sign-On (SSO)
    4. Access Manage Absence Calendar
      • From the Workday home screen, locate Manage Absence under Quick Links OR on the navigation panel, select Employee
      • Click Manage Absence OR Manage Absence Calendar
    5. View your Sick Time Balance
      • Under Requests and Balances, select the Balances tab
        • Your Current Balance will display as of the current date

    Note: The balance shown reflects your available sick time as of today.
  • How to View Prior Shifts

    How to Access using the Mobile Device

    1. Open the Workday app on your mobile device
    2. Log in using Single Sign-On (SSO)
    3. Access Enter Time
      • From the Workday home screen, locate Enter Time under Most Used
      • Click Enter Time
    4. View your prior shifts
      • Select the Week you would like to review
      • Use the arrows at the top of the screen to navigate to previous weeks
      • The selected week will display your recorded shifts
      • The Week Breakdown will show hours by earn code category
      • Selecting a specific date within the week will display your clock-in and clock-out times for that day

    How to Access using a Desktop Computer

    1. Log onto Workday using a web browser
    2. Log in using Single Sign-On (SSO)
    3. Acess Time Entry
      • From the Workday home screen, locate Employee
      • Click Time Entry
    4. Under the Enter Time section
      • Click Select Week
    5. Select the Week to Review
      • A View Time Select week window will open
      • Enter the date or use the Calendar to select the specific day within the prior pay period you would like to review
      • Click OK