Workday

An Enterprise Resource Planning (ERP) platform is the backbone of campus operations, integrating and supporting essential functions such as:

• Budget and financial planning and tracking
• Hiring and payroll
• Student records, registration, and student accounts

Workday is a cloud-based system that brings together Human Resources (HR), Payroll, Finance, and Student information in one easy-to-use platform. It’s designed to simplify everyday tasks and make things more efficient for everyone. With real-time access to key information, faculty, staff, and students will be able to quickly find what they need.

• Modernization: Replace our outdated and unsustainable Banner ERP system with a scalable, cloud-native system that consolidates applications and positions the College to leverage emerging technologies that meet the evolving needs of the campus community.
• User Experience:  Offer a modern, intuitive interface that improves usability for students, faculty, and staff, making it easier to complete tasks and access information.  
• Security & Compliance:  Enhance data security and ensure compliance with regulatory standards through robust, continuously updated cloud infrastructure.
• Operational Efficiency:  Streamline and automate processes to reduce administrative burden, eliminate redundancy, and allow faculty and staff to focus more time on mission-critical work.
• Data Access and Insights:  Provide real-time access to accurate, consistent data that supports decision making, planning, and reporting across the College.

We prioritize the end-user experience by designing efficient, intuitive, and accessible processes that reduce administrative burden and support academic and operational success.

We will adopt Workday’s delivered best practices wherever feasible, limiting customizations to legal, regulatory, or mission-critical requirements.

We commit to clear, consistent communication throughout the project, encouraging feedback and fostering stakeholder trust.

We recognize that successful implementation requires active engagement, leadership support, and thoughtful change enablement across all levels.

Together, we make decisions that ensure long-term maintainability, scalability, and adaptability of the Workday system.Back to top

Project sponsors are senior leaders who provide the high-level vision, secure the resources for project success, and ensure the project aligns with the organization’s broader strategies and needs.

MOOO’s project sponsors are Patricia Langer, Vice President of Administration and Finance, and Jenn Haas, Vice President and Chief Information Officer (CIO). 

This group manages cross-departmental impacts and policy-related decisions.  It resolves complex issues, facilitates institutional alignment, and ensures project milestones are met.  In addition, the Steering Group promotes communication and collaboration between functional areas and provides leadership in the development and execution of the project change management plan.

Membership includes:

• Bethany Miller – Associate Provost & Chief Data Officer (Inst. Research)
• Adam Johnson – Director of Institutional Research (Inst. Research)
• Marga Miller – Assistant Provost (Provost’s Office)
• Claire Sislo – Faculty Operations Systems Analyst (Provost’s Office)
• Dave Berglund – Associate VP for Finance (Business Services)
• Aimee Baxter – Business Services Systems Manager (Business Services)
• Kasey McMaster – Business Services Systems Manager (Business Services)
• Deb Ekeren – Director of Human Resources (HR)
• Registrar (Registrar’s Office)
• Matthew Sherman- Associate Registrar (Registrar’s Office)
• Brian Lindeman – Assistant VP of Admissions and Fin Aid (Admissions and Fin Aid)
• Tim Friemann – Database Manager (ITS)

Working groups manage daily project tasks, configure processes, represent the needs and perspectives of the campus community regarding processes and systems and make day-to-day project decisions.  The working groups are made up of subject matter experts.

Working Groups are as follows:

• Business Services:
  • Aimée Baxter
  • Alicia Walk
  • Amber Lane
  • Ashley Klingsporn
  • Dave Berglund
  • Deborah Schmidt
  • Lorin Mustafa
  • Maria Lagos
  • Matthew Walters
  • Melissa Ketter
  • Talia Porter-Cohen
  • Tracy Arndt
• Human Resources (HR):
  • Adi Carter
  • Deb Ekeren
  • Jaclyn Howard
  • Jaelynn Blenkush
  • Kara Zetzman
  • Narrah Palmquist
  • Purvaja Kavuru
  • Randi Hartman
  • Stacy Peterson
  • Faculty HR
    • Provost Office
• Student Services:
  • Adam Johnson
  • Brian Lindeman
  • Claire Sislo
  • Jonathan Cardenas
  • Kelly MacGregor
  • Marga Miller
  • Michelle Benson
• IT Services (ITS):
  • Integrations: Create and confirm integrations scope, obtains approvals for all integration development, testing and deployment activities including third party vendors.
  • Data and Reporting: Validate data conversion extract and transformation activities, manage technical reporting activities, develop list of reports for which a Workday standard report does not exist and require custom development using Workday ad-hoc reporting or advanced reporting tools.
    • Brent Erickson
    • Eric Rehnberg
    • Fabiola Grubhofer
    • Jenn Hass
    • Katie Kaul
    • Lea Green
    • Lloyd Lentz
    • Ramón Rentas
    • Tim Friemann

The Project Managers are responsible for managing the project to completion including requirements gathering, configuration, testing, managing working groups, and removing roadblocks to complete project activities on budget, on time. Project Managers set deadlines and evaluate milestones, provide project status updates to Sponsors and Steering Group members on a regular basis and manage the relationship with the implementation partner.  

Project Managers:  

• Ramón Rentas – Associate VP of Infrastructure and Enterprise (ITS)
• Fabiola Grubhofer – Project Manager/Business Analyst (ITS)

Successful implementation of Workday requires intention, campus-wide change enablement.  It ensures our community is prepared for, informed about, and supported throughout this transformation.  

Membership includes:  

• Change Management Leads: Jenn Haas, Chief Information Officer (ITS) & Katie Kaul (ITS)
• Change Advisor: Lea Green (ITS)
• Student:  Jonathan Cardenas (Student Affairs)
• Faculty: Kelly MacGregor (Geology)
• Staff:  Kara Zetzman (HR)
• Academic Affairs:  Claire Sislo (Provost’s Office)
• Business Service Systems: Aimée Baxter & Kasey McMaster (Business Services)
• Communications & Marketing: Michelle Benson, Assistant VP of Communications and Marketing

This group of employees from across campus helps bridge communications from the project team to individuals on campus, sharing information through their networks and offices to keep everyone informed. Currently being onboarded through the end of February, the MOOOvers will provide your department with timely project updates and share your essential insights back to the project team.

Membership includes:

• Eric Peterson (ITS)
• Tam Perlman (ITS)
• Kate Anders (Geology, Physics, and Astronomy)
• Carla Zelada (History)
• Jan Beebe (English)
• Pattie Lydon (Center for Religious and Spiritual Life)
• Lisa McCarthy (KAIGC)
• Paula Solis (Facilities)
• Johanna Solem (Facilities)
• Kate Roarty (Library)
• Maureen Johnston (Athletics)
• Ron Osterman (Athletics)
• Katja McKiernan (Athletics)
• Emi Menk (Student Affairs)
• Kerri Roesner (Student Affairs)
• Brian Lindeman (Financial Aid)
• Kaylee Highstrom (Advancement)
• Adri Viswanatha (Advancement)
• Kristi Curry Rogers (Faculty)
• Priscila Rouse (Institutional Research)