Timeline

May Pcard Transactions – Follow current processes

Due to credit card processing timing, it is possible late May Pcard transactions could show up in June to be reconciled. Purchases made before or on the May 31 will need to be reconciled in Wells Fargo.

• June 6: May Pcard transactions should be reconciled on the Wells Fargo site.
• June 10: Approvals are due as usual.
  • This will be last day for login access to the Wells Fargo site. Unapproved transactions will need to be entered in Workday.

June Pcard transactions – Use Workday

• Starting June 1: Purchases made on or after the June 1 will be reconciled in Workday.

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• June 1: First day to submit out-of-pocket expenses in Workday.
• June 10 end of day: Last day to access Wells Fargo site.
  • All out-of-pocket expenses must be submitted AND approved in Wells Fargo by the end of the day.
  • Any outstanding out-of-pocket expenses will either need to be re-entered by the cardholder in Workday.

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• May 15: Last day to email payment requests to Accounts Payable (AP). Any payment due before June 5 MUST be submitted to Accounts Payable by Friday, May 15.
• May 22: Last AP check run for fiscal year 2026. However, payment requests in June may still be applied to fiscal year 2026 if eligible, as usual.
• May 23 through May 31: Pause on all AP payments. Accounts Payable will not be able to accept any payment requests during this period.
• June 1: First day to use Workday to request payments* on invoices and vendor contracts.
  • If the vendor is able to produce an invoice, attach that to the Supplier Invoice Request in Workday. This is the easiest option for the requestor.
  • If the vendor is unable to produce an invoice, the Standard Engagement Contract (SEC) form needs to be completed and attached to the Supplier Invoice Request in place of the invoice.

*Departments that have regularly have bulk payment requests at a time will have a different process that will be communicated to them.

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Dates will be shared as part of Financial Year End communications.

• Purchases made before or on the cut off date will need to be reconciled in Wells Fargo site
• Purchases made on or after the go-live date will need to be reconciled in Workday
• Last day to reconcile purchases in Wells Fargo site.

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Dates will be shared as part of Financial Year End communications.

• June 1: First day financial reports, like Budget to Actuals, are available on-demand in Workday.
• June 21: Last day for scheduled Argos reports to be sent out.

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All dates are as usuals for Pay Period May 31-June 13

• June 13: Last day to use TimeClockPlus (TCP Clocks) and Web Time Entry/Web Clock (1600grand) 
  • Staff working overnight will receive separate instructions on time entry for the cutover to Workday.
• June 13: Last day to submit Timesheet Correction Request for previous pay periods
  • Corrections needed for the Pay Period May 31-June 13 and later will be made in Workday
• June 15 4:30pm: Timesheets are due
• June 16: Manager/Supervisor time approvals are due
• June 18: Last biweekly paycheck paid out of Banner; paystubs will be available in Banner.

All dates are as usual for Pay Period June 14-June 27, the only change is using Workday.

• June 14: First day to use Workday for time entry and clocking in and out
• June 19: Juneteenth, this will be the first holiday time entered in Workday
• June 29 end of day: First Workday timesheet due 
• July 2: First payroll out of Workday; payslips will be available in Workday

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• June 20: Early due date to submit June Leave Reports. This will be the last Leave Report.
• June 24: Early due date for managers to approver June Leave reports.
• June 30: Last monthly paycheck paid out of Banner; paystubs will be available in 1600grand.
• July 1: First day to enter absence request/time off including holidays in Workday
  • Any absence request/time off including holidays on or after July 1 must be entered in Workday
  • Time off can be entered up to a year in advance. Entering time off prior to the event will provide accurate time off balances for personal planning.
  • Time off can still be entered after the absence, but time off balances will not be accurate until it is entered and approved in Workday. 
• July 3: Independence Day Observed. This will be the first holiday time entered in Workday for salaried/exempt staff.
• July 31: First monthly paycheck paid out of Workday; payslips will be available in Workday.

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• March 11: Hiring for summer jobs in JobX may begin
• May 12: Student employees may begin summer jobs 
• May 25: Last day to hire in JobX for summer jobs
  • Students must accept their job offer in JobX by May 25 in order for their position to be carried over into Workday. 
  • Offers that are not accepted by this date will not transfer into Workday and require the offer process rerun in Workday in June. 
  • Exceptions may be made for summer student employees who will not work past June 13. 
• May 26 through May 31: No new job postings, offers extended, or hires entered in to HR systems
  • This pause is critical to ensure accurate records make it into Workday. 
• June 1: First day to resume hiring in Workday
  • Supervisors may post student jobs, review applicants and complete hiring directly within Workday. 
  • All student employment actions moving forward including job postings, offers, hires and job changes must be completed in Workday. 

These dates are based on the March 12, 2026, Student Employment announcement regarding Workday hiring timelines; the full message is available in the communication archives.

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• March 11: Hiring in JobX may begin Academic Year 2026-2027 jobs
• May 18: Last day to hire in JobX for Academic Year 2026-2027 jobs
  • Students must accept their job offer in JobX by May 18 in order for their position to be carried over into Workday. 
  • All students who have been successfully hired in JobX by May 18 will have their data migrated into Workday.
  • If the position is not filled by this date and you would like to continue recruiting, you will need to repost in Workday starting June 1 to resume hiring. 
• May 19 through May 31: No new job postings, offers extended, or hires initiated
  • This pause is critical to ensure accurate records make it into Workday. 
• June 1: First day to resume hiring in Workday
  • Supervisors may post student jobs, review applicants and complete hiring directly within Workday. 
  • All student employment actions moving forward including job postings, offers, hires and job changes must be completed in Workday.
• June 15: First day for first-year students to apply for jobs.

These dates are based on the March 12, 2026, Student Employment announcement regarding Workday hiring timelines; the full message is available in the communication archives.

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• March 20: Last day to submit Faculty candidates to the Provost’s Office for a candidates to be hired into Banner.
  • Submissions after March 20 will be entered into Workday after June 1.
• May 4: Last day to post new staff jobs
• May 26: All active jobs will be closed
• May 26 through June 2: All temporary hiring will be paused
• June 2: First day for faculty and staff hiring to resume in Workday

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• May 29: Last day to make personal information changes in 1600grand/Banner. Changes made after April 6 will not appear in Workday until manual data entries are completed and processed.
• May 31: Last day for any new hire, qualifying life event, and Retirement/HSA changes can be made through 1600grand/Bswift.
• June 1: First day to use Workday for making changes to personal information, benefits (with qualifying life event), dependents, and retirement/HSA elections.
  • Changes made in Workday will appear immediately following any necessary approvals. 
• October 31 through November 17: Open enrollment. The enrollment period is as usual with the change of using Workday.

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• May 29: Last day to use HR forms for remote work agreement and temp hire intake form. Forms will be removed for the HR website.
• June 1: First day to use Workday for most HR processes
• Use of Status Forms (e.g. change to current employee, one-time payment, departure)
  • June 13 for non-exempt employees
  • June 23 for exempt employees
• July 31: Last time using the current process and Google Doc for 2025-2026 performance reviews
• August 1: Begin using Workday for 2026-2027 Goals and Performance Reviews
  • The current timelines, form prompts, and statuses will remain the same in Workday

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