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Timeline

Phase One

Phase One included HR, Payroll, and Finance services and officially kicked off in August 2025. The Macalester community first logged into Workday on June 14, 2026. Support and enhancements are ongoing.

  • August 1, 2025 to October 20, 2025 was the Plan phase. In Plan, the team reviewed scope, created timelines, and established project tools and processes. Team members also began Workday training to grow Macalester’s knowledge of how Workday works.
  • October 20, 2025 to February 9, 2026 was referred to as the Architect and Configure phase where the team designed and built the future state of the system. This included configuring business processes, reports, roles, and integrations with other systems.
  • February 9, 2026 to May 4, 2026 was the Test phase. In Test, we validated the new system against the system design and requirements with involvement from functional teams.
  • After May 4, 2026, the system was finalized and data prepared to be migrated from legacy systems to Workday; old processes were cutover to the new ones; and everyone started to use Workday in June 2026. We will continue to optimize, train, and support everything related to Phase One.

Phase Two

Phase Two includes Student services (e.g. registration, student financial services, and course management). While many on campus have already been engaged in Phase Two conversations, this phase will officially kick off during the summer of 2026, and we will share more details then.

  • 2025-2026
    • Plan with team members from the Provost’s Office, Registrar, Student Affairs, Student Accounts Office.
    • Engage the Macalester community including Student government, SAC, and faculty.
  • 2026-2027
    • Kick off Phase Two officially and continue engaging our Macalester community.
    • During the Architect and Configure phase, the team designs and builds the future state of the system. This includes configuring business processes, reports, roles, and integrations with other systems. Functional Areas included are:
      • Academic Programs
      • Admissions and Registration (integration with Slate)
      • Records and Curriculum
      • Advising
      • Financial Aid (integration with PowerFAIDS)
      • Student Finance
  • 2027-2028
    • Complete configuration.
    • During the Test phase we validate the new systems will work for Macalester. 
    • Ready the entire Macalester community in change management activities and transition support.
    • Complete data migration, system cutover, go live, and support

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Updated: April 15, 2026