Workday Training Sessions – Spring Bloom 2026
To prepare for go-live, Macalester is hosting a series of role-specific training sessions designed to get you comfortable with the new system. Each session is tailored to your specific responsibilities—please review the options below to find the training that best fits your role.
Training Sessions at a Glance
| Session | Date, Time, and Location |
|---|---|
| Workday for Faculty (30 min) |
|
| Workday for Department Chairs (1 hr) | Monday, May 18: 12:30 PM via Zoom (Recorded) |
| Workday for Staff (1 hr) |
|
| Workday for Staff Managers (1.5 hr) |
|
| Workday for Student Employee Supervisors (1 hr) | Monday, May 18: 9:00 AM via Zoom (Recorded) |
| Workday for Business Tasks (1 hr) | Wednesday, May 20: 3:00 PM via Zoom (Recorded) |
| Workday Questions and Answers (30 min) | Friday , May 22: 11:30 AM via Zoom (Recorded) |
Session Descriptions
Workday for Faculty (30 min)
Monday, May 18: 12:00 PM via Zoom (Recorded)
Tuesday, May 19: 11:00 AM in Harmon
This session is designed specifically for faculty members, and anyone that supports faculty members, to prepare for the transition to Workday. After this training, you will have gained familiarity with Workday tasks including how to update your personal information, submit expenses (e.g. Pcard reconciliation), and what support resources will be available. The same content will be delivered at both the in-person and Zoom sessions; so faculty will only need to attend one of these sessions or watch the recording
- Getting Started in Workday
- Overview of what’s changing
- Workday basics (e.g navigation, personal profile, mobile app)
- Maintaining Your Personal Information in Workday
- Maintaining Pay and Benefit Information
- Business Tasks in Workday
- Workday Financial Data Model basics
- FOAPAL to Workday Crosswalk
- Entering Expenses in Workday (Pcards, reimbursements, and travel advances)
- Paying Invoices and Supplier (Vendor) Contracts in Workday
- Budget and reporting touch points
Workday for Department Chairs (1 hr)
Monday, May 18: 12:30 PM via Zoom (Recorded)
This session is designed specifically for department chairs, and anyone that supports faculty members, to prepare for the transition to Workday. After this training, you will have gained familiarity with Workday tasks including how to update your personal information, submit expenses (e.g. Pcard reconciliation), review your departments’ expenses and staff timesheets, and what support resources will be available. Content from the Workday for Faculty training will also be covered in this session, so Chairs only need to attend this session or watch the recording.
Same as Workday for Faculty:
- Getting Started in Workday
- Overview of what’s changing
- Workday basics (e.g navigation, personal profile, mobile app)
- Maintaining Your Personal Information in Workday
- Maintaining Pay and Benefit Information
- Business Tasks in Workday
- Workday Financial Data Model basics
- FOAPAL to Workday Crosswalk
- Entering Expenses in Workday (Pcards, reimbursements, and travel advances)
- Paying Invoices and Supplier (Vendor) Contracts in Workday
- Budget and reporting touch points
Plus:
- Managing Money in Workday
- Expense and invoice approvals
- Budget Reports, Filters, and Saved Searches
- Argos to Workday Crosswalk
- Managing People in Workday
- Manager view of Workday
- Manager tasks and HR partnership
- Review and Correcting Time and Time off (Absence)
- Overview of Employee Lifecycle in Workday
Workday for Staff (1 hr)
Monday, May 18: 2:00 PM via Zoom (Recorded)
Wednesday, May 20: 2:00 PM in Harmon
This session is designed specifically for staff members to prepare for the transition to Workday. After this training, you will have gained familiarity with Workday tasks including how to update your personal information, submit expenses (e.g. Pcard reconciliation), enter time and time off (absence) requests, and what support resources will be available. The same content will be delivered at both the in-person and Zoom sessions; so staff only need to attend one of these sessions or watch the recording.
- Getting Started in Workday
- Overview of what’s changing
- Workday basics (e.g navigation, personal profile, mobile app)
- Maintaining Your Personal Information in Workday
- Maintaining Pay and Benefit Information
- Time Tracking
- Nonexempt employee time entry and time off
- Exempt employee time off
- Business Tasks in Workday
- Workday Financial Data Model basics
- FOAPAL to Workday Crosswalk
- Entering Expenses in Workday (Pcards, reimbursements, and travel advances)
- Paying Invoices and Supplier (Vendor) Contracts in Workday
- Budget and reporting touch points
Workday for Staff Managers (1.5 hr)
Wednesday, May 20: 10:30 AM in Harmon
Thursday, May 21: 1:00 PM via Zoom (Recorded)
This session is designed specifically for managers of staff, and anyone that supports managers, to prepare for the transition to Workday and tasks starting June 1. After this training, you will gain familiarity with Workday tasks including how to update your personal information, submit expenses (e.g. Pcard reconciliation), review your team members’ expenses and timesheets, and what support resources will be available.
Content from the staff training will be covered in this session, so managers only need to attend one of these sessions or watch the recording. Managing staff in Workday follows many of the same steps as supervising student employees in Workday, with some key differences. If you have both staff and student employees report to you, we recommend attending or watching the recording of both the Manager sessions and the Student Employee Supervisor sessions.
Same as Workday for Staff:
- Getting Started in Workday
- Overview of what’s changing
- Workday basics (e.g navigation, personal profile, mobile app)
- Maintaining Your Personal Information in Workday
- Maintaining Pay and Benefit Information
- Time and Absence
- Nonexempt employee time entry and time off
- Exempt employee time off
- Business Tasks in Workday
- Workday Financial Data Model basics
- FOAPAL to Workday Crosswalk
- Entering Expenses in Workday (Pcards, reimbursements, and travel advances)
- Paying Invoices and Supplier (Vendor) Contracts in Workday
- Budget and reporting touch points
Plus:
- Managing Money in Workday
- Expense and invoice approvals
- Budget Reports, Filters, and Saved Searches
- Argos to Workday Crosswalk
- Managing People in Workday
- Manager view of Workday
- Manager tasks and HR partnership
- Review and Correct Time and Time off (Absence)
- Overview of Employee Lifecycle in Workday
Workday for Student Employee Supervisors (1 hr)
Monday, May 18: 9:00 AM via Zoom (Recorded)
This session is designed specifically for supervisors of student employees, and anyone that supports student employee supervisors, to prepare for the transition to Workday and tasks starting June 1. After this training, you will gain familiarity with the student employee experience in Workday, how to review and correct student timesheets, and what support resources will be available. Managing staff in Workday follows many of the same steps as supervising student employees in Workday, with some key differences. If you have both staff and student employees report to you, we recommend attending or watching the recording of this session and also attending or watching the recording of Workday for Managers.
- Supervising Students in Workday
- Work-Study & Student Employment
- Student view in Workday
- Time and Absence for Student Employees
- Manager view in Workday
- Review and Correct Timesheet for Supervisors
- Manager tasks and HR partnership
Workday for Business Tasks (1 hr)
Wednesday, May 20: 3:00 PM via Zoom (Recorded)
This session will be formatted to be half training, half question-and-answer time and is designed specifically for people that support these frequent or high-volume expensing and Accounts Payable tasks:
- Expense reports (Pcards and out-of-pocket reimbursements)
- Spend Authorizations (Travel advances)
- Vendor (Supplier) invoices and contract payments
Workday Questions and Answers (30 min)
Friday, May 22: 11:30 AM via Zoom (Recorded)
This time is intended for people who have questions after watching a recorded session or have questions they didn’t get to ask in training.