Review & Approval

Applications are reviewed by the Study Away Review Committee (SARC), which is composed of three voting members: the Associate Provost, the Registrar, and a faculty member from the Educational Policy and Governance Committee (EPAG). The Director of the Center for Study Away chairs SARC meetings. SARC reviews the applications on behalf of EPAG.

You should be aware that applying to a program on the approved programs list does not ensure approval by SARC. When evaluating applications for study away, SARC will take into consideration whether the program demonstrates advancement in your academic trajectory. The committee reviews applications using established criteria and checks that you meet the eligibility requirements for the program for which you are seeking approval.

Evaluation Criteria for the Study Away Application

• The student meets all Macalester eligibility requirements for study away.
• The student’s record shows evidence of preparation (e.g., GPA, relevant coursework) appropriate to the proposed program.
• The proposed course of study is a relevant extension of the student’s academic, career, and personal goals as part of their Macalester education or an exploration of new academic interests unavailable to them at Macalester.
• The proposed program or university is accredited or otherwise approved for credit by the Macalester Registrar and provides sufficient student support as determined by CSA staff.
• The student’s application demonstrates that the program provides opportunities to build intellectual independence and self-awareness.
• The student’s application demonstrates how their participation in the program offers opportunities for cultural learning, participation in applied experiences, language learning, or enhanced learning through curricular opportunities unavailable at Macalester.

Appeals

In cases where students wish to appeal a decision made by SARC, an appeal must be submitted through this Google Form to Katie Kelly, Assistant Dean for Academic Programs and Advising. After ensuring the appeal includes all the relevant facts pertinent to the decision and articulates a rationale for appealing (including documentation, if applicable), the appeal will be shared with the Provost for a final decision. The appeal deadline changes annually, and is listed in your study away approval letter.

Typically, only appeals relating to curricular issues that arise after SARC’s review will be considered. Housing arrangements and off-campus jobs will not be taken into account.

If you have questions about the appeals process, please contact Shanti Freitas, Director of the CSA at [email protected].