Change of Plans
After your study away plans are approved by the Study Away Review Committee (SARC), you are able to make changes to those plans. In most cases, those changes will need to be approved again by SARC. We encourage you to speak with a study away advisor first to discuss your reasons for wanting to change, and what other study away programs are still available. Then, you can follow directions below to request a change.
Change of Plans Forms
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By submitting the request to withdraw, you will be officially canceling your participation in your study away program. This request is not to be used to change programs or change your study away semester (see below for these options instead).
To cancel, log into your study away portal and go to “My Programs,” then click into your program. There you will see a link that says “Request to Withdraw” (see screenshot below). Complete the steps requested after clicking that link.
After the CSA receives your request to withdraw, we will process it by removing you from the list of study away students and informing other offices on campus. If you have already applied to your university or program, or started your study away semester, you must also inform them directly of your request to withdraw as there may be financial implications.
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Request To Change Study Away Semester Form
You may request to change study away semesters for compelling reasons, such as health or family circumstances. Changing your study away semester may not be used to manipulate the semester balance provisions of study away policies and procedures. Change requests will be reviewed by CSA staff and SARC, and approval of your request is not guaranteed.
Deadline: Requests to change your study away semester are processed on a rolling basis as they are received. If you are considering changing your semester, CSA staff highly encourage you to speak with your study away advisor early to consider all implications (on-campus housing, enrollment in Mac courses, financial impact). If you are considering changing your study away semester in order to take a leave of absence, consider how it will affect your eligibility for study away.
You may need to resubmit parts of your application if there have been changes in planned coursework or other academic content. You are also responsible for informing and making all necessary arrangements with your study away program.
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Request To Change Study Away Program Form
You may request to change your study away program for a compelling reason, such as program cancellation, denial of program admission, increase of travel advisory level for program location by the U.S. Department of State, a change in educational goals, or personal reasons related to health, family, or finances. In all cases, you must demonstrate clear justification for requesting a program change. Change requests will be reviewed by CSA staff and SARC, and approval of your request is not guaranteed.
Deadline: Requests to change your study away programs are processed on a rolling basis as they are received. If you are considering changing your program, CSA staff highly encourage you to speak with your study away advisor early to consider all implications. You need to submit a request to change programs prior to program deadlines, which are often in March for fall programs and September for spring programs, though some program and university applications are due before this.
You may need to resubmit parts of your application if there have been changes in planned coursework or other academic content. You are also responsible for informing and making all necessary arrangements with your study away program. Feasibility of program change requests may rely on factors beyond Macalester’s control, such as individual program deadlines and capacity. Approvals for faculty-led and exchange programs will depend on availability.
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No student approved for one semester of study away will be permitted to extend that term.