Faculty Technology Checklist
Technology Checklist for New Faculty
✓ Initialize your official Macalester College account
About 90 days prior to your start date Information Technology Services (ITS) will send an email message with the subject “Initialize your Macalester Account” to your personal email address on file.
✓ Turn on 2-factor authentication for your Google & 1600grand accounts
- Google Account & 2-Step Verification: Turn on 2-step verification before the grace period expires 2 weeks after your first login. You also need a backup 2-step option when your phone is unavailable. Save and/or print 10 one-time-use Google 2-Step Verification backup codes.
- 1600grand & Duo Mobile: Follow the instructions in our Duo Mobile Setup Guide to get ready to use the Duo Mobile app to securely log in.
✓ Request preferred name change (optional)
Macalester systems will use your preferred name as the system’s display name, like email and the online directory. Faculty may request their preferred name be changed to something other than their legal name by submitting the Employee Personal Information Update Form (gform) or contact Employment Services directly at email@example.com. Once the request is submitted to update your preferred name, it may take several days for the update to migrate to Macalester systems that use it.
✓ Log into 1600grand, Macalester’s information portal
Macalester’s portal, 1600grand.macalester.edu, is the gateway to Macalester resources, including current course enrollments and rosters. Requires 2-factor authentication with Duo Mobile.
✓ Read your Macalester email
Check your Macalester email frequently. Your departmental and campus colleagues will use Macalester email to communicate with you. Furthermore, the Provost’s office, Employment Services, ITS, and other Macalester units will also use your Macalester email account to communicate with you. mail.macalester.edu | Gmail app (Google Play) | Gmail app (App Store – Apple)
✓ Claim your Zoom Meeting & Zoom Phone license by signing in with Single sign-on (SSO)
Macalester uses Zoom for video conferencing and for phone service. You’ll need to sign in with SSO to set up your Zoom account.
✓ Set up your laptop, smartphone or tablet to use eduroam wifi
You don’t have to be on campus to use eduroam’s configuration assistant tool to install and enable the service before arriving at Macalester. Once on campus, just select eduroam from the list of available wireless networks. eduroam connection guides
✓ Review computer hardware and software needs with AIA
Tenure-track faculty usually have start-up funds provided by the Provost’s Office with which to purchase a computer. Nontenure-track faculty should contact their AIA for assistance. new tenure-track faculty computer | non-tenure-track faculty computer | software purchases | AIA contact info
✓ Explore Moodle, our learning management system
✓ Know how to get assistance with technology from ITS
Contact your Academic Technology Assistant (AIA) for assistance. The ITS Help Desk is also available and offers extended evening and weekend hours during the fall and spring terms. Check out our Self Service Portal to search our knowledge base for answers, chat, submit a ticket to ask for help. | AIA contact info | firstname.lastname@example.org | help.macalester.edu | 651-696-6525