Student Accounts Office Forms

Payment Agreement:
All students who attend Macalester College are required to complete, sign, date and submit this form before they arrive on campus to begin their first semester.

Student Employment Check Authorization (SECA)
This form is to be used by students to authorize Macalester College to credit their student employment earnings directly to their student billing account through the Student Employment Check Authorization (SECA).  Student employment earnings will be credited to the student’s billing account as it is earned and only if it is authorized to do so.

Petty Cash Reimbursement Form
This form is used by employees to be reimbursed for expenses of $50 and under. Please see the Petty Cash policy in the Policy Manual for reimbursement guidelines.

Department Deposit Form 
This form is to be used by departments that are depositing cash and/ or checks into their department accounts. Deposits that do not total the correct amount will be returned to that department.

Student W-9 Tax Form
Students eligible for a 1098T Tax Form must have a social security number (SSN) on file with the college. Please submit the Student W-9 using the link above to securely provide your SSN.

IRS Form 1098-T
IRS Form 1098-T is used to determine eligibility for claiming Education Tax Credits on your Federal Income Tax return.
Students may access the 1098-T form by logging on to 1600grand.  Authorized Users may access their student’s 1098-T form by logging on the the authorized user website.

1098-T Form:  Will be available online on or before January 31, 2024.

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