Student Accounts Office Forms
All students who attend Macalester College are required to complete, sign, date and submit this form before they arrive on campus to begin their first semester.
Student Employment Check Authorization (SECA)
This form is to be used by students to authorize Macalester College to credit their student employment earnings directly to their student billing account through the Student Employment Check Authorization (SECA). Student employment earnings will be credited to the student’s billing account as it is earned and only if it is authorized to do so.
Petty Cash Reimbursement Form
This form is used by employees to be reimbursed for expenses of $50 and under. Please see the Petty Cash policy in the Policy Manual for reimbursement guidelines.
Department Deposit Form
This form is to be used by departments that are depositing cash and/ or checks into their department accounts. Deposits that do not total the correct amount will be returned to that department.
Student W-9 Tax Form
Students eligible for a 1098T Tax Form must have a social security number (SSN) on file with the college. Please submit the Student W-9 using the link above to securely provide your SSN.
IRS Form 1098-T
IRS Form 1098-T is used to determine eligibility for claiming Education Tax Credits on your Federal Income Tax return.
Payments and Deposits for 2023: All in-person or physical payments and deposits received in the Student Accounts Office on or before December 22nd will be processed that day for calendar year 2023. Any physical payments and deposits received after that date will be processed when we return on January 3rd and be a part of calendar year 2024. Online payments for students and authorized users may be made at your convenience and will be recorded on the date they are completed.
Institutional Loan Forms
Macalester College International Student Loan (MCISL) Personal Data Information Form (PDF)
MCISL borrowers are required to complete this form as a part of the exit counseling process. The form must be returned to the MCISL Coordinator (see loan contact information).
Macalester College International Student Loan (MCISL) Loan Information Release Form (PDF)
MCISL account information is confidential between Macalester College personnel and the borrower. Macalester College personnel CANNOT provide specific account information to anyone else (including borrower’s family: i.e. Spouse, Mother, Father, Grandparents) unless the borrower signs this release form indicating to whom Macalester may release information. The form must be returned to the MCISL coordinator (see loan contact information).
Federal Perkins Loan Forms
Perkins Loan Exit Counseling Questionnaire (PDF)
All Perkins Loan borrowers are required to complete this questionnaire as a part of the exit counseling process.
Federal Perkins Loan Information Release Form (PDF)
Macalester College personnel CANNOT provide specific account information to anyone (including borrower’s family: i.e. Spouse, Mother, Father, Grandparents) unless the borrower signs this release form indicating to whom Macalester may release information.