Review & Approval

Applications are reviewed by the Study Away Review Committee (SARC), which is composed of three voting members: the Associate Provost, the Registrar, and a faculty member from the Educational Policy and Governance Committee (EPAG). The Director of the Center for Study Away chairs SARC meetings. SARC reviews the applications on behalf of EPAG.

You should be aware that applying to a program on the approved programs list does not ensure approval by SARC. When evaluating applications for study away, SARC will take into consideration whether the program demonstrates advancement in your academic trajectory. The committee reviews applications using established criteria and checks that you meet the eligibility requirements for the program for which you are seeking approval.

Evaluation Criteria for the Study Away Application

• The student meets all Macalester eligibility requirements for study away.
• The student’s record shows evidence of preparation (e.g., GPA, relevant coursework) appropriate to the proposed program.
• The proposed course of study is a relevant extension of the student’s academic, career, and personal goals as part of their Macalester education or an exploration of new academic interests unavailable to them at Macalester.
• The proposed program or university is accredited or otherwise approved for credit by the Macalester Registrar and provides sufficient student support as determined by CSA staff.
• The student’s application demonstrates that the program provides opportunities to build intellectual independence and self-awareness.
• The student’s application demonstrates how their participation in the program offers opportunities for cultural learning, participation in applied experiences, language learning, or enhanced learning through curricular opportunities unavailable at Macalester.

Appeals

In cases where students wish to appeal a decision made by SARC, a written appeal must be submitted to Katie Kelly, Assistant Dean for Academic Programs and Advising ([email protected]). After ensuring the appeal includes all the relevant facts pertinent to the decision and articulates a rationale for appealing (including documentation from your faculty advisor if the reason for the appeal relates to academic requirements), the appeal will be sent to the Provost for a final decision.  

Typically, only appeals that relate to curricular issues that arise after SARC’s review will be considered. Housing arrangements and off-campus jobs will not be taken into account.

Students seeking to appeal must submit a written statement by the date outlined in the letter notifying them of SARC’s decision. Emailed appeals are acceptable. Students with questions about the appeals process (including whether their circumstances warrant an appeal) should contact the Center for Study Away ([email protected]).