Budgeting for Your Event
Contact
Center for Student Leadership & EngagementWeyerhaeuser Hall, Suite 103 651-696-6569
csle@macalester.edu
Hours
Campus Center Building
open
until 1:00 am
Student organizations should create and adhere to a budget for their event. Funding for student organizations is provided through allocations of student activities fees. You cannot spend money on events unless you have secured approved funding, such as:
- $100/semester flexi funds,
- Approved annual budget
- Approved additional allocation
- Approved fundraised dollars.
For information on accessing already approved funds or requesting additional funds for your events, please check out the Student Organization Finance webpage or contact [email protected].
Possible Event Expenditures
- Event preparation:
- Promotion/publicity
- Decorations
- Event printing (e.g. tickets, etc.)
- Facilities fees
- Purchasing: rights to a film, Equipment, etc.
- Event needs:
- Technology
- Accessibility considerations
- Host/Volunteer roles
- Security, custodial and media
- Food and beverage (must be under $10/person unless granted an exemption by FAC)
- Speaker/Performer fees:
- Honorarium and additional contract fees
In order to pay any individual or group for services to your organization, a contract must be generated and signed with assistance from the Center of Student Leadership and Engagement staff. Please go to Managing Expenditures or Student Organization Finance webpage to learn more.