Budgeting for Your Event

Student organizations should create and adhere to a budget for their event. Funding for student organizations is provided through allocations of student activities fees. You cannot spend money on events unless you have secured approved funding, such as:

• $100/semester flexi funds, 
• Approved annual budget
• Approved additional allocation
• Approved fundraised dollars.

For information on accessing already approved funds or requesting additional funds for your events, please check out the Student Organization Finance webpage or contact [email protected]. 

Possible Event Expenditures

• Event preparation:
  • Promotion/publicity 
  • Decorations
  • Event printing (e.g. tickets, etc.)
  • Facilities fees
  • Purchasing: rights to a film, Equipment, etc.
• Event needs:
  • Technology 
  • Accessibility considerations
  • Host/Volunteer roles 
  • Security, custodial and media 
  • Food and beverage (must be under $10/person unless granted an exemption by FAC)
• Speaker/Performer fees:
  • Honorarium and additional contract fees

In order to pay any individual or group for services to your organization, a contract must be generated and signed with assistance from the Center of Student Leadership and Engagement staff.  Please go to Managing Expenditures or Student Organization Finance webpage to learn more.