TCP Clock Users

Need Assistance? Review the how to questions below providing step-by-step instructions

• Clock in/Clock out via Timeclock

  1. On campus locate a Timeclock
     • Ask your supervisor for a map of campus timeclocks
  2. First Swipe your Macalester Id card against the proximity reader
  3. To start your shift, click on Clock In
  4. If you have multiple jobs, select the position you are recording your hours for and click Continue, clock accepted when you see a Operation Successful message
     • If you have only one job, once you select Clock In the action is immediately initiated
  5. To end your shift, follow the same process for clocking out at the end of your shift

• Add a Missed Clock Time

  • If you forgot to clock out the next time you clock in, you will be prompted to update missed clock time
    1. On campus locate a Timeclock
    2. First Swipe your Macalester Id card against the proximity reader
    3. Click on Clock In, you will receive the message from the system to submit your missing clock time, Click Continue
    4. Click Edit, then enter the Date and Time for the shift you did not clock out, click Ok
    5. Click Continue
       • Once the time is successfully entered you can clock in for your next shift

• Add Sick Time via TCP

  1. Review Sick Balance
     • Log into 1600grand
     • Go to Money Matters on the left navigation, click on Clock In/Clock Out
     • Click on the View (on the blue toolbar to the left)
     • Click on Accruals, your accruals will display
       • The Remaining column shows how much sick time is available to use; DO NOT enter more than your available balance
  2. Add Sick Time
     • Click on the Manage Time Sheet button
     • Click on the blue Add button under the day to add sick time (the clock in/out fields will be pre-populated)
     • Enter the start and end time for the sick time
     • Click Edit
     • Under Student Sick using the drop down select Sick and click Save.
     • Review the time segment entered and if everything looks correct, select the blue Accept button (found next to the Navigation Period arrows)
       • Successfully saved when you see the Operation Successful flash up on the upper left top of the screen

• Review Leave Balance

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id card against the proximity reader
  3. Click on Self Service 
  4. Click on Accruals, your accruals will display
     • The Remaining column shows how much sick time is available to use

  Please contact your supervisor or Human Resources for more information on how to use your accrued sick time balance

• Review Prior Shifts

  1. On campus locate a Timeclock
  2. First Swipe your Macalester Id card against the proximity reader
  3. Click on Self-Service 
  4. Click on Hours, your prior shifts will display

• Delete, Modify or Copy a Time Segment using Timesheet Entry Function

  1. Delete a Time Segment
     • Click Clear within the calendar day that needs to be removed
     • Select Accept
       • Action successful when the hours no longer show in the calendar
  2. Modify a Time Segment
     • Click Edit within the calendar day that needs to be removed
     • Update the clock in/out time, job code, or Student sick time as needed
     • Click Save after all changes are made
     • Select Accept
       • • Action successful when changes to the time segment are visible in the calendar
  3. Copy a Time Segment
     • Click Copy within the calendar day that needs to be duplicated
     • Select the dates to add the copied time segment
     • Click Paste
     • Select Accept
       • Action successful when copied time segment shows on all selected dates.

• TimeClock Locations

  1. • Humanities – AVS Office 3rd Floor (Humanities 304)
     • Kagin – Max Center (Not installed at present)
     • Campus Center – 1st Floor (Over by the bathrooms, drinking fountains, and meal box return)
     • Library – 1st Floor (Library 106)
     • Music/Facilities – Ground Floor lobby (Same location, Music LL)
     • Heating Plant/Facilities – Break Room (Art A006)
     • Art – 1st Floor (Near North entrance, by custodial closet – room A114)
     • Olin Rice – Small Gallery (Near the stairwell)
     • DRC – 1st Floor (Changed to LL Library)
     • ITS Help Desk – 3rd Floor (Humanities 316)
     • Leonard Center – 1st floor laundry room (Moved to outside the Laundry room, in the hall by the door to Room LC38)
     • Athletics – Stadium front door (Near room 100C)