As a Time Approver, Payroll requests that you review your employee’s time worked in 1600grand, so that your employee can be paid accurately and on time with no delays. The Timekeeping system allows you to review, edit and approve employee’s timesheets.
Manage Timekeeping Approval Process in 1600grand
Access the system
- Log onto 1600grand
- Click on Employee Dashboard
- Locate My Activities menu (on the right)
- Click on Approve Time
Review Timesheet
- Select Employee
- Click on the Three-dot Action menu, then select Preview
- Review timesheet, determine corrective action (use the option that is applicable)
- Click on Return to send timesheet back to employee for additional updates
- Click on Details to add, modify or delete time segments on the employee’s timesheet
- Click on Return for Correction to send timesheet back to employee for correction
- Send detail notification to the employee that corrective action is needed
- Successfully completed when corrections visibly update in the timesheet or sent back to employee for corrective action
- Once timesheet is corrected continue through the approval process
- Repeat steps for each individual or departments (as needed)
Add regular, vacation, sick, high holiday, floating holiday time etc.
- Locate My Activities menu (on the right)
- Click on Enter Time
- Click on In progress
- Click the Date on the timesheet
- Select the Earn code from the drop-down menu, (Add vacation, sick, high holiday, floating holiday time etc.)
- Enter the Start Time and End Time for the shift
- Click Save, successfully saved when visibly appears in the timesheet
Review/Approval Process
- To Review timesheet
- Locate My Activities menu (on the right)
- Click on Approve Time
- On the Time Entry Approvals page, under the Approvals section, select the appropriate Pay Period to review and approve using the drop down menu
- Click on the Three-Dot Action menu, select Preview, review timesheet entries
- During the review process you have the option to Return, Detail (Location for edits), Return for Correction or Approve.
- If no corrective action is needed proceed through the approval process
- To Individually Approve timesheet, (two individually approval methods)
- Select Employee
- Click on Approve/Acknowledge OR
- Click on the Three-Dot Action menu, select Preview, review timesheet
- Click on Approve to send through for payroll processing
- Successfully approved timesheets transition to the Approved section
- To Mass Approve
- Once all employees are reviewed, check the box by each name (Approval button will auto populate above the three-dots menu)
- Click on Approve/Acknowledge to submit to payroll
- Repeat steps as needed for each department
- Successfully completed when All timesheets transition to the Approved section
Review Past Timesheet(s)
To view prior Timesheet(s)
- Go to your Dashboard
- Click on Approve time
- Using the drop down menu select the timesheet you want to view
- Click on the 3 dots next to the employees name (on the right-hand side of the screen)
- Click Preview
- Timesheet will successfully open with the details of what was paid during that pay period.
Additional Information
- When approving timesheets after the pay period ends make sure the date range reflects the Last Period
- Comments may be accessed by anyone who has access to this transaction. However, should the employee access his or her timesheet through Employee Dashboard and the Comments Confidential box is checked, the employee does not see the comments
Troubleshooting
When accessing your department timesheet(s) if you do not see an individual under your list of employees, it is likely one of two reasons:
- Employee has not started their timesheet
- Reach out to your employee(s) to complete their timesheet to ensure their paid timely. As a supervisor this will not only allow you to see your list of approvals, it will also assure that everyone in your department has a timesheet and is set up to be paid
- Access issue with set-up
- Questions regarding access with set-up should be directed to Employment Services