The Business Services Team has direct responsibility for Accounting (including audit and tax), Grants Administration, Purchasing and Accounts Payable, Budgeting, Cash Management, Cashiering, Student Accounts, Risk Management, Financial Systems and Payroll. We also provide oversight to the following outsourced services: Highlander -The Shop at Macalester, Vending, Central Receiving, Document Services, Mailing Services, and Dining Services.
Accounting records and analyzes all financial transactions of the college and presents financial information in various specified reporting formats and mediums. The Accounting team is always available to help you with FOAPALs, Fund Balances, Journal Entries, Endowments, Grants, and any other financial inquiries or needs.
Business Systems Technology
Business Systems Technology designs and delivers system solutions for the Business Services team and campus partners who have business needs. We create the Business Services Reports in Argos, that deliver financial information to departments. We provide training for these reports including in-person sessions, step-by-step videos, and online reference materials. We work directly with departments who want to take credit card payments utilizing e-Commerce websites that can securely process online credit card payments or devices which can securely process in-person credit card payments. We also coordinate the Business Services Website and ensure that all forms, policies, and contacts are up to date.
Payroll is responsible for issuing direct deposits and checks to domestic and international faculty, staff, and student employees in compliance with federal, state and local regulations. We fund employee’s 403(b) and HSA accounts, as well as other voluntary and involuntary deductions. Payroll calculates, reports, and distributes W-2, 1042-S, and 1099-R tax documents to employees and appropriate tax agencies. Payroll assists nonexempt employees and their supervisors with accurately reporting time worked in the timekeeping system, as well as ensuring correct calculation of hours based on labor laws or union contracts.
Purchasing and Accounts Payable is responsible for paying invoices and reimbursements, wire transfers, managing the College’s Pcard program, and assisting with responsible campus purchasing practices including contract consultation, request for proposals (RFP) and sustainable purchasing.
The Student Accounts Office works with students, families, and campus constituents. One of our many tasks includes all billing of tuition, fees, and other charges to students, processing payment for those charges, and assisting students with their financial responsibilities to the College. Administration of the Perkins and Institutional Loan programs is also housed in Student Accounts. Campus constituents are served by processing their deposits and cash disbursements.