Policy, Guideline or Resource Primary Contact

Accounting

Accounting Cheat Sheet (gDoc) Director of Accounting
Activity Codes (gDoc)

Choose ‘Make a Copy’, then edit.

Director of Accounting
Finance Expense Account Code Descriptions (gDoc) Accountant
Finance Revenue Account Code Descriptions (gDoc) Accountant
Commonly Used Account Codes (gDoc) Accountant
Equipment Sale/Donation/Disposal Senior Accountant
Looking for Forms? Accounting Forms

Contracts, Purchasing and Discounts

How to Order Office Supplies Director of Purchasing, Auxiliaries & Accounts Payable
Standard Engagement Contracts Planning Checklist Director of Purchasing, Auxiliaries & Accounts Payable
When to use a Purchase Order Director of Purchasing, Auxiliaries & Accounts Payable
Purchase Order Terms and Conditions Director of Purchasing, Auxiliaries & Accounts Payable
Macalester College Sustainable Purchasing Guidelines Director of Purchasing, Auxiliaries & Accounts Payable
Car Rental Discounts (PDF) Director of Purchasing, Auxiliaries & Accounts Payable
E&I Consortium Contracts

Without logging in, any site visitor can use the navigation pane in the lower left corner to select a vendor and view an overview of the contract. Within the overview window, click on “Discount/How to Order” to see more details, contact info, and needed discount codes.

Director of Purchasing, Auxiliaries & Accounts Payable
Staples Advantage Quick Guide (PDF) Director of Purchasing, Auxiliaries & Accounts Payable
Looking for Forms? Contract, Purchasing and Discount Forms

Finance Systems Access and Approvals

Approver Responsibilities Business Services Systems Manager
Looking for Forms? Access and Approvals Forms

Payments

Guidelines for Student Payments Director of Purchasing, Auxiliaries & Accounts Payable

Pcard

Pcard Forms, Policies, Guidelines and Resources Director of Purchasing, Auxiliaries & Accounts Payable

Tax and Taxation

Macalester College Minnesota Tax-Exempt Certificate (ST-3) (PDF) Associate VP for Finance
Macalester College W-9 (completed and signed) (PDF) Associate VP for Finance
Taxable Prize or Award/Gifts Policy to Macalester Students, Faculty, or Staff (gDoc) Associate VP for Finance
Looking for Forms? Tax and Taxation Forms

Travel

Airfare Mileage Calculator Director of Purchasing, Auxiliaries & Accounts Payable
Business Purpose Description (gDoc) Director of Purchasing, Auxiliaries & Accounts Payable
Currency Codes by Country Director of Purchasing, Auxiliaries & Accounts Payable
Currency Conversion Calculator Director of Purchasing, Auxiliaries & Accounts Payable
Faculty Travel and Research Funds (FTR)
Reimbursable Travel Expenses Director of Purchasing, Auxiliaries & Accounts Payable
Travel Advance Request and Reporting Guidelines Director of Purchasing, Auxiliaries & Accounts Payable
Travel Expense Documentation Director of Purchasing, Auxiliaries & Accounts Payable
Grant Travel Policies, Guidelines and Resources Grants Accountant
Looking for Forms? Travel Forms

Vendor Payments

Wire Transfer Guidelines Director of Purchasing, Auxiliaries & Accounts Payable
Looking for Forms? Vendor Payment Forms