| Policy, Guideline or Resource |
Primary Contact |
Accounting
|
| Accounting Guide (gDoc) |
Director of Accounting |
| Activity Codes |
Director of Accounting |
| Finance Expense Account Code Descriptions (gDoc) |
Accountant |
| Finance Revenue Account Code Descriptions (gDoc) |
Accountant |
| Commonly Used Account Codes (gDoc) |
Accountant |
| Equipment Sale/Donation/Disposal |
Senior Accountant |
| Looking for Forms? Accounting Forms |
Contracts, Purchasing and Discounts
|
| How to Order Office Supplies |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Standard Engagement Contracts Planning Checklist |
Director of Purchasing, Auxiliaries & Accounts Payable |
| When to use a Purchase Order |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Purchase Order Terms and Conditions |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Macalester College Sustainable Purchasing Guidelines |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Car Rental Discounts (PDF) |
Director of Purchasing, Auxiliaries & Accounts Payable |
| E&I Consortium Contracts
Without logging in, any site visitor can use the navigation pane in the lower left corner to select a vendor and view an overview of the contract. Within the overview window, click on “Discount/How to Order” to see more details, contact info, and needed discount codes. |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Staples Advantage Quick Guide (PDF) |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Looking for Forms? Contract, Purchasing and Discount Forms |
Macalester Finance Access and Approvals
|
| Macalester Finance Approvals Explained |
Business Services Systems Manager |
| Approver Responsibilities |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Finance Approval Look-Up Tool
(Macalester Log in Required, may require an Chrome / Incognito window) to look up who will need to approve the expenditure. |
Business Services Systems Manager |
| Looking for Forms? Finance Access and Approvals Forms |
Payments
|
| Guidelines for Student Payments |
Director of Purchasing, Auxiliaries & Accounts Payable |
Pcard
|
| Pcard Forms, Policies, Guidelines and Resources |
Director of Purchasing, Auxiliaries & Accounts Payable |
Tax and Taxation
|
| Macalester College Minnesota Tax-Exempt Certificate (ST-3) (PDF) |
Associate VP for Finance |
| Macalester College W-9 (completed and signed) (PDF) |
Associate VP for Finance |
| Taxable Prize or Award/Gifts Policy to Macalester Students, Faculty, or Staff (gDoc)
Including information about giving Gift Cards |
Associate VP for Finance |
| Looking for Forms? Tax and Taxation Forms |
Travel
|
| Airfare Mileage Calculator |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Business Purpose Description (gDoc) |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Currency Codes by Country |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Currency Conversion Calculator |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Faculty Travel and Research Funds (FTR) |
Brenda Piatz |
| Reimbursable Travel Expenses |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Travel Advance Request and Reporting Guidelines |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Travel Expense Documentation |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Grant Travel Policies, Guidelines and Resources |
Grants Accountant |
| Looking for Forms? Travel Forms |
Vendor Payments
|
| Wire Transfer Guidelines |
Director of Purchasing, Auxiliaries & Accounts Payable |
| Looking for Forms? Vendor Payment Forms |
