| Form Name |
Primary Contact |
How to open, fill and sign a PDF document
|
| Open a fillable PDF form in Windows (TopDesk) |
| Open a fillable PDF form in macOS (TopDesk) |
| PDF: Create Adobe digital signature (TopDesk) |
| PDF: Sign a PDF with an existing Digital ID using Adobe Acrobat Reader DC (TopDesk) |
Accounting
|
| Journal Entry (XLS) Once completed, save JE as Excel Spreadsheet (not PDF), attach supporting documents and submit by EMAIL to accounting@macalester.edu |
Tracy Arndt |
| More Information — Accounting Policies, Guidelines and Resources |
Cash and Cashiering
|
| Department Cash Buy Form (PDF) – to complete follow How to open, fill and sign a PDF document |
Dave Berglund |
| Department Cash Return Form (PDF) |
Dave Berglund |
Department Deposits (PDF) to complete follow How to open, fill and sign a PDF document
|
Elmira Marshall |
| Interdepartmental Cash Log (PDF) |
Dave Berglund |
| Petty Cash Reimbursement (less than $50) (PDF) to complete follow How to open, fill and sign a PDF document |
Elmira Marshall |
Contracts, Purchasing and Discounts
|
| Standard Engagement Contract (PDF) to complete follow How to open, fill and sign a PDF document and send to accountspayable@macalester.edu |
Matt Rumpza |
| More Information — Contracts, Purchasing and Discounts Policies, Guidelines and Resources |
Employee Reimbursements
|
| Check Request (PDF) Please DO NOT use this form to pay an Invoice, to complete follow How to submit an invoice to Accounts Payable
Step-by-Step Check Request Instructions |
Michelle Bitney |
| Missing Receipt Declaration (secure eForm) |
Grace Wood |
Finance System Access and Approvals
|
|
| Finance User Access, Authorizations, and Approval Limits (PDF) to complete follow How to open, fill and sign a PDF document |
Aimee Baxter |
| Signature Form (PDF) |
Patricia Langer |
| More Information — Access and Approvals Policies, Guidelines and Resources |
Pcard
|
| Pcard Forms, Policies, Guidelines and Resources |
Grace Wood |
Tax and Taxation
|
| Taxable Prize or Award/Gift Form (secure eForm)
Please complete all of the required fields. Once completed, select Finalize Document and the form will be sent to the Accounts Payable Tax department securely and automatically. |
Grace Wood |
| Taxable Prize or Award/Gifts to Non-Macalester Recipients (PDF) |
Grace Wood |
| More Information — Tax and Taxation Policies, Guidelines and Resources |
Travel
|
| Currency Conversion Worksheet (PDF) |
Matt Rumpza |
| Faculty Travel and Research Funds (FTR) |
Brenda Piatz |
| 2021 Travel Expense Report (XLSX) |
Matt Rumpza |
| 2020 Travel Expense Report (XLSX) |
Matt Rumpza |
| Travel Cash Advance Request (PDF) |
Matt Rumpza |
| More Information — Travel Policies, Guidelines and Resources |
| Grant Travel Forms |
Vendor Payments
|
| Check Request (PDF) Please DO NOT use this form to pay an Invoice, to complete follow How to submit an invoice to Accounts Payable |
Michelle Bitney |
| Vendor Direct Deposit Form (PDF) |
Michelle Bitney |
| Vendor W-9 Request (PDF) |
Michelle Bitney |
| Statement of Services Performed Outside the US (PDF) |
Matt Rumpza |
| Wire Transfer Request. (Download and Save PDF, make edits, sign and save again) send to accountspayable@macalester.edu Information on how to sign a PDF can be found at the top of this website page. |
Matt Rumpza |
| More Information — Vendor Payment Policies, Guidelines and Resources |
