Form Name Primary Contact

Accounting

Journal Entry (XLS) Tracy Arndt
More Information – Accounting Policies, Guidelines and Resources

Cash and Cashiering

Department Cash Buy Form (PDF) (In order to fill in / complete the form with your PC, we have found Chrome most successful.) Dave Berglund
Department Cash Return Form (PDF) Dave Berglund
Department Deposits (PDF) (Using Chrome on a Macintosh, you may need to download the document to your hard drive before completing the form, and open with Adobe Reader) 
Elmira Marshall
Interdepartmental Cash Log (PDF) Dave Berglund
Petty Cash Reimbursement (less than $50) (PDF) Elmira Marshall

Contracts, Purchasing and Discounts

Standard Engagement Contract (PDF) (When using Chrome may have to save to hard drive first, open with Adobe Reader, then save edits to customize contract) Matt Rumpza
More Information – Contracts, Purchasing and Discounts Policies, Guidelines and Resources

Employee Reimbursements

Check Request (PDF)  (Using Chrome on a Macintosh, you may need to download the document to your hard drive before completing the form, and open with Adobe Reader)  Step-by-Step Check Request Instructions Michelle Bitney
Direct Deposit Form (PDF) Michelle Bitney
Missing Receipt Declaration (PDF) Michelle Bitney

Finance System Access and Approvals

Finance User Access, Authorizations, and Approval Limits (PDF) (You may need to download the document to your hard drive before completing the form, and open with Adobe Reader) Aimee Baxter
Signature Form (PDF) Patricia  Langer
More Information – Access and Approvals Policies, Guidelines and Resources

P Card

Pcard Application and Change Form (PDF) (In order to fill in / complete the form with your PC, we have found Chrome most successful, or you can save the file and then open with Adobe Acrobat) Grace Wood
More Information – Pcard Policies, Guidelines and Resources 

Tax and Taxation

Taxable Prize or Award/Gift Form (PDF) Grace Wood
Taxable Prize or Award/Gifts to Non-Macalester Recipients (PDF) Grace Wood
More Information – Tax and Taxation Policies, Guidelines and Resources

Travel

Currency Conversion Worksheet (PDF) Matt Rumpza
Faculty Travel and Research (FTR) Fund Application (PDF)
2017 Travel Expense Report (XLSX)  Matt Rumpza
Travel Cash Advance Request (PDF) Matt Rumpza
More Information – Travel Policies, Guidelines and Resources
Grant Travel Forms

Vendor Payments

Check Request (PDF) Michelle Bitney
Direct Deposit Form (PDF) Michelle Bitney
Vendor W-9 Request (PDF) Michelle Bitney
Statement of Services Performed Outside the US (PDF) Matt Rumpza
Wire Transfer Request (PDF) Matt Rumpza
More Information – Vendor Payment Policies, Guidelines and Resources