Form Name Primary Contact
 

Accounting

Journal Entry (XLS)  Once completed, save JE as Excel Spreadsheet (not PDF),  attach supporting documents and submit by EMAIL to Tracy Arndt
More Information — Accounting Policies, Guidelines and Resources
 

Cash and Cashiering

Department Cash Buy Form (PDF) (In order to fill in and/or complete the form with your PC, we have found Chrome most successful.) Dave Berglund
Department Cash Return Form (PDF) Dave Berglund
Department Deposits (PDF) (Using Chrome on a Macintosh, you may need to download the document to your hard drive before completing the form, and open with Adobe Reader) 
Elmira Marshall
Interdepartmental Cash Log (PDF) Dave Berglund
Petty Cash Reimbursement (less than $50) (PDF) Elmira Marshall
 

Contracts, Purchasing and Discounts

Standard Engagement Contract (PDF) (When using Chrome may have to save to hard drive first, open with Adobe Reader, then save edits to customize contract) Matt Rumpza
More Information — Contracts, Purchasing and Discounts Policies, Guidelines and Resources
 

Employee Reimbursements

Check Request (PDF)  (You may need to download the document to your hard drive before completing the form; open with Adobe Reader)
Step-by-Step Check Request Instructions
Michelle Bitney
Direct Deposit Form (PDF) Michelle Bitney
Missing Receipt Declaration (PDF) Michelle Bitney
 

Finance System Access and Approvals

Finance User Access, Authorizations, and Approval Limits (PDF) (You may need to download the document to your hard drive before completing the form; open with Adobe Reader) Aimee Baxter
Signature Form (PDF) Patricia Langer
More Information — Access and Approvals Policies, Guidelines and Resources
 

Pcard

Pcard Application (PDF) (In order to fill in and/or complete the form with your PC, we have found Chrome most successful, or you can save the file and then open with Adobe Acrobat) Grace Wood
More Information — Pcard Policies, Guidelines and Resources 
 

Tax and Taxation

Taxable Prize or Award/Gift Form (PDF) Grace Wood
Taxable Prize or Award/Gifts to Non-Macalester Recipients (PDF) Grace Wood
More Information — Tax and Taxation Policies, Guidelines and Resources
 

Travel

Currency Conversion Worksheet (PDF) Matt Rumpza
Faculty Travel and Research (FTR) Fund Application (PDF)
2018 Travel Expense Report (XLSX) Matt Rumpza
Travel Cash Advance Request (PDF) Matt Rumpza
More Information — Travel Policies, Guidelines and Resources
Grant Travel Forms
 

Vendor Payments

Check Request (PDF) Michelle Bitney
Vendor Direct Deposit Form (PDF) Michelle Bitney
Vendor W-9 Request (PDF) Michelle Bitney
Statement of Services Performed Outside the US (PDF) Matt Rumpza
Wire Transfer Request (PDF) Matt Rumpza
More Information — Vendor Payment Policies, Guidelines and Resources