Macalester College has an approval process that requires employees with an appropriate Finance approval level to review and approve:
- Invoice Payments, Check Requests, Journal Entries (JEs), and Standard Engagement Contracts (SECs).
- Pcard transactions
The diagrams below further explain the approval levels:
Finance Approval Levels
Approvals for Accounts Payable:
Invoice Payments, Check Requests, Journal Entries (JEs), Standard Engagement Contract (SEC)
If amount to pay is greater than your approval level,
include the approvers up to the amount in any submission of
Invoice Payments, Check Requests,
Journal Entries (JEs), Standard Engagement Contract (SEC).
You can find your Accounts Payable approval level:
Finance Approval Look-Up Tool to look up who will need to approve the expenditure OR
If you have access to Finance Reports via Argos go to > My Finance Access and Approval report OR
contacting Accounts Payable
Pcard Approval Levels
Standard approval level
$2,000 per single transaction
$5,000 monthly limit
Budget Manager/
Supervisor review all expenditures
Some may have different limits.
You can find your Pcard limits by:
Go to How to check Pcard Limits for directions on how to check limits.
To temporarily increase your limit(s),
contact [email protected] and copy (CC:) your Pcard Approver