Macalester Finance Approvals Explained

Macalester College has an approval process that requires employees with an appropriate Finance approval level to review and approve:
  • Invoice Payments, Check Requests, Journal Entries (JEs), and Standard Engagement Contracts (SECs).   
  • Pcard transactions

The diagrams below further explain the approval levels:

 

Finance Approval Levels

Approvals for Invoice Payments, Check Requests,

Journal Entries (JEs), Standard Engagement Contract (SEC)

Pcard Ladder

Know your approval level, by
checking with or Argos.

If amount is greater than your approval level,
include the approvers in any submission of
Invoice Payments, Check Requests,
Journal Entries (JEs), Standard Engagement Contract (SEC)
up to the amount needed.

 

Pcard Approval Levels

Standard approval level
$2,000 per single transaction
$5,000 monthly limit

Pcard Ladder

Budget Manager/
Supervisor review all expenditures

Some may have different limits.

Go to How to check Pcard Limits for directions on how to check limits.

To temporarily increase your limit(s),
contact and copy (CC:) your Pcard Approver